Mt. Solo Boiler Burner Replacement Addendum 2

PROJECT MANUAL
for
Longview School District
Mt Solo Middle School Boiler Repair
Bid Set
April 27, 2026
Project No. 2602.7

ADVERTISEMENT FOR BIDS
Bids will be accepted for the following project:
PROJECT NO.: 2602.7
TITLE: Mt Solo Middle School Boiler Repair
AGENCY: Longview School District No. 122
ESTIMATED BASE BID COST RANGE: $35,000 - $40,000
ABBREVIATED PROJECT DESCRIPTION: Replacement of one boiler burner
SUBMITTAL TIME/DATE/LOCATION: Prior to 2:00 P.M., Thursday, June 4, 2026
Bids will be accepted @
Longview School District MOTF Office
2080 38th Avenue
Longview, WA 98632
BY: Longview School District No. 122
PRE-BID WALK-THROUGH:
11:00 A.M. Wednesday, May 20, 2026, Mt Solo Middle School, 5300 Mt Solo Rd, Longview, WA
98632.
Attendance at the Pre-Bid Walk-through is Mandatory for bidders.
The School District will make the plans available for contractors to view online without charge at:
https://www.longviewschools.com/departments/business-services/bids-proposals
Please direct questions regarding this project to the office of the project representative, David Brittell at
Brittell Architecture, Inc., 3660 Cedarbrook Drive, Longview, WA 98632; telephone: (360) 636-5074,
email: david@brittellarch.com.
No contractor may withdraw his bid after the hour and date set for the submittal thereof, or thereafter,
before award of the Contract, unless award is delayed for a period exceeding thirty (30) days from the
proposal submittal date.
The Owner reserves the right to accept or reject any or all proposals and to waive informalities.
"Pursuant to Board of Directors Policy 6220, "Bid or Request for Proposal Requirements," and
RCW 39.80.040, the District encourages minority, women, and veteran-owned businesses to
respond to this bid request."

Longview School District
INSTRUCTIONS TO BIDDERS
1.01 DEFINITIONS
A. All definitions set forth in the General Conditions of the Contract for Construction or in other
Contract Documents are applicable to the Bidding Documents.
B. "Addenda" are written or graphic instruments issued by the Longview School District prior to
the execution of the Contract which modify or interpret the Bidding Documents by additions,
deletions, clarifications or corrections. The contents of Addenda are issued in no particular order
and therefore should be carefully and completely reviewed. Addenda relating to administrative
matters, such as, for example, the date or time of meetings or Bid receipt, may be issued in
writing by fax, mail or other delivery.
c.
An "Alternate Bid" (or "Alternate") is an amount stated in the Bid to be added to or deducted
from the amount of the Base Bid if the corresponding change in the Work, as described in the
Bidding Documents, is accepted.
D. "Award" means the formal decision by the Longview School District notifying a Bidder with the
lowest Responsive Bid of the Longview School District's acceptance of the Bid and intent to enter
into a contract with the Bidder.
E. The "Award Requirements" include the following statutory requirements as a condition
precedent to Award. The lowest Responsive Bidder shall:
(1) have a certificate of registration in compliance with RCW 18.27;
(2) have a current state unified business identifier number;
(3) if applicable, have industrial insurance coverage for the Bidder's employees working in
Washington as required in Title 51 RCW;
(4) have an employment security department number as required in Title 50 RCW;
(5) have a state excise tax registration number as required in Title 82 RCW;
(6) not be disqualified from bidding on any public works contract under RCW 39.06.010
(unregistered or unlicensed contractors) or RCW 39.12.065(3) (prevailing wage violations);
and
(7) If bidding on a public works project subject to the apprenticeship utilization requirements
in RCW 39.04.320, not have been found out of compliance by the Washington state
apprenticeship and training council for working apprentices out of ratio, without appropriate
supervision, or outside their approved work processes as outlined in their standards of
apprenticeship under RCW 49.04 for the one-year period immediately preceding the date of
the Bid solicitation.
F. The "Base Bid" is the sum stated in the Bid for which the Bidder offers to perform the Work
described in the Bidding Documents as the base to which work may be added or from which work
may be deleted for sums stated in Alternate Bids.
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G. A "Bid" is a complete and properly signed proposal to do the Work or designated portion thereof,
submitted in accordance with the Bidding Documents, for the sums therein stipulated and
supported by any data called for by the Bidding Documents.
