MOSQUITO CONTROL INSECTICIDES

INVITATION TO BID - ANNUAL CONTRACT
SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST
BATON ROUGE PARISH until 11:00 am CST, May 27, 2026 at the location shown below.
TITLE: RETURN BID TO:
PURCHASING DIVISION
A26-1125 MOSQUITO CONTROL INSECTICIDES
Physical Address:
222 St. Louis Street
8th Floor Room 826
FILE NO: 26-001124
Baton Rouge, LA 70802
AD DATES: 05/13/2026 & 05/20/2026
**NOTE: U.S. Postal Regular & Expedited Mail do not deliver
to our physical address; delays may occur due to City
Parish Mailroom processing
SHIP TO ADDRESS: Contact Regarding Inquiries:
Purchasing Analyst: Elizabeth Miller
VARIOUS LOCATIONS Telephone Number: 225-389-3259 x 3283
Email: ermiller@brla.gov
VENDOR NAME MAILING ADDRESS
REMIT TO ADDRESS CITY, STATE, ZIP
TELEPHONE NO. E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE (Required) PRINTED NAME
TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less than 30
days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an
award consideration.
Bidders should acknowledge all addenda and the date received.
The Bidder acknowledges receipt of the following issued ADDENDA
No. Date: No. Date: No. Date: No. Date:
No. Date: No. Date: No. Date: No. Date:
F.O.B.: DESTINATION - PAYMENT TERMS: NET 30
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to bidders,
terms and specifications applicable to, and made a part of this solicitation. By submission of this document,
proposer further certifies that the prices shown are in full compliance with the conditions, terms and
specifications of this solicitation. Bid must be signed in the designated space above and by person authorized to
sign for bidder.
No alterations, changes or additions are allowed on this solicitation, and no additional information,
clarifications or other documents are to be included unless specifically required by the specification. Any
errors in extensions of prices will be resolved in favor of unit prices submitted.
If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license
and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.
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INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS
Bidders are urged to promptly review the requirements of these specifications, terms and
conditions and submit questions for resolution as early as possible during the bid period.
Questions or concerns must be submitted in writing to the purchasing division during the
bid period. Otherwise, this will be construed as acceptance by the bidders that the intent
of the specifications, terms and conditions are clear and that competitive bids may be
obtained as specified herein. Protests with regard to the specification, terms and
conditions documents will not be considered after bids are opened.
1. Read the entire bid, including all terms and conditions and specifications.
2. The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders should rely
only on advertisements in the local newspaper. Full information may be obtained, or any questions answered,
by contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or
by calling (225) 389-3259. The City will not accept fax proposals or proposals sent via email. All faxed or emailed
proposals shall be rejected.
3. This proposal is to establish firm prices for materials supplies and services for the contract period to be determined.
Delivery shall be made or services provided as needed throughout the contract period, or as required by the
specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon
the needs of the City-Parish. There is no guaranteed minimum quantity.
4. The contract may be renewed at the City-Parish exclusive option for two (2) additional One (1) - year periods. Upon
agreement of both the contractor and City-Parish, the contract may be extended a second, and third year or other
shortened specified time periods. Extension of the contract into subsequent time periods shall be made by letter
on or before the expiration of the contract. The contract can be modified only upon the mutual agreement of both
City Parish and the vendor. There is no minimum guaranteed work under this contract.
5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside
of the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be
accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not
requested may be grounds for rejection of all bids by the bidder.
6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing
Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before the specified bid opening
date and time. Late bids will not be considered under any circumstances. NO FAXED OR EMAIL BIDS WILL BE
ACCEPTED.
7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of
the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any
or all products or services covered by the contract on the open market and to charge the contractor with cost in
excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting
contractor will be considered.
8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or
none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is in
the best interest of the City Parish.
9. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line
bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of
East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose
names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of
substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire
proposal package, including the specifications and copies of any addenda issued shall be submitted to the
Purchasing Division as the bid
10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed
by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.
