Municipal Fleet Collision Repairs and Body Shop Services

City of South Fulton, Georgia
General Services
REQUEST FOR PROPOSAL
FOR
RFP NUMBER: 26-25
Municipal Fleet Collision Repair and Body Shop Services
ISSUED, April 28, 2026
Proposals due no later than 3:00 PM Eastern Time, May 28, 2026
City of South Fulton Procurement Department
4715 Frederick Dr. SW
South Fulton, GA 30336
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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The City of South Fulton, Georgia, Procurement Department
Attn: Stacy Ann Roberts Treasure
4715 Frederick Dr. SW, Atlanta, GA 30336
Phone: 470-809-7667
Website: Procurement Department | South Fulton, GA
REQUEST FOR PROPOSAL
RFP # 26-25
MUNICIPAL FLEET COLLISION REPAIR AND SHOP SERVICES
SCHEDULE OF EVENTS DATE
Proposal Release Date: April 28, 2026
Non-Mandatory Pre-Proposal Conference:
May 5, 2026, 11:30 AM
The City will conduct a non-mandatory pre-Proposal conference virtually.
Eastern Time
To attend the Pre-Proposal Conference, please refer to Information and
Instructions to Proposers for details.
Deadline for questions:
May 12, 3:00 PM
Questions must be submitted online at
Eastern Time
https://www.bidnetdirect.com/georgia/cityofsouthfulton
Answers shall be issued by a written Addendum and posted at:
May 19, 2026
https://www.bidnetdirect.com/georgia/cityofsouthfulton
All responses to this RFP must be submitted online at:
https://www.bidnetdirect.com/georgia/cityofsouthfulton. Proposers are
required to submit responses electronically. If you need any assistance
May 28, 2026, 3:00 PM
registering or using the platform, please call BidNet Direct Support Team at
800-835-4603 ext. 2 for assistance. To attend the Proposal Opening, please Eastern Time
refer to Information and Instructions to Proposers for details.
THIS PROPOSAL SOLICITATION FORM
MUST BE SIGNED AND SUBMITTED WITH PROPOSAL
COMPANY NAME: DATE:
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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MAILING ADDRESS: PHONE:
CITY: FAX:
STATE: ZIP: SSN OR FEDERAL TAX ID#:
EMAIL: TITLE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME: AUTHORIZED SIGNATURE:
IF AWARDED THE PROJECT FOR THIS SOLICITATION, THE CITY SHALL
TRANSMIT THE CONTRACT TO THE SELECTED AWARDEE FOR FULL
REVIEW AND SIGNATURE.
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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TABLE OF CONTENTS
INFORMATION AND INSTRUCTIONS ......................................................................................5
INTRODUCTION ........................................................................................................................19
EVALUATION PROCESS ............................................................................................................22
ATTACHMENT
ATTACHMENT A - Scope of Services .........................................................................................25
APPENDICES
APPENDIX A- Required Form Submittals ...................................................................................40
APPENDIX B - Bonding and Insurance Requirements ................................................................57
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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INFORMATION AND INSTRUCTIONS TO PROPOSERS
1. Request for Proposal: The City of South Fulton ("City"), Georgia, through its
Procurement Department, is issuing this Request for Proposals ("RFP" or "Solicitation")
to solicit sealed Proposals from qualified and experienced firms, entities, or other persons
legally authorized to do business in the State of Georgia, each referred to herein as a
"Proposer," to provide Municipal Fleet Collision Repair and Body Shop Services in
accordance with Attachment A, Scope of Services.
This Solicitation is issued pursuant to the City's procurement authority and applicable law.
Submission of a Proposal constitutes the Proposer's agreement to comply with all
requirements of this Solicitation and all applicable federal, state, and local laws.
2. Solicitation Authority and Incorporation by Reference: This solicitation is issued under
and governed by the City Code of Ordinances, applicable procurement policies, and all
other applicable federal, state, and local laws, ordinances, rules, and regulations, all of
which are incorporated herein by reference. By submitting a Proposal, the Proposer
acknowledges that it has reviewed and will comply with all applicable legal requirements.
Any protest concerning this Solicitation shall be governed exclusively by the City's
applicable procurement ordinance, policy, and procedures. Failure to comply strictly with
the applicable protest requirements, including deadlines and required content, shall
constitute a waiver of the protest.
3. Minimum Qualifications: Each Proposer and all team members shall meet the minimum
experience requirements set forth in this RFP.
4. Certificate of Authority to Transact Business in Georgia: The Proposer shall submit a
valid Certificate of Authority to transact business in the State of Georgia, issued by the
Georgia Secretary of State and valid at the time of Proposal submission. This requirement
also applies to Joint Venture members, Sub-Consultants, and Sub-Contractors.
