Mt. Washington State Park Soil & Groundwater Sampling

STATE OF NEW HAMPSHIRE
Department of Natural and Cultural Resources
REQUEST FOR BIDS
Soil & Groundwater Sampling
Mount Washington State Park - Summit Environmental Assessment
4/22/2026
Project # CAP2610
Section 1 - Invitation to Bid
A. Invitation to Bid
The New Hampshire Department of Natural and Cultural Resources (DNCR), Division of Parks and
Recreation, invites qualified environmental contractors to submit sealed bids for soil and groundwater
contamination sampling at Mount Washington State Park. This project supports the Mount Washington
Master Plan requirement for an independent third-party environmental assessment, including soil and
groundwater investigations. The selected contractor will prepare all required sampling plans, conduct
field sampling, install temporary groundwater wells, perform laboratory analyses, and complete all
associated reporting as outlined in the Scope of Work.
DNCR seeks experienced firms able to meet all applicable regulatory standards, including NHDES Env-Or
600/610, PFAS soil requirements, and EPA Region 1 QAPP and QA/R-5 standards. Bidders must meet the
minimum qualifications specified in this RFB and provide all required submission materials for
consideration.
Sealed bids will be evaluated and awarded to the lowest responsible and responsive bidder meeting all
minimum qualifications. DNCR reserves the right to amend or clarify the schedule, conduct a pre-bid
conference, and issue addenda as necessary
See Section 4 - Project Specifications for a detailed description of services and requirements of this
Request for Bids.
Read the entire Request for Bids prior to filling it out. Complete the "Vendor Contact Information" section;
complete the pricing information in the "Offer" section (Detailed information on how to fill out the pricing
information can be found in the "Offer" section); initial and date each page of the Request for Bid; and
finally, fill out, sign, and notarize the Bid.
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B. Bid Contact
Name: Albi Fioravante
State of New Hampshire, Department of Natural and Cultural Resources
Division of Parks and Recreation
172 Pembroke Road, Concord, NH 03301
Telephone: 603-724-4948
Email: albdios.v.fioravantedncr.nh.gov
C. Site Visitation
Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the
intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to
make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to
accomplish a successful and complete project.
D. Contract Award
The award shall be made to the Vendor meeting the criteria established in this Request for Bids and
providing the lowest cost in total. The State reserves the right to reject any or all bids or any part thereof
and add/delete items/locations to the contract. All awards shall be in the form of a State of New
Hampshire Contract.
The successful Vendor shall not be allowed to require any other type of order, nor shall the successful
Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire
personnel.
Section 2 - Instructions to Bidders
A. Bid Submittal
All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and
shall be received on or before the date and time specified below.
All bid submissions will be received by the Owner until 2:00 P.M. prevailing time on Friday, May 15, 2026.
Submissions received after the date and time specified shall be marked as "Late" and shall not be
considered in the evaluation process.
Interested parties may submit a bid to the State of New Hampshire, Department of Natural and Cultural
Resources by email to the Bid Contact indicated above. All bids shall be clearly marked with bid/project
number and date due.
All offers shall remain valid for a period of one hundred eighty (180) days from the bid submission date.
A vendor's disclosure or distribution of bids other than to the Department of Natural and Cultural
Resources may be grounds for disqualification.
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B. Bid Prices
Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include
delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit
card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time.
Any and all charges shall be built into the bid price at the time of the bid. Unless otherwise specified,
prices shall be F.O.B. DESTINATION, (included in the bid price), which means delivered to a state agency's
receiving dock or other designated point as specified in this contract or subsequent purchase orders
without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory
time for unloading during receiving hours.
Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price
in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor."
Price decreases shall become effective immediately as they become effective to the general trade or the
Vendor's best/preferred customer.
C. Addenda
In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled bid
submission date, the Department of Natural and Cultural Resources shall post on our website any
Addenda. Before submitting a bid and periodically prior to the bid submission date, Vendors are required
to check the site for any addenda or other materials that may have been issued affecting the bid. The
web site address is: https://www.nhstateparks.org/about-nh-parks/park-proposals-rfps.
D. Timeline
The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise,
consider the dates below as a "no later than" date.
* RFB Posted: April 22, 2026
* Vendor Questions Due: May 13, 2026
* Bid Closing Date: May 15, 2026
* Bid Evaluation: May 15-20, 2026
* Notice of Intent to Award: May 20, 2026
* Contract Finalization & NTP Issued: June 1, 2026
* Final QAPP Due (30 days after NTP): June 30, 2026
* Fieldwork Window: June 1-July 31, 2026
* Field Completion Memo (10 days after fieldwork): Aug. 10, 2026
* Lab Data & Validation Complete: August 20, 2026
* Draft Report: September 16, 2026
* Final Report + EDDs October 15, 2026
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E. Terms of Submission
All material received in response to this bid shall become the property of the State and shall not be
returned to the Vendor. Regardless of the Vendor(s) selected, the State reserves the right to use any
information presented in a bid response. The content of each Vendor's bid shall become public knowledge
once a contract(s) has been awarded.
