MSHDA Contractor RFP

City of Adrian – Request for Bid Proposals

General Contractor for MSHDA Home Repair Program Grant Projects

Bid proposals will be received by the City of Adrian for a General Contractor to oversee projects determined necessary by the Building Inspector for up to 30 properties appearing on the City's list of approved homes through MSHDA.

Copies of the Contract, and bond and insurance requirements can be found at http://adriancity.com/reference-desk/bids/

All bids must be submitted in writing and must include an original signature by an authorized officer of the firm.
Electronic bids (email, phone, fax, etc.) will NOT be accepted.

All bids must clearly state on the outside of the sealed envelope:
“General Contractor – MSHDA Home Repair Grant Program.”

The bidder agrees that if the City accepts the proposal, the bidder will, within 10 consecutive calendar days after receiving notice of acceptance, enter into a contract with the City, the homeowner, and MSHDA.

CONTRACTOR REQUIREMENTS

The bid proposal shall include the following:

✔ Licensing & Location

• Contractor must be licensed, residing in, and have their principal place of business located in Lenawee County, Michigan.

✔ Materials & Standards

• Contractor will provide all materials, equipment, and labor required to perform all work described in the bid specifications.

• All materials and workmanship must comply with:

o Construction Rehabilitation Standard Book

o International Property Maintenance Code

o Michigan Energy Code

• All materials must be new.

✔ Permits & Codes

• Contractor must obtain all required work permits and schedule all inspections.

• All work must conform to local codes and ordinances, whether or not specifically stated.

✔ Insurance Requirements

• Provide evidence of Comprehensive Public Liability Insurance:

o $300,000 for bodily injury (including death)

o $100,000 for property damage

• Provide evidence of Workers’ Compensation Insurance where applicable.

• Sole Proprietors must provide a Statement of Sole Proprietorship.

INQUIRIES

All homes on the approved list have been inspected and documented.

Inquiries should be directed to:

Lisa Hewitt-Cruz
Community Development Director
City of Adrian
135 East Maumee Street
Adrian, MI 49221
Email: Lhcruz@adrianmi.gov
Phone: 517-264-4893

INSTRUCTIONS TO BIDDERS

1. Signatures

o Proposals must be signed by an authorized owner or officer.

o Partnerships: signed by one partner with the partnership name.

o Corporations: signed with corporate name and title of authorized signer.

o Improper or unsigned documents may be rejected.

2. Deadline

o Proposals must be received before the specified bid opening date and time.

3. Forms

o Bidders are required to use the official bid proposal form provided by the City or MSHDA.

4. Legibility

o Illegible bids or those with erasures/corrections may be rejected.

5. Submission Address

o Mail or deliver proposals to:
City of Adrian – Purchasing Office
135 East Maumee Street
Adrian, MI 49221

PAYMENTS TO CONTRACTOR

The City of Adrian may disburse contract funds as follows:

• Up to 40% of contract amount may be disbursed if less than 40% of improvements are complete, with proper documentation.

• Up to 70% may be disbursed if at least 70% is complete.

• Up to 95% may be disbursed once all approved improvements are complete and:

o Final inspection by Housing Inspector is completed

o Inspector verifies all work meets specifications

o Inspector provides signed reports to the City of Adrian

Final 5% will be released 7 days after final acceptance of all completed work and submission of:

• All subcontractor lien waivers

• Contractor’s Final Invoice Release of Claims & Warranty

The City of Adrian is authorized to issue draws based on inspection results and work progress.

WORK PERFORMANCE REQUIREMENTS

• Work must begin within 15 days of signing the Proceed to Work Order.

• Contractor must notify the City of Adrian of any issues during construction.

• All change orders exceeding 10% of project cost must be approved by the City first.

• Contractors must bid each numbered item; lump-sum-only bids may be disqualified.

• Contractors working on pre-1978 homes with lead hazards must have appropriate lead-safe training or certification.

• Lead and asbestos abatement contractors must provide copies of required licenses and certificates.

• Uncompleted work due to contractor fault may result in:

o Additional inspection fees

o Withholding twice the cost of incomplete items

• Contractors are responsible for repairing any landscaping damage caused by their work.

• Contractors may be removed from bidding if they fail to respond for 6 months.

• Poor workmanship may result in removal; reinstatement must be requested.

• Final inspection occurs only after submission of the Work Completion Statement.

• Contractors must obtain and schedule required building, electrical, plumbing, and mechanical inspections.

• To prevent unnecessary change orders, the City will require item-by-item bids.

SCOPE OF WORK

• Each property may receive up to $25,000.

• Eligible costs include interior and exterior improvements to meet code requirements, such as:

o Roof repair/replacement

o Concrete/asphalt/masonry repair

o Hazard tree removal

o Electrical, plumbing, HVAC repairs

o Waterproofing & foundation repairs

o Insulation

o Window/door replacement

o Accessibility modifications

o Lead remediation

o Interior finishes and flooring

Excludes: cosmetic-only upgrades, luxury items, or non-standard features.

The scope of work for each property will be determined after the Housing Inspector’s initial inspection. Safety-related work will be prioritized.

A detailed scope will be attached for each property at the time bids are requested.

CONTACT INFO

NAME OF COMPANY

ADDRESS

CITY STATE ZIP

BY TITLE

TELEPHONE DATE

EMAIL