5. Business License: The Proposer shall submit a copy of a current, valid business license,
certifications, and permits with their Proposal. If the Proposer is a Georgia corporation, it
must submit a current and valid city of local business license. If the Proposer is a Joint
Venture, each member must provide a valid business license. For non-Georgia
corporations, they must submit a Certificate of Authority to Transact Business in Georgia,
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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along with a copy of their current, valid business license from their home jurisdiction.
6. No Offer by City and Firm Offer by Proposer: This Solicitation is a Request for
Proposals only and does not constitute an offer by the City. Proposals shall remain firm for
ninety (90) calendar days following the Proposal Submission Deadline.
7. Order of Precedence: In the event of a conflict, ambiguity, or inconsistency among the
Solicitation documents or resulting Contract documents, the following order of precedence
applies, highest to lowest, unless expressly stated otherwise in writing by the City.
7.1. Executed Contract, including all negotiated modifications.
7.2. Addenda issued by the City.
7.3. RFP and all Attachments, Appendices, and Exhibits.
7.4. The Proposer's Technical Proposal.
7.5. The Proposer's Price Proposal.
8. Contract Type:
8.1. The resulting contract shall be an indefinite delivery, indefinite quantity,
requirements-based service contract for municipal fleet collision repair and body
shop services. No minimum quantity of work is guaranteed unless expressly stated in
a written contract executed by the City. Work shall be authorized only by written
purchase order or other written authorization issued by the City's authorized
representative.
8.1.1. Performance Credits: Any performance credits, liquidated damages, or
similar remedies shall apply only if expressly stated in the final written contract,
together with the applicable standards, calculation methodology, notice
requirements, and cure rights.
8.2. Services shall be performed only upon request and authorization by the City's
authorized representative through a purchase order.
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8.3. Any services performed without proper authorization from the City shall be
considered unauthorized and shall not be compensated. No oral instruction, field
direction, course of dealing, prior practice, or communication from any City
department other than the City's designated authorized representative shall modify
this requirement or obligate the City to pay for unauthorized work.
8.4. Each purchase order will identify the vehicle information, scope of services, service
location, estimated cost, and required turnaround time.
8.5. The contract shall establish unit pricing for labor, parts, materials, and services.
9. Interpretation, Ambiguities: If an ambiguity remains after applying this order of
precedence, the ambiguity shall be resolved in accordance with applicable Georgia law and
the City's procurement authority.
10. Addenda Control: Only a written Addendum issued by the City modifies this Solicitation.
The Proposer is responsible for acknowledging receipt of all addenda and incorporating
requirements into its Proposal.
11. Electronic Signature and Electronic Notices: Electronic signatures and electronic
notices have the same legal effect as wet signatures and hard copy notices, consistent with
applicable State and Federal law. The Proposer is responsible for monitoring the designated
email and platform.
12. Proposal Submission Deadline: Responses to this RFP shall be accepted online at
https://www.bidnetdirect.com/georgia/cityofsouthfulton until May 28, 2026, by 3:00 PM,
Eastern Time.
Proposals received after 3:00 PM on the stated deadline shall not be accepted.
13. Proposal Modification and Withdrawal: A Proposer may modify or withdraw its
Proposal before the Proposal Submission Deadline only through BidNet. After the Proposal
Submission Deadline, the Proposals shall remain firm and may not be withdrawn for ninety
(90) calendar days. Unauthorized withdrawal or modification after submission shall result
in disqualification and may impact future eligibility.
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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14. Non-Mandatory Pre-Proposal Conference: A Non-Mandatory Pre-Proposal Conference
has been scheduled for May 5, 2026, at 11:30 AM Eastern Time, and shall be hosted
virtually by our staff and the responsible person. To attend the Pre-Proposal Conference,
please access Microsoft Teams via the app or on the web by utilizing the information below:
Meeting ID: 220 608 055 412 755
Passcode: qn6No2NV
Download Teams | Join on the web
Or call in (audio only)
+1 929-583-6155,,30183641# United States, New York
Phone Conference ID: 301 836 41#
Find a local number | Reset PIN
15. Attendance at the Pre-Proposal Conference is non-mandatory. During the conference,
the City will review the general requirements of the Project. Statements made at the
conference are not binding unless issued by a written Addendum.
16. Solicitation Questions/Prohibited Contacts: Any questions and communications
regarding this RFP shall be submitted in writing by logging into
https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before May 12, 2026, by
3:00 PM, Eastern Time. Questions received after the designated period shall not be
considered. Any response made by the City shall be posted online at
https://www.bidnetdirect.com/georgia/cityofsouthfulton by Addendum. No Proposer shall
rely on any verbal response to any question submitted concerning this RFP.
