MUNICIPAL PAVING CONTRACT SPRING 2026

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Municipal Paving Contract
Spring 2026
Invitation for Bid # 2026-074
Due: 3:00 PM, March 31, 2026
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Issued on: March 9, 2026

Table of Contents
BIDDING REQUIREMENTS
ADVERTISEMENT FOR BIDS ............................................................................................................. 2
BID FORM ........................................................................................................................................ 3
ESCROW ACCOUNT ELECTION PROCEDURE FOR RETAINAGE ........................................................ 9
EQUAL OPPORTUNITY REPORT STATEMENT ................................................................................ 10
STATEMENT OF EXPERIENCE ........................................................................................................ 11
STATEMENT OF AVAILABLE RESOURCES ...................................................................................... 12
CORPORATE STATUS FORM .......................................................................................................... 13
QUESTIONS TO BIDDERS/OFFERORS ............................................................................................ 14
CONSTRUCTION AGREEMENT ....................................................................................................... 15
CITY OF LYNCHBURG, VIRGINIA STANDARD PERFORMANCE BOND ............................................ 17
CITY OF LYNCHBURG STANDARD LABOR AND MATERIAL PAYMENT BOND ................................ 19
ESCROW AGREEMENT .................................................................................................................. 22
INSTRUCTIONS TO BIDDERS .......................................................................................................... 26
GENERAL CONDITIONS .................................................................................................................. 32
TECHNICAL SPECIFICATIONS ......................................................................................................... 94

ADVERTISEMENT FOR BIDS
Sealed bids for the Municipal Paving Contract Spring 2026 will be received by the City of Lynchburg, Procurement
Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, March 31, 2026, and then
publicly opened and read aloud in the First Floor Customer Conference Room located in the City Hall lobby and
broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening will be posted to the
City's Bid webpage: https://www.lynchburgva.gov/Bids.aspx.
Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver mail/packages to
the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information
Center in the lobby on the First Floor of City Hall at 900 Church St. Monday - Friday from 8:30 a.m. to 5:00 p.m. A
Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it at that
time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for
submission. Please allow additional time to ensure this is done.
Online Bid Submission: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to open
this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please upload
your bid as ONE file. As always, late bids will not be considered.
Bid Documents may be viewed and printed directly from the City's website:
https://www.lynchburgva.gov/Bids.aspx.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional information
must be made in writing to DeNay Adams at denay.adams@lynchburgva.gov and received by 2:00 PM, March 25,
2026.
All addenda should be signed and accompany any bid submitted.
PM - 2

BID FORM
DeNay Adams
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Ms. Adams,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,
is or are named herein and that no person other than herein mentioned has any interest in this bid or in the
Construction Agreement to be entered into; that this bid is made without connection with any other person,
company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Municipal Paving Contract Spring 2026
for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to
perform all operations necessary to execute and complete the Work required for the project, in strict accordance
with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition,
and , together with Addenda numbered through ______ issued during bidding period and hereby
acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
DOLLARS
($ ), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals
not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough
to execute the Work and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
PM - 3

Bidder's Certified Check issued by (name of bank) in the amount
of: $ (5% of Base Bid amount)
Bidder's Bid Bond for 5% of Base Bid Amount Issued by (name
of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within
ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure
to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the
Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such
failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,
or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR'S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
Email
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 4

