Muni Ct - Sex Offender Program

BIDDER GUIDE
The following information is provided by the City of Columbus to assist you in navigating the formal bid
procedures. This information is not to supersede or replace any of the actual bid specifications or
requirements; its sole purpose is to provide information on the process. If you have any questions regarding
the process, please contact the appropriate City of Columbus representative listed on the bid solicitation (for
specification questions, see instructions below).
Any addenda issued by the City of Columbus will be posted on this site. The City of Columbus will send
notification of addenda to Bidders who have an active login ID and password with Columbus Vendor Services
and are registered for the commodity code(s) associated with this solicitation.
Though the notification methods above will be utilized to notify bidders of addenda, it is ultimately the Bidder's
responsibility to check this site for verification of any issued addenda.
The following documents must be completed and attached to your response. Complete this checklist to
confirm the items required in your bid. Failure to submit the listed documents may be cause for rejection of
your bid:
____ Active Contract Compliance Number or on-line application submitted
____ Proposal
____ Certificate of Insurance Liability
____ Workers' Compensation Certificate
____ Registration with the Ohio Secretary of State (not required for individuals, only businesses)
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EQUAL OPPORTUNITY CLAUSE
(1) The contractor/vendor/bidder will not discriminate against any employee or applicant for
employment because of race, sex, sexual orientation, gender identity or expression, color,
religion, ancestry, national origin, age, disability, familial status or military status. The contractor
will take affirmative action to ensure that applicants are employed, and that employees are
treated during employment without regard to their race, sex, sexual orientation, gender identity
or expression, color, religion, ancestry, national origin, age, disability, familial status or military
status. Such action shall include, but not be limited to, the following: employment up-grading,
demotion, or termination; rates of pay or other forms of compensation; and selection for training.
The contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices summarizing the provisions of this Equal Opportunity Clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of
the contractor, state that the contractor is an equal opportunity employer.
(3) It is the policy of the City of Columbus that business concerns owned and operated by M/WBEs
shall have the maximum practicable opportunity to participate in the performance of contracts
awarded by the city.
(4) The contractor shall permit access to any relevant and pertinent reports and documents by the
ODI director for the sole purpose of verifying compliance with this Title and ODI regulations. All
such materials provided to the ODI director by the contractor shall be considered confidential.
(5) The contractor will not obstruct or hinder the ODI director or his/her deputies, staff and assistants
in the fulfillment of the duties and responsibilities imposed by Title 39 of the Columbus City Codes.
(6) The contractor and each subcontractor will include a summary of this Equal Opportunity Clause in
every subcontract. The contractor will take such action with respect to any subcontractor as is
necessary as a means of enforcing the provisions of the Equal Opportunity Clause.
(7) The contractor agrees to refrain from subcontracting any part of this contract or contract
modification thereto to a contractor not holding a valid certification number as provided for in
Title 39.
(8) Failure or refusal of a contractor or subcontractor to comply with the provisions of Title 39 may
result in cancellation of this contract.
ALL CONTRACTORS MUST HOLD A VALID CONTRACT COMPLIANCE CERTIFICATION
NUMBER ISSUED BY THE OFFICE OF DIVERSITY AND INCLUSION.
To obtain a Contract Compliance number register at the City of Columbus Vendor
Services website: http://vendors.columbus.gov/sites/public
1. Login to the City of Columbus Vendor Services Site and register with the city of
Columbus. Once that is completed and approved by the purchasing office, log back in and
do the following:
2. Select Questionnaires from the Common menu located on the left navigation bar.
3. Next select EBO Quest. (this is the contract compliance application)
4. Question 1 will be displayed; Answer question 1 and select Forward.
5. Proceed through the questionnaire answering each question and selecting Forward to
continue. Once you have reached and answered the last question select End to submit.
6. Then the questionnaire will be received by the ODI Office, reviewed and process within
2 business days or less. For additional questions regarding this process, contact the Office
of Diversity Inclusion at 614-645-4764.