H. A "Bidder" is a person or entity who submits a Bid for a prime contract with the Longview
School District for the Work described in the proposed Contract Documents.
I. The "Bidding Documents" include the Advertisement or Invitation to Bid, Instructions to
Bidders, the Bid form, any other sample bidding and contract forms, the Bid Bond, and the
proposed Contract Documents, including any Addenda issued prior to receipt of Bids.
J. The "Contract Documents" proposed for the Work consist of the Agreement Between Owner
and Contractor, the General Conditions of the Contract (as well as any Supplemental, Special or
other Conditions included in the Project Manual), the Drawings, the Specifications, and all
Addenda issued prior to, and all modifications issued after, execution of the Contract.
K. To be considered "Responsible" or meet "Responsibility" requirements, a Bidder must meet the
following supplemental criteria applicable to this Project to the satisfaction of the Longview
School District:
(1) The ability, capacity, and skill to perform the Contract;
(2) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder;
(3) Whether the Bidder can perform the Contract within the time specified;
(4) The previous and existing compliance by the Bidder with laws relating to the Contract;
(5) The quality of performance of previous contracts, including demonstration of successful
completion of similar projects in the last three (3) years;
(6) The designated Project Manager shall have a minimum of three (3) years of successful
experience in project management and scheduling of projects of similar scope and
complexity;
(7) The designated Superintendent shall have a minimum of five (5) years of successful
supervision of projects of similar scope and complexity;
(8) Any other qualifications required by the Contract Documents or Bidding Documents; and
(9) Such other information as may be secured having a bearing on the decision to award the
contract.
L. A "Sub-bidder" is a person or entity who submits a bid to a Bidder for materials, equipment or
labor for a portion of the Work.
M. A "Unit Price" is an amount stated in the Bid as a price per unit of measurement for materials,
equipment or services as described in the Bidding Documents or in the proposed Contract
Documents. The Longview School District reserves the right to reject at any time, without
impairing the balance of the proposal, any or all such predetermined unit prices.
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1.2 BIDDER'S REPRESENTATIONS
By making its Bid, each Bidder represents that:
A. BIDDING DOCUMENTS. The Bidder has read and understands the Bidding Documents, and its
Bid is made in accordance with them.
B. POSSIBLE SELF-PERFORMED WORK REQUIREMENT. The Bidder will perform with its
own forces at least that percentage (if any) of the Work required by the Bidding Documents or the
Contract Documents.
C. PRE-BID MEETING. The Bidder has attended the pre-bid meeting(s) required by the Bidding
Documents. The Project site is available for inspection for prospective bidders at a mandatory
pre-bid site meeting and walk-through, as indicated in the Advertisement for Bids, and existing
conditions should be examined. NOTE: THE INDIVIDUAL REPRESENTING THE GENERAL
CONTRACTOR AT THE MANDATORY PRE-BID MEETING SHALL BE A DULY
AUTHORIZED REPRESENTATIVE OF THE COMPANY, EMPLOYED BY OR UNDER
DIRECT CONTRACT WITH THE BIDDER, AND AUTHORIZED TO ACT ON BEHALF OF
THE COMPANY FOR PURPOSES OF BIDDING THE WORK.
D. BASIS. Its Bid is based upon the materials, systems, services, and equipment required by the
Bidding Documents, without exception.
E. EXAMINATION. The Bidder has carefully examined and understands the Bidding Documents,
the Contract Documents (including, without limitation, any liquidated damages and insurance
provisions), and the Project site, including any existing buildings, it has familiarized itself with the
local conditions under which the Work is to be performed and has correlated its observations with
the requirements of the proposed Contract Documents and it has satisfied itself as to the nature,
location, character, quality and quantity of the Work, the labor, materials, equipment, goods,
supplies, work, services and other items to be furnished, and all other requirements of the Contract
Documents. The Bidder has also satisfied itself as to the conditions and other matters that may be
encountered at the Project site or affect performance of the Work or the cost or difficulty thereof,
including but not limited to those conditions and matters affecting: transportation, access,
disposal, handling and storage of materials, equipment and other items; availability and quality of
labor, water, electric power and utilities; availability and condition of roads; climatic conditions
and seasons; physical conditions at the Project site and the surrounding locality; topography and
ground surface conditions; and equipment and facilities needed preliminary to and at all times
during the performance of the Work. The failure of the Bidder fully to acquaint itself with any
applicable condition or matter shall not in any way relieve the Bidder from the responsibility for
performing the Work in accordance with, and for the Contract Sum and within the Contract Time
provided for in, the Contract Documents.