17. Exclusive Means of Clarification and Modification: This Solicitation may be modified
only by a written Addendum issued by the City. No interpretation, clarification,
explanation, oral statement, site discussion, conference statement, or other communication
from any person shall change the Solicitation unless expressly incorporated in a written
Addendum. Proposers rely upon the Solicitation documents and written Addenda at their
own risk and shall not rely upon any oral representation or unofficial communication.
18. Procurement Integrity, No Contact: From issuance of this RFP through final award by
City Council, the Proposer and its representatives shall not communicate regarding this
Solicitation with any City elected official, employee, evaluator, or agent other than the
Procurement Department contact identified in this RFP, unless the City authorizes such
contact in writing. Any attempt to influence the procurement process shall result in
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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disqualification, at the City's sole discretion, and placement on the ineligible source list.
The Proposer shall report any unauthorized contact to the Procurement Department within
24 hours.
19. Ownership of Proposal: Each Proposal submitted to the City shall become the property
of the City without compensation to a Proposer, for the City's use in its discretion. The City
shall not be liable for any Proposal preparation costs incurred by the Proposer.
20. Georgia Open Records Act: Information provided to the City is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. 50-18-70 et seq. Pursuant to O.C.G.A.
50-18-72 (a) (34), an entity submitting records containing trade secrets that wishes to keep
such records confidential under this paragraph shall submit and attach to the records an
Affidavit affirmatively declaring that specific information in the records constitutes trade
secrets pursuant to Georgia Code O.C.G.A. 10-1-760 et seq.
21. Confidential Submittals: All materials submitted are subject to disclosure under the
Georgia Open Records Act. If Proposer contends any portion is exempt as a trade secret,
Proposer must submit, at the time of Proposal submission, a specific trade secret affidavit
and clearly mark each page claimed confidential. The City makes no guarantee of
confidentiality and will comply with applicable law.
22. Confidentiality and Data Security: The Proposer shall protect all City data, records,
vehicle information, law enforcement sensitive information, personally identifiable
information, and other nonpublic information using administrative, technical, and physical
safeguards consistent with applicable law and commercially reasonable security practices.
The Proposer shall restrict access to authorized personnel with a need to know, shall
promptly notify the City of any actual or suspected unauthorized access, use, disclosure, or
security incident affecting City information, and shall return or securely destroy City
information upon request or upon contract completion, subject to applicable records
retention requirements.
23. Iran Divestment Certification: The Proposer certifies that they are not included on the
Iran Divestment List created under O.C.G.A. 50-5-85.1 and do not participate in
investment activities in Iran's energy sector.
24. Certification Regarding Boycotts of Israel: Proposers certify that they are not currently
engaged in and agree for the duration of the contract not to engage in a boycott of Israel as
defined in O.C.G.A. 50-5-85.1.
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25. Debarment and Suspension Certification: The Proposer affirms that neither it nor any
of its principals is currently debarred, suspended, proposed for debarment, or declared
ineligible for contracts by any federal or state agency.
26. Records Retention: The Proposer must maintain all records, books, and documents
pertinent to this Agreement for at least five (5) years after completing the Services and
must make them available for inspection upon reasonable request by the City or its auditors.
Records shall be made available upon reasonable request to:
Procurement Department,
4715 Frederick Drive SW,
Atlanta, GA 30336.
27. Cost-Plus Prohibition: Cost-plus-a-percentage-of-cost pricing is prohibited and shall be
deemed non-responsive.
28. Non-Discrimination: The Proposer agrees not to discriminate against any person based
on race, color, religion, national origin, sex, age, disability, veteran status, sexual
orientation, or gender identity in performing this Agreement.
29. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any
contract that shall be awarded pursuant to this RFP are set forth in Appendix B: Bonding
and Insurance Requirements. Proposer must provide a copy of their current Certificate of
Insurance, evidencing any existing Commercial General Liability policies issued for them,
if any. For purposes of this section, "Proposer" shall mean an individual, corporation, or
other Corporate Entity submitting a Proposal in connection with this Solicitation, including
each Joint Venture partner if the Proposers are a Joint Venture.
30. Sub-Contractors and Sub-Consultants: The Proposer shall identify in writing the name,
address, and scope of service for each proposed Sub-Contractor or Sub-Consultant to be
used in connection with municipal fleet collision repair and body shop services under this
RFP. The City may request additional information regarding the qualifications, financial
capacity, technical capability, resources, or experience of any proposed Sub-Contractor or
Sub-Consultant. The City reserves the right to reject any proposed Sub-Contractor or Sub-
Consultant whose qualifications, experience, or resources are determined to be insufficient.
City of South Fulton - RFP NO. 26-25 Municipal Fleet Collision Repair and Body Shop Services
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