City of Columbus Home Page: www.columbus.gov
CCDOC 1-2017

INFORMATION FOR OFFERORS (RFP)
SPECIAL CONDITIONS the Board of Directors showing the authority of that person to
Special conditions included in the specifications, if inconsistent bind the corporation must be furnished.
with provisions included in "Information for Offerors (RFP)", shall
take precedence over any provisions in "Information for Offerors DEFAULT PROVISION
(RFP)" to the extent inconsistent. In case of default by the offeror or the contractor, the City of
Columbus may procure the articles or services from other
PERSONAL EXAMINATION sources and hold the offeror or contractor responsible for any
Offerors are required to satisfy themselves by personal excess costs occasioned or incurred thereby.
examination of the proposed contract documents and
investigation of the conditions at the site of the work in order that CONTRACT AND BOND
they may be fully informed of the contract requirements, the The offeror to whom an award is made will be required to
conditions existing, and the difficulties likely to be encountered in execute a written contract with the City of Columbus, Ohio within
the execution of the work. ten days after receiving such contract for execution, and if
specified in the legal notice, furnish a good and approved bond
SUBMISSION OF RESPONSE conditioned upon the faithful performance of the same. The
Refer to the "Proposal Information" section of the Specifications proposal, contract, proposal bond, (if applicable), and
for instructions for submission. performance bond (if applicable) shall be in the form herein
specified.
All proposals and other material submitted in response to this
Request for Proposal (RFP) become the property of the City of If, at any time during the continuance of the Contract, any surety
Columbus. The City may choose to retain or return these shall, in the opinion of the contracting agent of the City, become
materials to the offeror, at the offeror's expense. irresponsible, then said agent shall have the right to require
additional and sufficient surety or sureties. The Contractor shall
The City is not liable for any cost associated with the preparation furnish the surety or sureties to the satisfaction of the said agent,
of the proposal or any other costs incurred by any bidder prior to within ten (10) days after notice. In default thereof the default
the execution of the contract. The rejection of any proposal in provision herein shall apply.
whole or in part, at it discretion, will not render the City liable for
incurring any cost or damage. LIABILITY, INSURANCE, LICENSES AND PERMITS
Where offerors are required to enter or go onto City of Columbus
If at any time prior to the closing date the invited offeror decides property to deliver materials or perform work or services as a
not to provide a proposal, the City will appreciate that a letter to result of contract award, the offeror will assume full duty,
that effect be supplied to the City prior to the deadline. obligation and expense of obtaining all necessary licenses,
permits, and insurance when required. The offeror shall be
ACCEPTANCE AND REJECTION liable for any damages or loss to the City occasioned by
This response submitted by the offeror to the City of Columbus negligence of the offeror (or his agent) or any person the offeror
will be accepted or rejected within a period of 180 days from due has designated in the completion of his contract as a result of his
date. The City reserves the right to waive technicalities, and to response. Particular attention is directed to the statutory
cancel and renew the request on the required service. If more requirements of the State of Ohio relative to the licensing of
than one service, prices shall be quoted on the services corporation organized under the Laws of any other State.
requested. However, each service may be considered a
separate offer and the City reserves the right to award a contract TAXES
on each service separately or on all services as a whole or any The City, being a municipality, is tax exempt and will provide
combination thereof. Offerors whose proposal is made on an appropriate artifact upon request. Federal and/or State Taxes
"All or None" basis must clearly state such fact in their written are not to be included in prices quoted. The successful offeror
responses. will be furnished an exemption certificate if needed.
Each invitation for Bids, Request for Statements of PRICING
Qualifications, and Request for Proposals issued by the City Offerors are to quote firm or fixed prices for the duration of any
shall state that the Bid or Request may be cancelled and that contract, which may be a result of the proposal unless otherwise
any bid or proposal may be rejected in whole or in part when it is noted in the specifications. In case of discrepancy in computing
for good cause and in the best interests of the City. the amount of the cost, the UNIT PRICE quoted will govern.
