MUNICIPAL PAVING CONTRACT FALL 2026

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Posted Date:	May 28, 2026
Due Date:	Jun 18, 2026
Solicitation No:	2026-087
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Municipal Paving Contract

Fall 2026

Invitation for Bid # 2026-087

Due: 3:00 PM, June 18, 2026

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: May 28, 2026

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids .................................................................................................... 2

Bid Form ............................................................................................................................ 3

Escrow Account Election................................................................................................... 9

Equal Opportunity Report Statement............................................................................ 10

Statement Of Experience................................................................................................ 11

Statement Of Available Resources................................................................................. 12

Corporate Status Form ................................................................................................... 13

Questions To Bidders/Offerors ...................................................................................... 14

Construction Agreement ................................................................................................ 15

City Of Lynchburg, Virginia Standard Performance Bond ............................................. 17

City Of Lynchburg Standard Labor And Material Payment Bond ................................. 19

Escrow Agreement.......................................................................................................... 22

Instructions To Bidders................................................................................................... 26

General Conditions ......................................................................................................... 32

Technical Specifications.................................................................................................. 94

PM - 1

ADVERTISEMENT FOR BIDS

Sealed bids for the Municipal Paving Contract Fall 2026 will be received by the City of Lynchburg, Procurement Division,

3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, June 18, 2026, and then publicly opened and

read aloud in the First Floor Customer Conference Room located in the City Hall lobby and broadcast via Microsoft

Teams video conference. The Teams meeting link to the bid opening will be posted to the City’s Bid webpage:

https://www.lynchburgva.gov/Bids.aspx.

Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the

Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information Center in the

lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement Office

staff member will be contacted by Citizens First to retrieve the bid and timestamp it at that time. It is the sole

responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for submission. Please allow

additional time to ensure this is done.

Online Bid Submission: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to open this

specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please upload your bid

as ONE file. As always, late bids will not be considered.

Bid Documents may be viewed and printed directly from the City's website: https://www.lynchburgva.gov/Bids.aspx.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional information must be

made in writing to Will Ruberry at william.ruberry@lynchburgva.gov and received by 3:00 PM, June 9, 2026. All addenda

should be signed and accompany any bid submitted.

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Will Ruberry, CPPB

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is or

are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Municipal Paving Contract Fall 2026 for the

City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to perform all

operations necessary to execute and complete the Work required for the project, in strict accordance with the Contract

Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition, and , together with

Addenda numbered

through ______ issued during bidding period and hereby acknowledged, subject to the

terms and conditions of the Construction Agreement for the sum of

DOLLARS

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids or

waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not specified

in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum price,

unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to changes in the

Work. The listed bid items are to contain all necessary costs required for completion of the Work in accordance with the

Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed on

the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any quantity

or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further understood

that costs to cover all components of the Work as described in the Contract Documents are included in this bid, even in

cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and we

will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and all

obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the Construction

Agreement for the execution and completion of the Work in accordance with the Contract Documents:

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

PM - 3

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

authorized to do business in Virginia).

(name of surety

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within ten

(10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory to the

City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount of one hundred (100)

percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within the

ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver the

required performance and payment bonds within the ten (10) days, the monies payable by the Security accompanying

this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such failure; otherwise the Security

accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or other

law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 4

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number:	2026-087
Bid Title:	MUNICIPAL PAVING CONTRACT FALL 2026
Category:	Invitation for Bids
Status:	Open

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