A responding bid that has been signed by a Vendors representative shall constitute the Vendors
acceptance of all State of New Hampshire terms and conditions and shall legally obligate the Vendor to
these terms and conditions.
A signed response further signifies that from the time the bid is published (bid solicitation date and time)
until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense
reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public
employee, constitutional official, or family member of any such official or employee who shall select,
evaluate, or award the Request for Bid.
Furthermore, a signed response signifies that any terms and/or conditions that may be or have been
submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any
awarded purchase order, even if said terms and/or conditions contain language to the contrary.
The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The
successful Vendor and the State, following notification, shall promptly execute this contract form, which
is to be completed by incorporating the service requirements and price conditions established by the
vendor's offer.
Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.
Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided
with this bid invitation and in the State's format.
F. Liability
The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work
performed prior to contract issuance.
G. Notification and Award of Contract(s)
Bid results shall not be given by telephone. The names of the vendors submitting bids and pricing shall
be made public. Other specific response information shall not be given out. Bid results shall be made
public after final approval of the contract(s).
H. Public Disclosure of Bid or Proposal Submissions
Generally, the contents of any bid (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and vendor presentations) become public information upon completion
of final contract or purchase order negotiations with the selected vendor. Certain information concerning
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bids, including but not limited to pricing or scoring, is generally available to the public even before this
time, in accordance with the provisions of RSA 21-G:37.
To the extent consistent with applicable state and federal laws and regulations, as determined by the
State, including, but not limited to, RSA Chapter 91-A (the "Right-to-Know" Law), the State shall, after final
negotiations with the selected vendor are complete, attempt to maintain confidentiality of portions of a
bid that are clearly and properly marked by bidder as confidential. Any and all information contained in
or connected to a bid that a bidder considers confidential shall be clearly designated in the following
manner:
If the bidder considers any portion of a submission confidential, they shall provide a separate copy of
the full and complete document, fully redacting those portions by blacking them out and shall note on
the applicable page or pages of the document that the redacted portion or portions are "confidential."
Use of any other term or method, such as stating that a document or portion thereof is "proprietary",
"not for public use", or "for client's use only", is not acceptable. In addition to providing an additional
fully redacted copy of the bid submission to the person listed as the point of contact on Page (1) of this
document, the identified information considered to be confidential must be accompanied by a separate
letter stating the rationale for each item designated as confidential. The letter must specifically state why
and under what legal authority each redaction has been made. Submissions which do not conform to
these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying
the rationale for each redaction, by failing to designate redactions in the manner required by these
instructions, or by including redactions which are contrary to these instructions or operative law may be
rejected by the State as not conforming to the requirements of the bid. The State will generally assume
that a bid submitted without an additional redacted copy contains no information which the bidder deems
confidential. Bids which contain no redactions, as well as redacted versions of submissions that have been
accepted by the State, may be released to the public, including by means of posting on State websites.
The State shall have no obligation to maintain the confidentiality of any portion of a bid, or related
material, which is not marked in accordance with the foregoing provisions. It is specifically understood
and agreed that the bidder waives any claim of confidentiality as to any portion of a response to this
Request for Bid that is not marked as indicated above, and that unmarked (or improperly marked)
submissions may be disseminated to any person, without limitation. Marking an entire bid, attachments,
or full sections thereof confidential without taking into consideration the public's right to know shall
neither be accepted nor honored by the State.
Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be
subject to public disclosure REGARDLESS of whether or not marked as confidential.
If a request is made to the State by any person or entity to view or receive copies of any portion of a bid
and if disclosure is not prohibited under RSA 21-G:37 or any other applicable law or regulation, bidders
acknowledge and agree that the State may disclose any and all portions of the bid or related materials
which is not marked as confidential. In the case of bids, or related materials that contain portions marked
confidential, the State shall assess what information it believes is subject to release; notify the bidder that
the request has been made; indicate what, if any, portions of the bid or related material shall not be
released; and notify the bidder of the date it plans to release the materials. The State is not obligated to
comply with a bidder's designation regarding confidentiality. The State shall have no obligation to advise
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a bidder that an individual or entity is attempting to electronically access, or has been referred to,
materials which have been made publicly available on the state's websites.
