Musical Instruments

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 339992 - Musical Instrument Manufacturing
  • 451140 - Musical Instrument and Supplies Stores
Posted Date: Aug 14, 2026
Due Date: Aug 27, 2026
Solicitation No: 57-IFB 57-626
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Description

Solicitation Number: 57-IFB 57-626
Project Title: Musical Instruments
Description: The purpose of this Invitation for Bid (IFB) is to solicit competitive sealed bids from qualified vendors to furnish and deliver musical instruments and related equipment to support the Elizabeth City State University Music Degree Program.
Opening Date: 8/27/2026 2:00 PM
Posted Date: 8/15/2026
Status: Open
Department: ELIZABETH CITY STATE UNIVERSITY
Solicitation Number
*
57-IFB 57-626
Department
ELIZABETH CITY STATE UNIVERSITY
Status Reason
Open
Opening Date
2026-08-27T14:00:00.0000000
Posted Date
*
2026-08-14T19:02:49.0000000Z
Primary Commodity Code
Musical Instruments and parts and accessories
Mandatory Conference/Site Visit
—
—
Special Instructions
—
Solicitation Type
*
IFB
Owner
Loukisha Uzoka
Description
The purpose of this Invitation for Bid (IFB) is to solicit competitive sealed bids from qualified vendors to furnish and deliver musical instruments and related equipment to support the Elizabeth City State University Music Degree Program.

Attachment Preview

STATE OF NORTH CAROLINA
Elizabeth City State University
Invitation for Bid #57-626
MUSICAL INSTRUMENTS
Date of Issue: August 14, 2026
Bids are Due: August 27, 2026, at 2:00 PM ET
Bid Opening: August 27, 2026, at 2:30 PM ET via Teams
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/286107408346510?p=owdnq7vmRCbIz4DcDW
Meeting ID: 286 107 408 346 510
Passcode: 8w4Q2PK9
Dial in by phone
+1 252-544-5364,,978991154# United States, Rocky Mount
Phone conference ID: 978 991 154#
Direct all inquiries concerning this IFB to:
Kisha J. Uzoka
Director of Purchasing
Email: louzoka@ecsu.edu
Phone: 252-335-3425
STATE OF NORTH CAROLINA
Elizabeth City State University
Invitation for Bid # 57-626
MUSICAL INSTRUMENTS
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in
good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do not
have a Vendor number, register at https://evp.nc.gov/SignIn
Electronic responses ONLY will be accepted for this solicitation.
Bids must be submitted through the electronic Vendor Portal (eVP).
Ver: 11/2025
Bid Number: 57-626 Musical Instruments
Vendor: _________________________________________
STATE OF NORTH CAROLINA
Elizabeth City State University
Refer ALL Inquiries regarding this RFP to:
Invitation for Bid #57-626 – Musical Instruments
Kisha J. Uzoka, Director of Purchasing
louzoka@ecsu.edu
Using Agency: ECSU
Requisition No.: 217322940
Bids are due: August 27, 2026 @ 2:00 pm
Bids will be publicly opened:
August 27, 2026 @ 2:30 pm ET via Teams
Commodity No. and Description:
601300 - Musical Instruments and parts and accessories
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of
this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not
aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
*Failure to execute/sign bid below prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be
accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE #:
TOLL FREE TEL. NO:
Ver: 11/2025
1
Bid Number: 57-626 Musical Instruments
Vendor: ____________________________________
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
Vendor is registered with the North Carolina
Secretary of State to transact business in North
Carolina:
Yes ☐ No ☐
Secretary of State Identification Number (SOSID):
__________________________________________
The awarded Vendor(s) must complete registration with the NC Secretary of State. Upon notification of award, the selected
Vendor(s) must furnish evidence of filing within 10 business days. Failure to provide this documentation may result in the
disqualification of the Vendor(s) bid from further consideration for the award.
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this
IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement
between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.
Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as
indicated on the attached certification, by:
___________________________________________________________________.
(Authorized Representative of Elizabeth City State University)
Ver: 11/2025
2
Bid Number: 57-626 Musical Instruments
Vendor: ____________________________________
1.0
PURPOSE AND BACKGROUND .......................................................................................... 5
1.1 CONTRACT TERM................................................................................................................. 5
2.0
GENERAL INFORMATION .................................................................................................... 5
2.1 INVITATION FOR BID DOCUMENT....................................................................................... 5
2.2 E-PROCUREMENT FEE ........................................................................................................ 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 6
2.4 IFB SCHEDULE ..................................................................................................................... 6
2.5 BID QUESTIONS ................................................................................................................... 6
2.6 BID SUBMITTAL .................................................................................................................... 7
2.7 BID CONTENTS..................................................................................................................... 7
2.8 ALTERNATE BIDS ................................................................................................................. 7
3.0
METHOD OF AWARD AND BID EVALUATION PROCESS.................................................. 8
3.1 METHOD OF AWARD............................................................................................................ 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8
3.3 BID EVALUATION PROCESS................................................................................................ 8
3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 9
3.5 INTERPRETATION OF TERMS AND PHRASES ................................................................. 10
4.0
REQUIREMENTS................................................................................................................. 10
4.1 PRICING .............................................................................................................................. 10
4.2 ESTIMATED QUANTITIES................................................................................................... 10
4.3 PRODUCT IDENTIFICATION............................................................................................... 10
4.4 TRANSPORTATION AND IDENTIFICATION ....................................................................... 11
4.5 DELIVERY............................................................................................................................ 11
4.6 AUTHORIZED RESELLER................................................................................................... 11
4.7 WARRANTY ......................................................................................................................... 11
4.8 DESCRIPTIVE LITERATURE............................................................................................... 11
4.9 REFERENCES ..................................................................................................................... 11
4.10 VENDOR’S REPRESENTATIONS ....................................................................................... 12
4.11 FINANCIAL STABILITY ........................................................................................................ 12
4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 12
4.13 DOMESTIC PREFERENCE ................................................................................................. 12
4.14 CONFLICT OF INTEREST DISCLOSURE ........................................................................... 12
4.15 CONTRACTOR INTEGRITY/MANDATORY DISCLOSURES............................................... 12
4.16 LOBBYING ACTIVIVTY CERTIFICATION FOR FEDERAL GRANTS................................... 13
4.17 SUBCONTRACTORS........................................................................................................... 13
4.18 SECRETARY OF STATE REGISTRATION .......................................................................... 13
4.19 SUSTAINABILITY EFFORTS ............................................................................................... 13
5.0 PRODUCT SPECIFICATIONS....................................................................................................... 13
SPECIFICATIONS................................................................................................................ 13
5.2 CERTIFICATION AND SAFETY LABELS............................................................................. 14
5.3 DEVIATIONS........................................................................................................................ 14
6.0
CONTRACT ADMINISTRATION.......................................................................................... 14
Ver: 11/2025
3
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.