WITHDRAWAL OF RESPONSE PROPOSALS DELIVERY
Offerors may withdraw their responses at any time prior to the Time will be of the essence for any orders placed as a result of
time specified in the advertisement as the closing time for the this response. Purchaser reserves the right to cancel such
receipt of responses. However, no offeror shall withdraw or orders, or any part thereof, without obligations if delivery is not
cancel a proposal for a period of 180 calendar days after said made within the time(s) specified. Delivery shall be made during
advertised closing time for the receipt of the proposals. normal working hours and to the destination shown on the
proposal.
SIGNATURE REQUIRED
The responses must be signed in ink. If the offeror is a firm or
corporation, insert the corporate name followed by the signature
of a person authorized to sign said response; if a partnership,
indicate partnership name followed by the signature of one of the
partners; if a sole proprietorship the signature of the owner is
required. Where the person signing for a corporation is NOT an
officer or Member of the Company, an affidavit or a resolution of
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INFORMATION FOR OFFERORS (RFP) (Continued)
CAMPAIGN CONTRIBUTIONS the Ohio Public Records Law. Consequently, the Offeror
Contractor hereby certifies the following: that it is familiar with understands that ALL documents submitted in response to this
Ohio Revised Code ("O.R.C.") Section 3517.13; that all RFP are considered public records and WILL be released when
applicable parties listed in Division (I)(3) or (J)(3) of O.R.C. a public records request is made by news media, competitors, or
Section 3517.13 are in full compliance with Divisions (I)(1) and other interested parties, in accordance with the law. If you
(J)(1) of that Section; that it is eligible for this contract under the contend that certain CLEARLY MARKED portions of your
law and will remain in compliance with O.R.C. Section 3517.13 response constitute an exception to Ohio's public records law,
for the duration of this contract and for one year thereafter. you MUST submit your legal basis in support of that assertion
with your response.
QUALITY
Unless otherwise stated by the offeror, the proposal will be If a public records request is made for any portion of the
considered as being in strict accordance with the specifications documents that you have submitted and you have NOT clearly
outlined in this RFP document. marked such documents as information constituting an
exception to Ohio's public records law, your information will be
SAMPLES released immediately.
Samples, when requested, must be furnished free of expense to
the City and if not destroyed, will upon request be returned at the If a public records request is made for such information and you
bidder's expense. HAVE clearly marked portions of your response as information
constituting an exception to Ohio's public records law, AND you
CHANGES AND ADDENDA TO RFP DOCUMENTS have submitted the legal basis supporting such claim, the City
Each change or addenda issued in relation to this document will will release a redacted version of your information to the
be published on the City's Vendor Services website no less than requestor and notify you that a request was made and that a
five (5) working days prior to the scheduled RFP due date. In redacted version of your response was released. Should the
addition, to the extent possible, c notice will be e-mailed to each requestor indicate that the redacted version is not sufficient for
person registered as having interest in the commodities selected their purposes, you then will be IMMEDIATELY responsible for
for this RFP. Total RFP inquiry or specific item cancellations obtaining an order from a Court of competent jurisdiction in
may be issued later than that time specified above. Franklin County, Ohio enjoining release of your clearly marked
information constituting an exception to Ohio's public records
REPUDIATION OF AGREEMENT law.
The liability of the City for repudiation of any agreement which
might result from this request shall be limited to the difference If a public records request is made for such information and you
between the market price at the time and place for tender of the HAVE clearly marked portions of your response as information
service and the unpaid sales price together with any incidental constituting an exception to Ohio's public records law, but you
damages, but less expenses paid in consequence of the breach have NOT submitted the legal basis supporting such claim, the
by the City. The liability of the city shall not be measured by the City WILL RELEASE your information to the requestor and notify
profits or overhead of seller. you that a request was made and that your response was
released.