By submitting a bid, the bidder agrees that unless it obtains and provides to the State, prior to the date
specified in the notice described in the paragraph above, a court order valid and enforceable in the State
of New Hampshire, at its sole expense, enjoining the release of the requested information, the State may
release the information on the date specified in the notice without any liability to the bidder.
Notwithstanding RSA 91-A:4, no information shall be available to the public, or to the members of the
general court or its staff concerning specific responses to this bid invitation from the time this bid is
published until the bid submission date.
Section 3 - Contract Terms and Conditions
A. Standard Contract Terms
The successful vendor(s) will be expected to enter into a contract with the State of New Hampshire. The
terms and conditions set forth in Form P-37 General Provisions are mandatory and will apply to any
contract awarded to the vendor. In addition, engagement specific terms and conditions will be negotiated
with the vendor and included in the final contract. For the convenience of bidders, and reference only,
Form P-37 has been included in Appendix A. Vendors shall not be required to fill in the P-37 Form until
after final bids are received and contract negotiations are complete.
B. Termination
The State of New Hampshire shall have the right to terminate the contract at any time by providing to the
successful Vendor a thirty (30) day written notice.
C. Vendor Certifications
All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New
Hampshire vendors. All Vendors that are corporations, limited liability companies, or other limited liability
business entities (this excludes sole proprietors and general partnerships) shall be duly registered with
the New Hampshire Secretary of State to conduct business in the State of New Hampshire.
* STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor
must have a completed Vendor Application Package on file with the NH Bureau of Purchase and
Property. See the following website for information on obtaining and filing the required forms:
https://DAS.NH.Gov/Purchasing
* NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a
Vendor that is a corporation, limited liability company, or other limited liability business entity
(this excludes sole proprietors and general partnerships) must be registered to conduct business
in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit
the following website to find out more about the requirements for registration with the NH
Secretary of State: http://sos.nh.gov/Corp_Div.aspx
* CONFIDENTIALITY & CRIMINAL RECORD: If applicable, any employee or approved subcontractor
of the Vendor who will be accessing or working with records of the State of New Hampshire shall
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be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal
Record Authorization Form. These forms shall be returned to the designated State agency prior
to commencing work.
* CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to
submit proof of comprehensive general liability insurance coverage prior to performing any
service for the State. The coverage shall insure against all claims of bodily injury, death, or
property damage in amounts not less than $1,000,000 per occurrence and $2,000,000 aggregate.
Coverage shall also include State of New Hampshire workers' compensation insurance to the
extent required by RSA Chapter 281-A.
D. Audits and Accounting
The successful Vendor shall allow representatives of the State of New Hampshire to have complete access
to all records for the purpose of determining compliance with the terms and conditions of this bid
invitation and in determining the award and for monitoring any resulting contract.
At intervals during the contract term, and prior to the termination of the contract, the successful Vendor
may be required to provide a complete and accurate accounting of all products and quantities ordered by
each agency and institution and by political sub-divisions and authorized non-profit organizations.
E. Establishment of Accounts
Each State of New Hampshire agency shall have its own individual account number. There may also be
instances where divisions or bureaus within an agency will need their own individual customer account
numbers. Should any State of New Hampshire agency place an order under the contract, the successful
Vendor agrees to establish an account within three business days from the date the order was placed.
However, there shall be no delay in any shipment, the agency shall receive the items ordered in
accordance with the delivery time required under the "Delivery Time" section of this bid invitation, as if
an account already exists for the agency.
F. Invoicing
Invoices shall be submitted on a monthly basis to the requesting agency. Payment shall be made within
thirty (30) days after receipt of invoice and acceptance to the State's satisfaction.
G. Attachments
The following attachments are an integral part of this bid invitation:
* Sample P-37 Contract Form
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Section 4 - Project Specifications
A. Scope of Services:
The Contractor shall perform comprehensive soil and groundwater contamination sampling at Mount
Washington State Park. This work supports the Master Plan requirement for an independent third-party
environmental assessment. Services include development of a detailed Sampling & Analysis Plan (SAP), a
full EPA Region 1-compliant QAPP, and all field and laboratory tasks. Field activities shall include soil
borings, collection of discrete and composite soil samples, installation and development of temporary
groundwater wells, and collection of groundwater samples following Env-Or 610.02. Analytical work shall
encompass VOCs, SVOCs, PAHs, TPH, metals, and PFAS (EPA 1633). The Contractor shall also perform full
data validation, prepare a Data Usability Summary Report (DUSR), and provide Draft and Final reports
including figures, tables, boring logs, well construction details, laboratory reports, and electronic data
deliverables (EDD).