Street Improvements - Division A
Roadway
M&P
Item Section Unit
No. No. Description Quantity Unit Price Total
IA-1 01200/1.6 Pavement Planing 0" - 2" 102,484 S.Y. $ $
Installation of manhole adjusting rings
IA-2 01200/1.6 (provided by City) 20 Ea. $ $
Installation of valve box adjusting
rings
IA-3 01200/1.6 (provided by City) 10 Ea. $ $
Pavement Marking, Type A, Solid 4"
White Type B Class 1
IA-4 01200/1.6 2,500 L.F. $ $
Pavement Marking, Type A, Solid 4"
Yellow Type B Class 1
IA-5 01200/1.6 2,500 L.F. $ $
Pavement Marking, Type A, Solid 4"
Double Yellow Type B Class 1
IA-6 14,100 L.F. $ $
Pavement Marking, Type A, Wide
LinesType B Class 1
IA-7 1,500 L.F. $ $
Pavement Marking, Skip, Type B
IA-8 01200/1.6 Class I 9,000 L.F $ $
IA-9 01200/1.6 Bike Symbol 15 Ea. $ $
Pavement Marking - Left Arrows,
IA-10 01200/1.6 Type B, Class II 20 Ea. $ $
Pavement Marking - Stop Bar, Type
IA-11 01200/1.6 B, Class II 27 Ea. $ $
Pavement Message - Right Arrows,
IA-12 01200/1.6 Type B, Class II 15 Ea. $ $
Pavement Message - Right/Straight
IA-13 01200/1.6 Arrows, Type B, Class II 18 Ea. $ $
IA-14 01200/1.6 Pavement Message - School Symbol 4 Ea. $ $
Total Division A $
PM - 5

Details regarding specific streets and associated widths, lengths, tonnage estimates, profiling, valve box rings
and manhole rings are in the table attached to this bid.
Street Improvements - Division B
Extra Work
Extra Work - In accordance with Section 12.6 under General Conditions, the following unit prices will be used to
complete monies owed the contractor as described by Payment for "Extra Work" by unit price method. Equipment
prices are to include operator, expenses, overhead, special attachments, insurance, taxes and profit. The unit price
for manpower shall include all hand tools and portable power tools necessary for the work being performed.
Designation of Model in parenthesis represents minimum size required, other models equal to or greater may be
substituted at no increase in price.
M&P
Item Section Unit
No. No. Description Quantity Unit Price Total
IB-1 N/A Flashing Directional arrow 500 hrs. $ $
Man power (Labor &
IB-2 N/A Supervision) 500 hrs. $ $
IB-3 N/A Lighted Barrel 250 Ea./day $ $
IB-4 N/A Type II Barricade 500 Ea./day $ $
IB-5 N/A Type III Barricade 500 Ea./day $ $
IB-6 N/A Pilot Truck 500 hrs. $ $
IB-7 N/A Traffic Cushion Truck 500 hrs. $ $
Total Division B $
Total Division A $
Total Division B $
TOTAL BASE BID $
ANCILLARY SERVICES (This amount should not be included in the Total Base Bid)
Please provide rates for ancillary services listed below to be performed on an as needed basis.
Service Unit Price
Tow Service Lump Sum $____________/car
PM - 6

Street Improvements - Supplemental (Additional List Items)
In the overlay of streets, the below list of items may be required beyond the original scope of work.
Item Unit
No. Description Unit Price
I-1 Offsite Borrow c.y $
I-2 Regular Excavation c.y $
I-3 Unclassified Excavation for widening of pavement c.y $
I-4 Undercut Excavation c.y. $
I-5 Unclassified Excavation (Pavement Repair or Street Rehab) c.y. $
Aggregate base stone, 4" compacted layer
I-6 (Pavement Repair or Street Rehab) S.Y. $
Aggregate base stone, 7" compacted layer
I-7 (Pavement Repair or Street Rehab) S.Y. $
Asphalt Concrete Base, Type BM25 (A or D), 6" compacted layer
I-8 (Pavement Repair or Street Rehab) S.Y. $
Asphalt Concrete Base, Type BM25 (A or D), 8" compacted layer
I-9 (Pavement Repair or Street Rehab) S.Y. $
Asphalt Concrete Surface, Type 9.5 (A or D), 1 12" compacted layer
I-10 (Pavement Repair or Street Rehab) S.Y. $
Asphalt Concrete Surface, Type 12.5(D), 2" compacted layer
I-11 (Pavement Repair or Street Rehab) S.Y. $
I-12 Aggr. Base Course, Type I, size 21 or 21A, 6" compacted layer S.Y. $
I-13 Aggr. Base Course, Type I, size 21 or 21A, 4" compacted layer S.Y. $
I-14 Foundation Stone, VDOT #1 T $
I-15 No. 78 or 8 cover stone T $
I-16 Asphalt concrete curb, type MC-3C L.F. $
I-17 Bit concrete paved flumes, walks etc., 4" thick S.Y. $
I-18 Seeding and fine grading for areas < 500 S.Y. S.Y. $
I-19 Seeding and fine grading for areas > 500 S.Y. S.Y. $
I-20 VDOT EC-2 S.Y. $
I-21 Scratching T $
I-22 Paving Reinforcement Fabric - Petro Mat S.Y. $
I-23 Hand Formed Asphalt Berms L.F. $
I-24 Plastic Inlaid markers Per unit $
I-25 Flexible Temporary Pavement Markings Per Unit $
I-26 Chip Seal - Single S.Y. $
I-27 Chip Seal - Double S.Y. $
I-28 Micro Surface Treatment Type S.Y. $
I-29 Latex Modified Emulsion Treatment Type B S.Y. $
I-30 Latex Modified Emulsion Treatment Type C S.Y. $
I-31 Latex Modified Emulsion Treatment Rut Filling S.Y. $
I-32 Pavement Planing 2" - 4" S.Y. $
I-33 Tie - In Planing 2" - 4" S.Y. $
I-34 Manhole frame & cover replacement (provided by City ) EA $
I-35 Valve box replacement (provided by City ) EA $
I-36 Adjusting water meter boxes EA $
PM - 7