CONTRACT MODIFICATION
An agreement which may result from this request shall not be DO NOT mark your entire response/submittal as information
modified or altered by any subsequent course of performance constituting an exception to Ohio's public records law. If your
between parties or by additional terms contained in any entire response/submittal is so marked, the City of Columbus will
subsequent documents unless said additional or differing terms not consider your offer.
are incorporated by contract modification authorized to be
entered into by ordinance. COSTS INCURRED FOR PROPOSAL SUBMISSIONS
The City is not liable for any cost associated with the preparation
APPLICABLE LAWS of the proposal or any other costs incurred by any offeror prior to
The Revised Code of the State of Ohio, the Charter of the City of the execution of the contract. The rejection of any proposal in
Columbus, and all City ordinances insofar as they apply to the whole or in part, at it discretion, will not render the City liable for
laws of competitive bidding, contracts, and purchases, are made incurring any cost or damage.
a part hereof.
WITHDRAWL OF PROPOSALS
REMEDIES If at any time prior to the closing date the invited offeror decides
All claims, counterclaims, disputes and other matters in question not to provide a proposal, the City will appreciate that a letter to
between the City, its agents and employees, and the Contractor that effect be supplied to the City prior to the deadline.
arising out of or relating to this agreement or its breach will be
decided in a court of competent jurisdiction within the County of CITY IS TAX EXEMPT
Franklin, State of Ohio. The City, being a municipality, is tax exempt and will provide
appropriate certification upon written request.
OFFERORS TERMS AND CONDITIONS
Terms and conditions, submitted with this proposal, which are SAFETY REQUIREMENTS
contrary to City Code or Charter shall be disregarded for the Successful vendor shall at all times while performing duties,
purpose of any subsequent contract. The successful offeror adhere to all rules of their particular industry, with regard to
shall be notified as to which terms and conditions, if any, have mandates by the Environmental Protection Agency (EPA) and/or
been deleted or changed. Occupational Safety and Health Administration (OSHA), and any
other regulation applicable to the circumstance.
PUBLIC RECORDS REQUESTS
The City of Columbus, as a political subdivision of the State of
Ohio, is subject to Ohio Revised Code Chapter 149, known as (INFORMATION FOR OFFERORS continued next page)
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Revised 1-23-2017

INFORMATION FOR OFFERORS (RFP) (Continued)
NON-COLLUSION AFFIDAVIT SAVE HARMLESS
Each respondent is required to submit with his proposal an Contractor shall protect, indemnify and save the City harmless
affidavit stating that neither he nor his agents, nor any other from and against any damage, cost, or liability, including
party for him, has paid or agreed to pay, directly or indirectly, reasonable attorneys' fees resulting from claim, by third parties
any person, firm or corporation any money or valuable for any or all injuries to persons or damage to property arising
consideration for assistance in procuring or attempting to from the acts or omissions of the Contractor, its officers,
procure the Contract herein referred to, and further agreeing employees, agents, or Subcontractors in providing goods or
that no such money or regard will be hereafter paid. This services under the terms and conditions of this contract.
affidavit must be on the form required, titled "Non-Collusion
Affidavit." SAVE HARMLESS DISCLOSURE OF PROPRIETARY
INFORMATION
ADDITIONAL CONTRACT TERMS AND REQUIRED The Contractor agrees to indemnify and hold harmless the City
DOCUMENTS IN THE EVENT OF A CONTRACT of Columbus, Ohio and their respective officials, employees and
other agents and representatives, against loss, claim, liability in
This section sets forth contract terms and the required tort or by statute imposed, charge, cost or expense, including
contract documents that the successful offeror must without limitation, attorneys fees to the extent permitted; by law,
execute following the award of the contract by the which may be incurred in connection with, or in any manner of
contracting authority. any damage or loss arising from disclosure of proprietary
information.
