Multi-purpose Passenger Vehicle & Van Quotations

Agency:	Office of Superintendent of Public Instruction
State:	Washington
Type of Government:	State & Local
NAICS Category:	441110 - New Car Dealers 532111 - Passenger Car Rental 532112 - Passenger Car Leasing
Posted Date:	Jun 25, 2026
Due Date:	Aug 5, 2026
Solicitation No:	RFQ - 2026-25
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Number	Document(s)	Updates	Status	Agency Contact Name
RFQ - 2026-25	Multi-purpose Passenger Vehicle & Van Quotations Exhibit A - Certifications and Assurances Exhibit B - Contract Intake Form State Quote Price Summary Form: MPV – Gas & Electric State Quote Price Summary Form: Van – Gas & Electric		Due: 08/05/2026 - 12:00pm	Kyla Moore

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Request for Quotations No. 2026-25

Multi-purpose Passenger Vehicle & Van

Quotations

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PROPOSAL DUE DATE: 12:00 p.m., Pacific Time (PT) on August 5, 2026

ESTIMATED COMMITMENT: September 1, 2026, through August 31, 2027.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFQ must be directed only to the RFQ Coordinator

via email. Any other communication will be considered unofficial and non-binding on

OSPI. Consultants are to rely on written statements issued by the RFQ Coordinator.

Communication directed to parties other than the RFQ Coordinator may result in

disqualification of the Consultant.

This RFQ is available at the Office of Superintendent of Public Instruction (OSPI) website and at

the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFQ amendments and/or Consultant questions and OSPI answers will

be posted to these sites. All interested Consultants must be registered with WEBS under the

following commodity codes in order to receive automatic notifications: 071-15 & 071-16:

Automobiles, School Buses, Suvs, And Vans (Including Diesel, Gasoline, Electric, Hybrid, And All

Other Fuel Types); 071-77: Specialty Vehicles; 071-80: SUV Type Vehicles (Incl. Carryalls);

071-90: Vans, Cargo; 071-91: Vans, Customized; 071-92: Vans, Passenger (Regular and

Handicapped Equipped)

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on

sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or

service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,

including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of

alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Table of Contents

Section A. INTRODUCTION...........................................................................................................................4

A.1. DEFINITIONS ...........................................................................................................................................4

A.2. PURPOSE OF REQUEST FOR QUOTATIONS..............................................................................6

A.3. BACKGROUND........................................................................................................................................6

A.4. OBJECTIVE AND SCOPE OF WORK ...............................................................................................6

A.5. BUS SPECIFICATIONS QUOTES.......................................................................................................7

A.6. BIDDER QUALIFICATIONS ................................................................................................................8

A.7. PERIOD OF PERFORMANCE .............................................................................................................8

A.8. FUNDING...................................................................................................................................................8

A.9. AMERICANS WITH DISABILITIES ACT ........................................................................................8

Section B. GENERAL INFORMATION FOR BIDDERS.........................................................................9

B.1. RFQ COORDINATOR ............................................................................................................................9

B.2. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES...................................................9

B.3. COMPLAINT PROCEDURE .............................................................................................................. 10

B.4. SUBMISSION OF PROPOSALS...................................................................................................... 11

B.5. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE...................................................... 11

B.6. ADDENDUMS AND AMENDMENTS TO THE RFQ .............................................................. 12

B.7. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 12

B.8. ETHICS, POLICIES, & LAW ............................................................................................................. 13

B.9. ACCEPTANCE PERIOD ...................................................................................................................... 13

B.10. RESPONSIVENESS ......................................................................................................................... 13

B.11. MOST FAVORABLE TERMS ....................................................................................................... 14

B.12. CONTRACT AND GENERAL TERMS & CONDITIONS ................................................... 14

B.13. COSTS TO PROPOSE .................................................................................................................... 14

B.14. NO OBLIGATION TO CONTRACT .......................................................................................... 14

B.15. REJECTION OF PROPOSALS ..................................................................................................... 14