F. PROJECT MANUAL. The Bidder has checked its copies of the Project Manual with the Table of
Contents bound therein to ensure the Project Manual is complete.
G. SEPARATE WORK. The Bidder has examined and coordinated all Drawings, Contract
Documents, and Specifications for any other contracts to be awarded separately from, but in
connection with, the Work being bid upon, so that the Bidder is fully informed as to conditions
affecting the Work under the contract being bid upon.
H. LICENSE REQUIREMENTS. Bidders and their proposed Subcontractors shall be registered and
shall hold such licenses as may be required by the laws of Washington, including RCW 18.27, for
the performance of the Work specified in the Contract Documents.
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I. NO EXCEPTIONS. Bids must be based upon the materials, systems and equipment described
and required by the Bidding Documents, without exception.
1.3 BIDDING DOCUMENTS
A. COPIES
1. The School district will make the plans available for contractors to view online without charge at:
https://www.longviewschools.com/departments/business-services/bids-proposals
2. Sub-bidders. Bidding Documents will not be issued directly to Sub-bidders or others unless
specifically offered in the Advertisement or Invitation to Bid.
3. Complete sets. Bidders shall use complete sets of Bidding Documents in preparing Bids and
are solely responsible for utilizing established plan holder identification processes to obtain
updated bid information; the Longview School District does not assume any responsibility for
errors or misinterpretations resulting from the use of incomplete and/or superseded sets of
Bidding Documents. Printed copies of plans take precedence over any on- line images.
4. Conditions. The Longview School District makes copies of the Bidding Documents available
on the above terms only for the purpose of obtaining Bids on the Work and do not confer a license
or grant permission for any other use.
5. Legible Documents. To the extent any drawings, specifications, or other Bidding documents
are not legible, it is the Bidder's responsibility to notify the Longview School District and to
obtain legible documents from the plan center.
B. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS
1. Format. The Contract Documents may be divided into parts, divisions, and sections for
convenient organization and reference. Generally, there has been no attempt to divide the
Specification sections into Work performed by the various building trades, any Work by
separate contractors, or any Work required for separate facilities in or phases of the Project.
2. Notify Owner. Bidders and Sub-bidders shall promptly notify the Longview School District
in writing of any ambiguity, inconsistency, or error that they may discover upon examination
of the Bidding Documents or of the site and local conditions. All Bidders and Sub-bidders
shall thoroughly familiarize themselves with specified products and installation procedures
and submit to the Longview School District any objections (in writing) no later than seven (7)
calendar days prior to the Bid Date. The submittal of the Bid constitutes acceptance of
products and procedures specified as sufficient, adequate, and satisfactory for completion of
the Contract.
3. Written request. Bidders and Sub-bidders requiring clarification or interpretation of the
Bidding Documents shall make a written request which shall reach the Owner at least
seven (7) calendar days prior to the date for receipt of Bids.
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4. Addenda. Any interpretation, correction or change of the Bidding Documents will be made
by written Addendum. Interpretations, corrections or changes of the Bidding Documents
made in any other manner will not be binding, and Bidders shall not rely upon such
interpretations, corrections and changes.
5. Singular references. Reference in the singular to an article, device, or piece of
equipment shall include as many of such articles, devices, or pieces as are indicated in the
Contract Documents or as are required to complete the installation.
6. Utilities and runs. The Bidder should assume that the exact locations of any underground or
hidden utilities, underground fuel tanks, and any plumbing and electrical runs may be
somewhat different from any location indicated in the surveys or Contract Documents.
7. Division of Contract Documents. The Contract Documents may be divided into parts,
divisions, and sections for convenient organization and reference. Generally, there has been
no attempt to divide the Specification sections into Work performed by the various building
trades, any Work by separate contractors, or any Work required for separate facilities in of
phases of the Project.
C. SUBSTITUTIONS
1. Standard. The materials, products, procedures and equipment described in the Bidding
Documents establish a standard of required function, dimension, appearance, and quality that
must be met by any proposed substitution.
