Municipal Paving Contract (Fall 2024)

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
Posted Date: Oct 31, 2023
Due Date: Nov 29, 2023
Solicitation No: 2024-036
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
due date number name addenda staff contact
11/29/2023 2024-036

Municipal Paving Contract (Fall 2024)

Attachment A - Fall 2024 (Streets)

Live Bid Opening (click here)

FHR

Attachment Preview

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
MUNICIPAL PAVING CONTRACT
(FALL 2024)
Issued Date: October 30, 2023
CITY PROJECT NO. T0262
Bid No.: 2024-036
Bids Due: Wednesday, November 29, 2023
Time: 4:00 P. M.
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Document
Table of Contents
Page #
Bidding Requirements
Advertisement For Bids .................................................................................................................. 3
Bid Form ......................................................................................................................................... 4
Base Bid Sheets
Division A-Street Improvements ............................................................................................... 6
Fall Paving List 2024 ........................................................................................................................
Division B-Extra Work .............................................................................................................. 8
Division C- Trench Patches ....................................................................................................... 8
Total Base Bid............................................................................................................................ 8
Supplemental Bid Sheet .................................................................................................................. 9
Escrow Account Election.............................................................................................................. 11
Equal Opportunity Report Statement............................................................................................ 12
Statement Of Experience .............................................................................................................. 13
Statement Of Available Resources ............................................................................................... 14
Corporate Status Form .................................................................................................................. 15
Questions To Bidders/Offerors ..................................................................................................... 16
Construction Agreement ............................................................................................................... 17
City Of Lynchburg, Virginia Standard Performance Bond .......................................................... 19
City Of Lynchburg Standard Labor And Material Payment Bond ............................................... 21
Escrow Agreement........................................................................................................................ 24
Instructions To Bidders................................................................................................................. 28
General Conditions ....................................................................................................................... 34
Additional Requirements for Items of Construction..................................................................... 93
Technical Specifications
Painted Pavement Markings .................................................................................................... 94
ATTACHMENT A
STREET PAVING PM-7
PM - 2
ADVERTISEMENT FOR BIDS
Sealed bids for “Municipal Paving Contract (Fall 2024)”, will be received by the City of Lynchburg,
Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 4:00 p.m. Local
Time Prevailing November 29, 2023, and then publicly opened and read aloud in the City Hall First Floor
Conference Room. A link to a publicly available video/audio conference call will be posted on the Current
Solicitations page of the City’s website prior to the bid opening. All bids received by the posted deadline will be
opened and read aloud on the video/audio conference call.
FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the Procurement Office. If
vendors choose to hand deliver bids, they may be dropped off at the Citizens First Info Center in the lobby on the
First Floor of City Hall Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement Division Staff member will
be notified to come and retrieve the bid and time stamp it at that time. Bids received prior to the time of opening
will be securely kept unopened. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior
to the deadline for submission. Please allow additional time to ensure this is done. As always, late bids will not be
considered.
The work for this contract includes normal municipal paving projects:
Mill and resurface, chip seal or slurry seal, and restripe specified streets within the corporate limits of the
City.
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/current-solicitations.
The latest edition of the City’s Manual of Specifications and Standard Details shall apply to this project. The
Manual of Specifications and Standard Details, for the City of Lynchburg may be viewed and downloaded from
the City’s website: http://www.lynchburgva.gov/manualspecifications.
An Optional Pre-Bid Conference will not be held. To arrange a site visit, please call 434/455-4443.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional information
must be made in writing or email to florence.randolph@lynchburgva.gov. and received by 3:00 p.m. on
November 17, 2023. All posted clarifications or addenda must be signed and accompany any bid submitted. All
addenda will be posted no later than November 27, 2023 at 3:00 p.m.
There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-solicitations so
that the public can observe the proceedings at 4:00 p.m., November 29, 2023. The bid results will be posted on
the City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after award is made.
PM - 3
Florence Randolph,
VCA, Buyer
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
BID FORM
Dear Ms. Randolph,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,
is or are named herein and that no person other than herein mentioned has any interest in this bid or in the
Construction Agreement to be entered into; that this bid is made without connection with any other person,
company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Municipal Paving Contract (Fall
2024) for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, plant, local
conditions affecting the work, services and to perform all operations necessary to execute and complete the Work
required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of
Specifications and Standard Details, latest edition, and , together with Addenda numbered
through
______ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the
Construction Agreement for the sum of
TOTAL BASE BID:
(Roadway, Shoulder Repair, Paving, Restriping, Etc.):
$
DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals
not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent indicated by the bidding documents and
so covered by this Bid and will enter into Agreement for the execution and completion of the work in accordance
with the Drawings and Project Manual and this Bid; and we further agree that if awarded the Construction
Agreement, we will commence the work within ten (10) of receipt of the “Notice to Proceed” and prosecute the
Work and maintain a work force large enough to execute the work and all obligations within the time limit
specified in the “Notice to Proceed” for each project no later than the completion date stated in the required
PM - 4
Contract Documents, and we will enter into the Construction Agreement for the execution and completion of the
Work in accordance with the Contract Documents; and we further agree that, if awarded the Construction
Agreement, we will commence the Work on the date stated in the "Notice to Proceed" and will maintain a work
force large enough to execute the Work and all obligations no later than the completion date stated in the Contract
Documents. Crew assigned to Public Works, Streets overlay program cannot be pulled off Streets work
without the consent of City’s paving Coordinator. The Contractor shall provide City with a bi-weekly work
schedule and adhere to that schedule, weather permitting.
We agree to pay as liquidated damages, the sum of Five Hundred Dollars ($500.00) for each consecutive calendar
day that the Substantial Completion is delayed in accordance with the Contract Agreement. This clause will be
strictly enforced and adhered to.
Contractor also agrees to pay liquidated damages the sum of Five Hundred Dollars ($500.00) for each consecutive
calendar day that the Contractor fails to mobilize to a specified roadway segment after public notice has been
made for work to be conducted on that roadway segment. Public notice for paving shall be made by the City in
agreement with City staff and Contractor. The aim of this provision is to eliminate making public notice of
roadway construction on a specific agreed upon date and then having the contractor not mobilize to the site,
causing confusion and inconvenience to the public.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
PM - 5

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