MUSIC THERAPY SERVICES

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	621340 - Offices of Physical, Occupational and Speech Therapists, and Audiologists
Posted Date:	May 6, 2026
Due Date:	May 14, 2026
Solicitation No:	251-27-115
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	251-27-115
Project Title:	MUSIC THERAPY SERVICES
Description:	MUSIC THERAPY SERVICES FOR SPECIAL EDUCATION STUDENTS
Opening Date:	5/14/2026 12:00 PM
Posted Date:	5/7/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-27-115	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-05-14T12:00:00.0000000	Posted Date * 2026-05-06T18:15:33.0000000Z	Primary Commodity Code Music and drama
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Petra Gooding
Description MUSIC THERAPY SERVICES FOR SPECIAL EDUCATION STUDENTS

Attachment Preview

Memorandum from Purchasing Department

Letter of Instruction for RFP #251-27-115

To: Prospective Parties

Thank you for your interest in the Wake County Public School System. Please review the following

instructions prior to submitting your proposal.

• Prior to submitting and executing the proposal, please make sure you read and understand the terms

and conditions referenced. All proposals are subject to the terms and conditions outlined herein. All

responses will be controlled by such terms and conditions and the submission of other terms and

conditions, price lists, catalogs, and/or other documents as part of an offeror’s response will be waived

and have no effect either on this Request For Proposals or on any contract that may be awarded

resulting from this solicitation. The attachment of any other terms and conditions by the Offeror may be

grounds for rejection of that proposal. Offeror specifically agrees to the conditions set forth in the

above paragraph by signature to the proposal.

• Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS

DURING THE RFP PROCESS. All questions should be directed only to bids-pgooding@wcpss.net

• Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves

the unqualified right to reject any and all offers when such rejection is deemed to be in the best

interest of WCPSS.

• In submitting a proposal, the Offeror agrees not to use the results there from as part of any news

release or commercial advertising.

All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the RFP

requirements and achieving the highest and best final evaluation which is best for WCPSS. Vendors

SHALL not be considered who are not approved or authorized by The State of North Carolina to do

business with The State of North Carolina. WCPSS reserves the right to waive any minor informality or

technicality in proposals received.

IMPORTANT: CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

During the evaluation period—from the date proposals are opened through the date the contract is

awarded—each Vendor submitting a proposal (including its representatives, sub-contractors and/or

suppliers) is prohibited from having any communications with any person inside or outside of WCPSS

regarding this solicitation. All communication should be directed in written form to the WCPSS

contact indicated above.

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Request for Proposal #251-27-115

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Petra Gooding

Telephone No: 919-588-3456

E-Mail: bids-pgooding@wcpss.net

MUSIC THERAPY SERVICES

Contract Type: Open Market

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Proposals, subject to the conditions made a part hereof, will be received via email to bids-pgooding@wcpss.net until 12:00

p.m. on May 14, 2026. Proposals are subject to rejection unless submitted on this form.

EXECUTION

In compliance with this Invitation for Proposals, and subject to all the conditions herein, the undersigned offers and agrees

to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the time

specified herein. By executing this proposal, I certify that this proposal is submitted competitively and without collusion.

Failure to execute/sign proposal prior to submittal shall render bid invalid. Late proposals are not acceptable.

VENDOR:

STREET ADDRESS:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY NO.

P.O. BOX:

ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

FAX NUMBER:

E-MAIL:

Offer shall be valid for 120 days from date of proposal opening unless otherwise stated here: _______ days

Prompt Payment Discount: _______ % __________________ days.

DELIVER BID TO: Petra Gooding

bids-pgooding@wcpss.net

RFP SCHEDULE

The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.

Event

Issue RFP

Submit Proposals

Responsibility

WCPSS

Vendor

Date and Time

5-6-26

5-14-26 @ 12:00 PM ET

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PROJECT OBJECTIVES

The Wake County Public School System (WCPSS) hereby requests all interested parties to submit a

proposal describing the vendor’s ability to conduct evaluations for music therapy and provide in-person

music therapy services.

The purpose of this RFP is to establish a contract for the provision of treatment services needed for

WCPSS students who have been identified as requiring music therapy as a related service in order to

benefit from their primary area of special education services.

As it relates to in-person therapy services, needs include:

● Hold current certification as a Music Therapist

● Possess the skills and competencies to evaluate students in the area of music therapy, identify

strengths/needs/areas of support and plan educationally relevant support and services.

● Assist IEP teams (including parents) in understanding the purpose of music therapy in the

educational setting as well as the process of evaluation and treatment.

● Ability to collect a variety of data points and synthesize this information to make sound and ethical

decisions about a student’s need for music therapy. Specifically, identify student’s area(s) of needs

within the educational setting (i.e. existing IEP goals) and target these areas during assessment and

treatment planning.

● Maintain required documentation of evaluation results, IEP goals, accommodations and

modifications, therapy treatment notes, student progress, and quarterly progress notes.

● Possess the means to travel to multiple sites such as public schools, homes, private schools, or

other community sites in order to assess and provide services.