2. Substitution procedure. No substitution will be considered prior to receipt of Bids unless
the Owner receives a written request for approval on the Longview School District's
Substitution Request form for the Project, with all data requested on the form completed, at
least seven (7) days prior to the date for receipt of Bids. Each such request shall be submitted
with a Request for Substitution form identical to or equivalent in content to the form found in
the Project Manual, and shall include the name of the material or equipment proposed to be
replaced and a complete description of the proposed substitute, including drawings, cuts,
performance and test data, warranty information, and any other information necessary for an
evaluation. A statement setting forth any changes in other materials, equipment or other
Work that incorporation of the substitute would require shall be included. The proposer has
the burden to prove the merit of the proposed substitute; by proposing the substitution, the
Bidder represents that it has personally investigated the proposed material or product and
determined that it is equal or better in all respects to that specified, that the same or better
warranty will be provided for the substitution, that complete cost data, including all direct and
indirect costs of any kind, has been presented, that the Contract Time will not be increased,
and that it will coordinate the installation of the substitute if accepted and make all associated
changes in the Work. The Owner's decision to approve or disapprove a proposed substitution
shall be final. Written requests for approval shall constitute a guarantee by the Bidder that the
articles or materials are in all respects, including warranty and installation, equal or superior to
those specified, unless otherwise noted. To the extent the proposed substitution will require
additional services by the Owner or its consultants after Bid award, the Bidder, if successful,
will be required to pay the Owner or its consultants for these services at their customary
hourly rates.
3. Addendum. If the Owner approves a proposed substitution prior to receipt of Bids, the
approval will be set forth in a written Addendum. Bidders shall not rely upon approvals
made in any other manner. Substitution request forms returned by the Owner are a
courtesy only, and Bidders/Sub-bidders shall rely solely on substitution approvals listed in an
Addenda.
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4. Post-Bid substitutions. After the Contract has been executed, the Longview School District
may consider a written request for the substitution of material or products in place of those
specified in the Contract Documents only under exceptional circumstances as specified
therein.
D. ADDENDA
1. Written. All Addenda will be written. They will be mailed, emailed, faxed, delivered, and/or
posted electronically with notice to those the Owner knows to have received a complete set
of Bidding Documents.
2. Copies. Copies of Addenda will be made available for inspection wherever Bidding
Documents are on file for that purpose.
3. Verification and acknowledgment of receipt. Prior to bidding, each Bidder shall ascertain
that it has received all Addenda issued. Each Bidder shall acknowledge its receipt of all
Addenda in its Bid.
1.4 BIDDING PROCEDURE
A. FORM AND STYLE OF BIDS
1. Form. Bids (including any required attachments) shall be submitted on forms identical to the
form included with the Bidding Documents. No oral, email, or telephonic responses or
modifications will be considered to be Bids.
2. Entries on the Bid form. All blanks on the Bid form shall be filled in by typewriter or
manually in ink.
3. Words and figures. Where so indicated by the makeup of the Bid form, sums shall be
expressed in both words and figures; in case of discrepancy between the two, the amount
written in figures shall govern and the words shall be used to determine any ambiguities in
the figures. Portions of the Bid form may require the addition of component bids to a total or
the identification of component amounts within a total. In case of discrepancy between
component amounts listed and their sum(s), the component amounts listed shall govern.
4. Initial changes. Any interlineation, alteration or erasure must be initialed by an authorized
representative of the Bidder.
5. Alternates and Unit Prices. All requested Alternates and unit prices should be bid. The
Longview School District reserves the right, but is not obligated, to reject any Bid on which
all requested Alternates or unit prices are not bid. If no change in the Base Bid is required for
an Alternate, enter "No Change." If there is no entry, it will be presumed that the Bidder has
made no offer to accomplish this Alternate. If it is not otherwise clear from the Bid or nature
of the Alternate, it will be presumed that the amount listed for an Alternate is an add rather
than a deduct.
6. No conditions. The Bidder shall make no conditions or stipulations on the Bid form nor
qualify its Bid in any other manner.
7. Identity of Bidder. The Bidder shall include in the specified location on the Bid form the
legal name of the Bidder and, if requested, a description of the Bidder as a sole proprietor, a
partnership, a joint venture, a corporation (including the state of incorporation), or another
described form of legal entity. The Bid shall be signed by the person or persons legally
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