Street Paving Details
Street Paving
Street Name From To Length Width Sidewalk Condition (index) Paving(SY) Milling (SY) Plant Mix Lift Inches Ward Tonnage Manhole Water Valve Night Paving?
Langhorne Rd Memorial Ave Tate Springs Rd 3 ,776 43 No Poor 18,041 1 8,041 12.5D 1.5 1 ,637 3 4 Yes
Graves Mill Rd 1804 Graves Mill Rd 1501 Graves Mill Rd 5 ,020 52 No Poor 29,004 2 9,004 12.5D 1.5 2 ,632 2 5
Lanhorne Rd Elk St Woodridge Pl 2 ,757 32 Yes Poor 9 ,803 9 ,803 12.5D 1.5 890 5 5
Cranehill Dr Bridge Linkhorne Dr 1 ,880 36 Yes Poor 7 ,520 7 ,520 12.5D 1.5 682 2 6
Fleetwood Dr Wyndale Dr Hillwood Dr 2 ,000 22 Yes Poor 4 ,889 4 ,889 12.5D 1.5 444 2 4
Forestbrook Rd Lakeside Dr 3400 Forestbrook Rd 2 ,589 32 No Poor 9 ,205 9 ,205 12.5D 1.5 835 4 3 Yes
Leesville Rd Greenview Dr Compson Wy 1 ,897 45 No Poor 9 ,485 9 ,485 12.5D 1.5 861 2 4
Early St Grayson St Hawes St 7 97 20 No Poor 1 ,771 1 ,771 9.5A 1.5 161 3 5
Linsey St Fort Ave Eop 1 ,943 27 Yes Poor 5 ,829 5 ,829 9.5A 1.5 529 5 6
Dorchester Ct Langhorne rd Eop 1 ,951 32 No Poor 6 ,937 6 ,937 9.5A 1.5 630 4 6
Total 2 4,610 102,484 12.5D Total 7 ,981
9.5A Total 1 ,319
Summary Quantity
Total Milling 0-2" (SY) 102,484
Total Milling for Base Patching 2"-4" (SY) -
Total BM-25 Mix (Tons) -
Total 12.5D Mix (Tons) 7 ,981
Total 9.5A Mix (Tons) 1 ,319
PM - 8

ELECTION OF ESCROW ACCOUNT PROCEDURE FOR RETAINAGE
If determined to be the successful low bidder(s), the above signed elects to use the Escrow Account
Procedure for retainage.
Write "Yes" or "No" on above line
If the successful bidder elects to use the Escrow Account Procedure for Retainage, the "Escrow
Agreement" form shall be executed and submitted to the City of Lynchburg Engineering Division within
fifteen (15) calendar days after notification. If the "Escrow Agreement" form is not submitted within
the fifteen (15) day period, the Contractor shall forfeit his rights to the use of the Escrow Account
Procedure.
Company
Authorized Signature
PM - 9