Section C. PROPOSAL CONTENTS .......................................................................................................... 15

RFQ No. 2026-25

Rev. 06/26

Page 2 of 22

C.1. PROPOSAL OVERVIEW .................................................................................................................... 15

C.2. LETTER OF SUBMITTAL ................................................................................................................... 15

C.3. PRICE QUOTATION............................................................................................................................ 15

C.4. LETTER OF ASSURANCE .................................................................................................................. 15

Section D. EVALUATION AND AWARD................................................................................................ 16

D.1. EVALUATION PROCEDURE ............................................................................................................ 16

D.2. NOTIFICATION TO BIDDERS......................................................................................................... 16

D.3. DEBRIEFING OF UNSUCCESSFUL BIDDERS ........................................................................... 16

D.4. PROTEST PROCEDURE ..................................................................................................................... 17

Section E. RFQ EXHIBITS............................................................................................................................. 19

RFQ No. 2026-25

Rev. 06/26

Page 3 of 22

Section A. INTRODUCTION

A.1. DEFINITIONS

Definitions for the purposes of this RFQ include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the

entity issuing this RFQ.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion

and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that

is evaluated and is identified and announced by OSPI as providing the best value to the

Agency, and is the intended recipient of a contract. Upon execution of a Contract, the ASB is

referred to as the successful Bidder or the Contractor.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFQ.

Bidder – Individual organization, public or private agency submitting a proposal in order to

attain a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and

Vendor are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open

opportunity to Bidders or Consultants culminating in a selection based on predetermined

criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid

submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal in order

to attain a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant,

and Vendor are interchangeable.

Contractor – Individual or company whose proposal has been accepted by OSPI.

Dealer – Individual or company whose proposal to provide Multipurpose Passenger Vehicles

(MPV) and/or Vans has been accepted by OSPI.

Debriefing – A short meeting an unsuccessful Bidder may request following the announcement

of the Apparent Successful Bidder for the purpose of receiving information regarding the review

and evaluation of that Bidder’s Response.

RFQ No. 2026-25

Rev. 06/26

Page 4 of 22

Fiscal Year – In Washington State, a 12-month period extending from July 1 of one calendar

year to June 30 of the next calendar year.

Proposal – A formal offer submitted in response to this RFQ.

Proprietary Information – Information such as patents, technological information, or other

related information that the Bidder or Consultant does not want released or shared with the

public.

Protest – A process that may be followed by a Bidder after the announcement of the Apparent

Successful Bidder to alert OSPI to certain types of alleged errors in the evaluation of the

Solicitation.

Request for Proposals (RFQ) – Formal procurement document in which goods/services needed

are identified, and Consultants are invited to provide their quotations to provide the

goods/services.

Responsible Bidder – An individual, organization, public or private agency, or other entity that

has demonstrated the capability to meet all the requirements of the Solicitation and meets the

elements of responsibility. (See RCW 39.26.160 (2))

Responsive Bidder – An individual, organization, public or private agency, or other entity who

has submitted a Bid that fully conforms in all material respects to the Solicitation and all its

requirements, in both form and substance.

Revised Code of Washington (RCW) – The compilation of all permanent laws now in force in

Washington state.

RFQ Coordinator – An individual or designee who is employed by OSPI and who is responsible

for conducting this Solicitation.

Solicitation – A formal process providing an equal and open opportunity for Bidders

culminating in a selection based upon predetermined criteria.

Subcontractor – An individual or other entity contracted by a Consultant to perform part of the

services or to provide goods under the Contract resulting from this Solicitation. Subcontractors,

if allowed, are subject to the advance approval of OSPI.

Vendor – Individual organization, public or private agency submitting a proposal in order to

attain a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant,

Dealer, and Vendor are interchangeable.

RFQ No. 2026-25

Rev. 06/26

Page 5 of 22

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Multi-purpose Passenger Vehicle & Van Quotations

Description

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