PUBLICATIONS
The Contractor agrees to submit to the City's Contract PROPRIETARY INFORMATION INDEMNIFICATION
Administrator all advertising, sales promotion, and other publicity The Contractor agrees to indemnify and hold harmless the City
matters relating to this Contract wherein the City's name is of Columbus, Ohio and their respective officials, employees and
mentioned or language used from which the connection of the other agents and representatives, against loss, claim, liability in
City's name therewith may, in the City's judgment, be inferred or tort or by statute imposed, charge, cost or expense, including
implied. The Contractor further agrees not to publish, or use without limitation, attorneys fees to the extent permitted; by law,
such advertising, sales promotion, or publicity matter without the which may be incurred in connection with, or in any manner of
prior written consent of the City except that may be required any damage or loss arising from disclosure of proprietary
under law. information.
TERMINATION FOR CONVENIENCE CONFIDENTIAL INFORMATION
The City upon thirty days written notice may terminate this The director of the agency requesting proposals may choose to
agreement at its convenience. The party providing goods or keep RFP information in confidence during the evaluation
services shall be entitled compensation for goods provided or process and until the time a contract is executed. This
services rendered under the terms of this contract up to the date information may include all proposal documentation, notes,
of notification of termination. including detailed prices, references, resumes, technical and
cost information, etc. Thereafter, proposals and all submissions
TERMINATION FOR DEFAULT will become public information, as the City is subject to R.C.
If either the City or the Contractor violates any material term or 149.43, the Public Records Act.
condition of this Contract or fails to fulfill in a timely and proper
manner its obligations under this Contract, then the aggrieved CONTRACTOR'S PROPRIETARY INFORMATION
party shall give the other party written notice of such failure or Contractor acknowledges that the City is subject to chapter
violation. The responsible party shall give the other party written R.C.149.43, the State of Ohio Public Records Law. The City
notice of such failure or violation. The responsible party will agrees to keep any information confidential except as otherwise
correct the violation or failure within thirty (30) calendar days or required to be disclosed by law including but not limited to the
as otherwise mutually agreed. If the failure or violation is not contract.
corrected, this Contract may be terminated immediately by
written notice from the aggrieved party to the other party. The INDEPENDENT CONTRACTOR STATUS
option to terminate shall be the sole discretion of the aggrieved The Contractor shall perform its duties as an independent
party. If it determined for any reason the failure to perform is contractor and not as an employee. Neither the contractor nor
without the defaulting party's control, fault, or negligence, the any agent or employee of the contractor shall be or shall be
termination shall be deemed to be a Termination for deemed to be an agent or employee of the City of Columbus.
Convenience. The Contractor shall pay when due all required employment
taxes and income tax on any monies paid pursuant to the
APPLICABLE LAW, REMEDIES contract. Contractor shall acknowledge that the contractor and
This agreement shall be governed in accordance with the laws its employees are not entitled to unemployment insurance
of the State of Ohio. All claims, counterclaims, disputes and benefits unless the contractor or a third party provides such
other matters in question between the City, its agents and coverage and that the City does not apply for or otherwise
employees, and the Contractor arising out of or relating to this provide such coverage. Contractor shall have no authorization,
agreement or its breach will be decided in a court of competent express or implied, to bind the City to any agreements, liability,
jurisdiction within the County of Franklin, State of Ohio. The or understanding except as expressly set forth in the contract.
remedies provided for in this Contract shall not be exclusive but Contractor shall provide and keep in force worker's
are in addition to all other remedies available under law. compensation (and show proof of such insurance) and
unemployment compensation insurance in the amounts required
ASSIGNMENT by law, and shall be solely responsible for the acts of the
This agreement may not be assigned or otherwise transferred to contractor, it's employees and agents.
others by the contractor without the prior written consent of the
City. (INFORMATION FOR OFFERORS continued next page)
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Revised 1-23-2017

INFORMATION FOR OFFERORS (RFP) (Continued)
IN THE EVENT OF A CONTRACT (continued) AUTHORITY TO BIND
The signatories to this Contract represent that they have the
PROTECTION OF CITY'S CONFIDENTIAL INFORMATION authority to bind themselves and their respective organizations
The contractor shall acknowledge that some of the material and to this Contract.