* Contractor shall comply with NHDES EnvOr 600, EnvOr 610, PFAS soil standards, EPA Region 1
QAPP requirements, EPA QA/R5, and all other referenced environmental regulations.
* Prepare a Sampling & Analysis Plan (SAP) and full QAPP.
* Conduct soil sampling near building perimeters, tank areas, infrastructure, historic-use zones,
and areas of suspected contamination.
* Install temporary groundwater wells, develop and purge according to EnvOr 610.02.
* Perform analysis for VOCs, SVOCs, PAHs, TPH, Metals, PFAS.
* Perform data validation, prepare DUSR, and submit Draft and Final Reports.
Web Content Accessibility. Any reports submitted for public viewing on any NH State webpage must
comply with the World Wide Web Consortium's Web Content Accessibility Guidelines (WCAG) 2.1 AA
requirements.
B. General Requirements
All services performed under this Contract(s) shall be performed between the hours of 7:00 A.M. and 4:30
P.M., Monday through Friday, unless other arrangements are made in advance with the State. Any
deviations in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day
advance knowledge of said work schedules to provide security and access to respective work areas. No
premium charges shall be paid for any off-hour work.
The Vendor shall not commence work until a conference is held with the agency, at which representatives
of the Vendor and the State are present. The conference shall be arranged by the requesting agency
(State).
The State shall require correction of defective work or damages to any part of a building or its
appurtenances when caused by the Vendor's employees, equipment, or supplies. The Vendor shall
replace in satisfactory condition all defective work and damages rendered thereby or any other damages
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incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may
withhold any amount necessary to correct all defective work or damages from payments to the Vendor.
The work staff shall consist of qualified persons completely familiar with the products and equipment they
shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as
deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued
employment on the work is deemed contrary to the public interest or inconsistent with the best interest
of security and the State.
The Vendor or their personnel shall not represent themselves as employees or agents of the State. While
on State property, employees shall be subject to the control of the State, but under no circumstances shall
such persons be deemed to be employees of the State.
All personnel shall observe all regulations or special restrictions in effect at the State Agency. The
Vendor's personnel shall be allowed only in areas where services are being performed. The use of State
telephones is prohibited.
If sub-contractors are to be utilized, the Vendor shall provide information regarding the proposed sub-
contractors including the name of the company, their address, contact person, and three references for
clients they are currently servicing. Approval by the State must be received prior to a sub-contractor
starting any work.
C. Obligations and Liability of the Vendor
The successful Vendor shall perform all the work and furnish all the materials, tools, equipment, and safety
devices necessary to perform in the manner and within the time hereinafter specified. Vendor shall
complete the entire work to the satisfaction of the State and in accordance with the specifications herein
mentioned, at the price herein agreed upon and fixed therefore. All the work, labor, and equipment to
be done and furnished under this contract(s), shall be done and furnished strictly pursuant to, and in
conformity with the specifications described herein, and the directions of the State representatives as
given from time to time during the progress of the work, under the terms of this contract(s) and also in
accordance with any contract drawings.
The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of
Services included herein; for the protection of said work; and for preventing injuries to persons and
damage to property and utilities on or about said work. The Vendor shall in no way be relieved of such
responsibility by any authority of the State to give permission or issue orders relating to any part of the
work, by any such permission given or orders issued, or by any failure of the State to give such permission
or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the
amount, quality, or character of the work required, or because the nature or characteristics of the work
location is different from what the Vendor estimated or expected, or due to delays or other complications
caused by the weather, elements, or other natural causes.
Section 5 - Bid Form
A. Vendor Contact Information
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Please provide contact information below for a person knowledgeable of and who can answer questions
regarding this bid response.
Contact Person Telephone Number Toll Free Telephone Number
Fax Number Email Address Company Website
Vendor Company Name Vendor Address
B. Offer / Bid Form
Vendor hereby offers to provide the services to the State of New Hampshire as specified at the prices
quoted below, in complete accordance with general and detailed specifications included herewith.
Planning & QAPP
Lump Sum: $____________
Field Services:
Mobilization/Demobilization: $____________
Soil Borings: ____ @ $________ each
Soil Samples: ____ @ $________ each
Monitoring Well Installations: ____ @ $________ each
Groundwater Samples: ____ @ $________ each
Laboratory Analyses:
VOCs (8260): ____ @ $_______
SVOCs (8270): ____ @ $_______
TPH: ____ @ $_______
Metals: ____ @ $_______
PFAS (1633): ____ @ $_______
QA/QC & Validation:
DUSR + Validation: $__________
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