BACKGROUND

For background purposes, The Wake County Public School System (WCPSS) is currently the largest school

district in North Carolina and the 14th largest in the United States. There are currently 204 schools serving a

student population of approximately 160,000, with approximately 20,000 staff. Wake County covers 854

square miles. Additional information about the school system can be accessed via the internet site

(www.wcpss.net).

SCOPE OF WORK

Qualified vendors shall deliver in-person music therapy services as needed by WCPSS in accordance with

the following:

•

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Provide music therapy services as requested by WCPSS.

As it relates to therapy services, needs will include:

o Certified Music Therapist who possesses the skills to develop treatment plans, provide direct

therapy services, and document therapy services in accordance with the Individualized

Education Plan

o Certified Music Therapist who can travel amongst private schools, homes, and other community

sites.

WCPSS may request multiple service providers at any given time throughout the 2026-2027 school

year to serve students at any given private school or Wake County home/community location.

Requests may be made throughout the school year, beginning in August 2026 through June 30,

2027. Requests may be made for a specific day, short-term, and/or long-term coverage. Requests

will be submitted in advance (i.e., FMLA or staffing assistance).

Vendor Responsibilities

• Provide qualified music therapy service provider(s) as certified by the Certification Board for Music

Therapists.

• Interns or students are not to be used.

• Therapists will document services rendered either by vendor form, online calendar, or timesheets

prior to submission of invoice.

• If a contract is awarded, WCPSS will provide further instructions on proper procedures, protocols,

and logistics.

• Items that cause a distraction (e.g., cell phones, magazines, books, etc.) are not allowed in the

assignment area.

• No mileage reimbursement or travel costs will be paid by WCPSS. Travel will be compensated in

the form of time worked.

• In order to submit for approval, within 24 hours, the vendor must have criminal background checks

and sexual offender registry (SOR) information for all service providers that meet WPSS

requirements.

• Vendor shall submit invoices monthly for actual services provided. The invoice must include dates

of service, duration of service/workday, type of service and a unique invoice number.

• The initial award shall be for the 2026-2027 school year. WCPSS reserves the right to renew for

two additional one-year terms at their discretion and based on available funding.

VENDOR QUALIFICATIONS

• VENDOR shall be licensed (when applicable) and approved to do business in the State of North

Carolina.

• Demonstrated experience in performing similar projects.

• Present sufficient qualified personnel to carry out the services in a timely fashion. Any changes to

staffing should be reported to WCPSS.

• Insurance requirements referenced within as well as any Federal, State and Local requirements

shall be required and maintained.

• Vendor will be disqualified for consideration if they are listed on either the State of North Carolina

debarred vendor registry, or the Federal Government debarred vendor registry.

(Federal Government)

https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf

(State of North Carolina)

https://ncadmin.nc.gov/documents/nc-debarred-vendors

COST PROPOSAL

Vendor shall provide pricing as an hourly rate for the services. Hourly rate should be all-inclusive of travel

expenses and other expenses involved, and not as a separate line item.

HOURLY RATE FOR SERVICES: ______________________

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REQUIRED SUBMITTALS

• Signed, original execution page (page 2)

• Completed attachments A & B

• Customer references

• Relevant experience and project methodology

• Cost (see above)

• Any required licenses or certifications

PROPOSAL EVALUATION

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for

additional information and/or elect to conduct interviews with finalists to clarify information provided in the

proposals.

The services that are the subject of this RFQ/P are not required to be bid under North Carolina law, and none

of the statutory requirements regarding public bidding apply to this RFQ/P. This document, and not those

statutes, will govern the selection process.

WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS

have any obligation to explain its decision to recommend or not to recommend any particular vendor or to

invite or exclude any particular vendor from consideration at any stage of the process. Instead of

recommending that contracts be awarded to one or more vendors who presented proposals, WCPSS may,

at its sole discretion, reject the proposals and repeat the process, enter into direct contract negotiations

with one or more vendors (possibly including vendors who have not previously submitted proposals) or take

any other action WCPSS deems advisable under all circumstances.

WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems

relevant. Factors often considered include qualifications, relevant experience, fee, and ability to perform

work in a timely manner. WCPSS retains sole discretion to award the contract to the vendor(s) it believes

will best serve the interests of WCPSS and may consider any factors, documents, or information it deems

relevant in making that determination. WCPSS shall not have any obligation to explain its decision to select

or not select any individual vendors or to invite or exclude any individual vendors from consideration at any

stage of the process. The decision of WCPSS to accept or reject any proposals and to award contract(s) to

any one or more vendor(s) shall be final and not subject to further review.

Vendors are subject to immediate disqualification at any stage of the selection process for any of the

following:

▪ The submission of false or misleading information in the vendor’s proposal.

▪ Any efforts to dissuade or discourage other vendors from submitting proposals.

▪ Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

▪ Any form of bid collusion or bid rigging.

DEADLINE FOR PROPOSAL SUBMITTAL

Proposals are due no later than May 14, 2026, at 12:00 PM. WCPSS reserves the right to

reject any proposals that are not submitted by the deadline in its sole discretion. Questions

regarding the RFP shall be answered per the above-mentioned instructions.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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MUSIC THERAPY SERVICES

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