information which may come into its possession or knowledge in
connection with the contract or its performance, may consist of PUBLIC LIABILITY INSURANCE
confidential information, the disclosure of which to, or use by, The contractor shall take out and maintain during the life of the
third parties could be damaging. Therefore, access to contract, such public liability (bodily injury and property
information concerning individual recipients of the City's services damage) Insurance as shall protect him from claims from
to individual clients, among other items, shall not be granted damages for personal injury, including accidental death, as
except as authorized by law or agency rule. The contractor shall well as from claims for property damage which may arise from
agree to hold all such information in strictest confidence, not to operations under the contract, whether such operation be by
make use thereof for other than the performance of the contract, himself or any subcontractor or by anyone directly or indirectly
to release it only to authorized employees or subcontractors employed by either of them. Such insurance policy shall
requiring such information, and not to release or disclose it to include the City as named insured. The contractor shall
any other party. The contractor shall agree to release such maintain coverage of the types and in the amounts specified
information or material only to subcontractors who have signed a below. Proof of such insurance coverage shall be evidenced
written agreement expressly prohibiting disclosure. The by submitting a certificate of insurance. A contractor's
contractor shall further agree to either destroy or return all such "umbrella" type policy with limits specified below may be
information at the end of the term of the contract. submitted for this requirement with the City as named insured.
This section does not impose any obligation on the contractor if The amount of such insurance shall be as follows:
the information is: (1) publicly known at the time of disclosure;
(2) already known to the receiving party at the time it is furnished Bodily Injury Liability:
to the contractor; (3) furnished by the City to others without
restrictions on its use or disclosure; or (4) independently Each Person $1,000,000.00
developed by the receiving party without use of the proprietary Each Accident 1,000,000.00
information.
Property Damage Liability:
WITHHOLDING OF CITY INCOME TAX
Pursuant to Section 361.34 Columbus City Codes, 1959: "Said Each Person $1,000,000.00
Contractor hereby further agrees to withhold all City income tax All Accidents 1,000,000.00
assessment due or payable under the provisions of Chapter 361,
Columbus City Codes for wages, salaries and commissions paid Such insurance shall remain in full force and effect during the
to its employees and further agrees that any of its life of the contract.
subcontractors shall be required to agree to withhold any such
City income tax assessments due under said chapters for Insurance may not be changed or cancelled unless the insured
services performed under this Contract." notifies the City in writing not less than thirty days prior to such
change or cancellation. If any part of the contract is sublet, the
WORKER'S COMPENSATION INSURANCE contractor is responsible for the part sublet being adequately
The contractor shall take out and maintain, during the life of the covered by insurance hereinabove described.
contract, adequate worker's compensation insurance for all his
employees employed at the site of the project and, in case any Contractor assumes all risk of loss and damage to the
work is sublet, the contractor shall require the subcontractor equipment provided unless loss or damage occurs at the time
similarly to provide worker's compensation insurance for the the operator and equipment are being operated for the purpose
latter's employees, unless such employees are covered by the designated by the City and such loss or damages is caused by
protection afforded by the contractor. The contractor shall an act of the City or its employee which constitutes gross
furnish three (3) copies of the worker's compensation negligence or wanton misconduct
certificate showing that the contractor has paid his industrial
insurance premium.
-3C-
Revised 1-23-2017

Request for Proposals (RFP)
for
Specialized Sexual Offending Programming for
Eligible Defendants in the Franklin County Municipal Court
I. SCOPE AND CLASSIFICATION
The Franklin County Municipal Court Judges intend to contract with existing programs that
provide specialized services for individuals designated as sex offenders and for defendants
determined to be indigent or in need of assistance by the Department of Pretrial and Probation
Services.
II. CONTRACT TERM
The contract will be for a term of three years, subject to the approval of annual appropriations,
expected to commence on September 1, 2026, and end on August 31, 2029. The contract may be
extended for one additional year until August 31, 2030, subject to the approval of both parties and
sufficient appropriations.
III. BACKGROUND
The Franklin County Municipal Court is one of the largest and busiest municipal courts in the
state. The Court has fourteen judges in the General Division and one judge in the Environmental
Division. Judges preside over civil, criminal, and traffic cases and conduct both jury and non-jury
trials. The Probation Department consists of approximately 120 employees. The Mission of the
Department of Probation and Pretrial Services is to promote community safety by reducing
recidivism, changing offender behavior, and fostering accountability through the effective use of
evidence-based practices. Probation Officer functions include pretrial, investigation, and
supervision services. Supervision structures are determined by risk and need and include all types
of cases that are referred by the judges of the Court. The Department also operates specialized
caseloads, including domestic violence, sexual offenses, soliciting, mental health, and electronic
monitoring. The Probation Department strives to stay current and relevant with the ongoing goal
of being an evidence-based organization.
A specialized sexual offender program may be required as a part of case planning. Some
defendants find the required services unaffordable for various reasons. The Court seeks to fund a
sliding fee scale to subsidize specialized sexual offender programming for defendants who are
identified as needing assistance. This sliding fee scale will include the Court's ability to pay for
services in full if the defendant is deemed fully indigent.
IV. CONTRACTOR REQUIREMENTS
The contractor(s) must be an approved provider in Franklin County with demonstrated experience
in the following:
A. Participation, training, and membership with the Association for the Treatment and
Prevention of Sexual Abuse (ASAP).
B. Certification of or verified proof of being in the accreditation process to receive a
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certification through the Ohio Department of Rehabilitation and Corrections (ODRC) Sex
Offender Certification program in Ohio.
C. Maintain training as needed.
D. Provide the assigned probation officer with the following, utilizing the agreed-upon
format:
1. Comprehensive sexual offender intake assessment and report.
2. Individual Counseling every 90 days with appropriate documentation.
3. Weekly 2-hour sexual offender specialized group therapy sessions progress
summaries with a calculation of dosage hours.
E. The contractor must coordinate at least one annual site visit with probation staff to observe
a group session and meet with program staff. This collaboration will facilitate continuous
growth and improvement among contracted agencies. These sessions will be arranged
well in advance to provide sufficient time for any necessary coordination with program
participants.
F. Group construct shall include the following parameters:
1. Consistent attendance policy.
a. Medical excuses will be reviewed on a case-by-case basis.
b. Death of an immediate family member will be reviewed on a case-by-case
basis.
2. Framework built on the idea that defendants are at a higher risk of reoffending
when not engaged in treatment/interventions.
3. Risk level
a. Following risk principle guidelines, defendants are separated by risk level
and gender.
G. The Court will reimburse the following amounts for indigent participants.
1. Intake session (up to $150/session)
2. Cost of group treatment (up to $50/group)
3. Cost of individual sessions (up to $100/individual session)
4. Some indigent clients will be required to pay a portion of their treatment, and the
court will pay the difference (a sliding fee scale).
5. Non-indigent clients will be self-pay.
6. Consistent treatment summaries (weekly).
H. Any sessions outside of the scope of assessment, intake, individual, and group require
pre-approval by the Department of Pretrial and Probation Services.
1. Expectations for treatment providers continued.
a. IMMEDIATE notification to probation when there are substance abuse
issues.
b. IMMEDIATE notification to probation when there are concerns for the
safety of the victim or staff.
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V. PAYMENT AND INVOICES
In keeping with the approved contractual rates, the contractor is to submit, on its official letterhead,
a monthly invoice for all work performed that month. The invoice shall itemize the monthly
billings and include the defendant's name, court case number, referring probation officer, services
provided, and the type of service billed. The Court will endeavor to pay invoices within one month
of receipt of a correct invoice. Invoices are to be sent to the Court's Finance Assistant, Cherie
Mollette, at 375 South High Street, 10th Floor, Columbus, Ohio 43215 or
invoices@franklincountymunicourt.org.
VI. PROPOSAL EVALUATION
Offeror's proposals will be reviewed to ensure that all specifications have been properly addressed,
and that they furnish the information needed to facilitate a proper technical, financial, and
background evaluation. Offerors will be contacted on those proposals found to require minor
clarifications. Proposals will be evaluated by the following criteria and ratings:
A. The quality and feasibility of the offeror's technical proposal as described in the
Project Overview section of this RFP, Section VIII(B)(2). (10%).
B. The competence of the offeror to perform the required service as indicated by the
technical training, education, and experience of the offeror's personnel who would
be assigned to perform the work. Provide copies of applicable licenses and/or
experience of personnel who will perform the work, specifically addressing the
experience of the offeror's personnel in facilitating sexual offender services. See
Section VIII(B)(5) of this RFP. (20%).
C. The ability of the offeror to perform the required service competently and
expeditiously as indicated by the offeror's workload and the availability of
necessary personnel, equipment, and facilities. Discuss workload and availability
to provide services. See section VIII(B)(4). (15%).
D. Past performance of the offeror as reflected by evaluations from courts, agencies,
and other previous clients of the offeror with respect to such factors as quality of
work and success in conducting treatment. Provide references and list of clients;
include letters of reference or other demonstrable evidence of past performance.
See section VIII(B)(3)(e) and (f). (20%).
E. The cost or pricing structure of the offeror's proposal; see section VIII(B)(6).
(25%).
F. Other factors not covered in divisions A through E above, such as whether all
necessary materials have been included in the proposal; the overall physical quality
of the proposal; the financial stability of the contractor; other capabilities of the
contractor; other services offered, etc. See sections VIII(B)(1) and VIII(B)(3)(a) -
(d). (10%)
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The Court will select contractor(s) who can provide the highest-quality service at the most
competitive price, based on the selection criteria above. The Court is not required to accept the
lowest bid. The Court also has the right to reject all proposals if, in its sole opinion, none of the
proposals satisfies all of the Court's criteria or are responsive to the objectives and needs of the
Court.
VII. CONTRACT CANCELLATION
The Court has the right to terminate the contract upon sixty days' written notice to the contractor.
VIII. PROPOSAL REQUIREMENTS
A. Submission of Invitation to Bid Response
The bid response may be sent electronically via email or in hard copy by mail. Bids will
be accepted until Wednesday, August 19, 2026, at 2:00 p.m.
1. Electronic Submissions
Submit the electronic Invitation to Bid (ITB) Package to
courtbids@franklincountymunicourt.org with the BID number in the subject
line. Electronic proposals shall be submitted as a compressed, secure PDF
document. The ITB response must be printable, but not editable.
Only the following information shall be included in the email: PDF document
containing the vendor's response to the Court's ITB; vendor name, and
vendor's contact person's email address and phone number. Emails
SHOULD NOT contain a signature or firm logo that appears to be an
attachment. While Court staff shall review the email "inbox" to confirm that
an attachment is included with the email, neither the email nor the attachment
attached to said email will be opened before the deadline for receiving
responses to the Court's ITB.
If an email is submitted without an attachment, the Court will attempt to
notify the vendor's contract person, but the Court assumes no responsibility or
liability if it fails to do so. It is the vendor's responsibility to ensure that an
attachment containing the vendor's response to the Court's ITB is included
with the email sent to the Court. It is also the vendor's responsibility to
ensure that the correct PDF document is attached.
If the Court does not receive the correct PDF (response to the ITB as
advertised), the bid response shall be deemed non-responsive, and the vendor
shall be notified after the due date/time.
The Court's email system shall provide an automated response that an email
has been received. If you do not receive an automated response within two
hours of your submission, please contact Kelli Davis at
cherie.mollette@franklincountymunicourt.org. The Court cannot guarantee
that proposals submitted within two hours of the due date/time will receive an
automated email acknowledgment.
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