11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to
be rejected as non-responsive.
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12. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired
or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.
13. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality,
suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from
consideration. If requested, literature and/or specifications must be submitted within seven (7) days.
14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required
by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.
Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,
descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with
the specifications in the solicitation.
15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for
bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or correction
by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by any other
method.
16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government
and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA
70802, upon completion of the order.
17. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for
sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the
EPA and must meet all requirements of Louisiana State Laws. Bidders should submit product
label, material safety data sheet and EPA registry number with bid or within five (5) days of
request from purchasing office. This information will be required on any subsequent deliveries
if there is a change in chemical content or a different product is being supplied. Failure to
submit this data may be cause for the bid to be rejected or the contract canceled.is being supplied.
Failure to submit this data may be cause for the bid to be rejected or the contract canceled.
18. Delivery of items must be made on time to City - Parish final destinations within East Baton
Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires
all products to be new (current) and all work must be performed according to standard practices for the project.
Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship
and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of
the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation
supplied with bid submission. .. Late deliveries or unsatisfactory performance may be cause to cancel the Purchase
Order or contract.
19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according
to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless
otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the
date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be
indicated and/or supporting documentation supplied with bid submission.
20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any
or all bids and waive any informalities.
21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders
to persons who are employed by any agency of the City - Parish Government, or any business of which he
or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions
against conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed.
If any question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing
Division prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification
of bid or cancellation of contract.
22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt
from state and local taxes.
23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty-
four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not relieve
either party of any obligation or liability that may have occurred prior to the effective date of termination.
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24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,
manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this
preference if allowed?
YES NO If this preference is claimed, attach substantiating information to the proposal to show the
basis for the claim.
25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to
periodically inspect and audit all data and records of the Contractor relating to his performance under this
contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any
public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any
individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty
or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or
execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter
10 of this Title, professional, personal, consulting, and social services procurement under the provisions of
Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana Procurement Code under the
provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.
26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies
must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.
27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the
goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to
be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be
included in their bid are nullified; and agrees that this contract shall be construed in accordance with this
solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.
28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general
services administration (GSA) in "Audit Requirements In subpart F of the Office of Management and Budget's
uniform administrative requirements, cost principles, and audit requirements for federal awards" (Formerly OMB
circular a- 133).
a. A list of parties who have been suspended or debarred can be viewed via the internet at
http://www.sam.gov
b. A contract award must not be made to parties listed on the government wide exclusions in the System for
Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains
the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.
29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing "Payment
in Advance" or "C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of
properly executed invoice or delivery, whichever is later.
30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases
by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless
otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures.
In the event there is a difference in unit prices and totals, the unit price shall prevail.
31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will
be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:
https://city.brla.gov/dept/purchase/bidresults.asp
32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or
take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and
against all claims and actions for bodily injury, death or property damages caused by fault of the contractor,
its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault
of the contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as
set forth with respect to any claim or action from bodily injury, death or property damages arising out of the fault
of the City, its officers, its agents, or its employees.
33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the
mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act
of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam
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Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age
Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP)
system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by all
departments and agencies citywide.
Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for
the purpose of doing business with City-Parish and receive notifications of business opportunities. The City-
Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances
as well as applicable federal statutes as directed by grant providers. Vendors must be registered to receive bid
notifications.
New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link
at http://brla.gov/vss. Vendors are encouraged to review the step by step
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning
the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-
Self- Service-Registration-Guide-PDFide.
Additional information regarding how to dobusiness with EBR City-Parish is available at:
https://www.brla.gov/DocumentCenter/View/678.
We also post our scheduled bid results, after the bids have been opened at
http://city.brla.gov/dept/purchase/bids.asp.
Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and
services that you can provide. When agencies request products or services, our buyers pull directly from
these numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the
subclasses are two digit numbers that better describe the commodity or service. For questions regarding
commodity codes, please contact purchasing at (225) 389-3259 Ext 0.
Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment process
requires you to upload a completed W-9 form. Please have the completed form in an electronic format so that you
can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website. We have
created step by step directions on how to properly complete the W-9 Form.
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FEDERAL CLAUSES, IF APPLICABLE.
I. Remedies for Breach
Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall contain
provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract terms,
and shall provide for such remedial actions as appropriate.
II. Termination and Settlement
Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the
manner in which termination shall be effected and the basis for settlement. In addition, such provisions
shall describe conditions for termination due to fault and for termination due to circumstances outside of the
contractors' control.
III. Access to Records
Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall include
provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly authorized
representatives access to all books, documents, papers, and records of the contractor which are directly pertinent to
a specific program for the purpose of making audits, examinations, excerpts, and transcriptions.
IV. Equal Employment Opportunity
Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal
Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal
Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract
Compliance Programs, Equal Employment Opportunity, Dept. of Labor.
V. Copeland "Anti-Kickback" Act
Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include
provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. 3141-3148), which provides
that each contractor or sub-recipient shall be prohibited from inducing any person employed in the construction,
completion, or repair of public work, to give up any part of the entitled.
VI. Davis-Bacon Act
Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance
with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less
than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally,
contractors shall be required to pay wages not less than once a week.
Contract Work Hours and Safety Standards Act
Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving
the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with sections
102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to compute the
wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate of not less than one and
one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is applicable to
construction work and provides that no laborer or mechanic shall be required to work in surroundings or under
working conditions that are unsanitary, hazardous, or dangerous.
VII. Rights to Inventions Made Under a Contract or Agreement
Bidder acknowledges that contracts for the performance of experimental, developmental, or research work
shall include provisions providing for the rights of the Federal Government and the recipient in any resulting
invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the
Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements"
VIII. Clean Air Act
Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from
stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air
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Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air
pollutants
IX. Clean Water Act.
The contractor hereby agrees to adhere to the provisions which require compliance with all applicable
Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use
under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities
X. Energy policy and conservation act
The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is
contained in the state energy conservation plan issued in compliance with the energy policy and Conservation
act (P.L. 94-163).
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
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MBE/SBE/WBE Initiative
Participation by Certified Small Entrepreneurships/DBE Initiative
This procurement has been designated as suitable for certified small entrepreneurships
(MBE/SBE/WBE) participation.
The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the
participation of Small and Minority and Women-owned business in all contracts or
procurements let by the City of Baton Rouge Consolidated Government for goods and
services and labor and material. To that end, all Service Providers and suppliers are
encouraged to utilize federal, state or locally certified Small, Minority and Women-owned
businesses in the purchase or sub-contracting of materials, supplies, services and labor
and material in which disadvantaged businesses are available.
Proposers that are not eligible for certification are encouraged to use Small, Minority and
Women-owned businesses where sub-contracting opportunities exist. To be responsive to
this request for proposal, the proposer should be a Small, Minority or Women-owned
businesses or have put forth a good faith effort to use certified Small, Minority or Women-
owned businesses as subcontractors. By submitting and signing a proposal, the proposer
certifies that they are in compliance with this requirement. The proposer shall submit with
the proposal a plan and selection process outlining good-faith efforts to utilize Small,
Minority or Women-owned businesses as subcontractors.
Written notification is the preferred method to inform Small, Minority and Women-owned
businesses of potential subcontracting opportunities. A current list of certified Small, Minority
and Women-owned businesses may be obtained from the Louisiana Economic
Development Certification System at
https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx.
Additionally, a current list of Small, Minority and Women-owned businesses, which have
been certified by the Louisiana Department of Economic Development and have opted to
enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be
accessed from http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You
may then determine the search criteria (i.e. alphabetized list of all certified vendors, by
commodities, etc.), and select "SmallE". Additional assistance may also be obtained from
the Small Business Administration and the Minority Business Development Agency of the
Department of Commerce to solicit and use these firms at http://www.mbda.gov/contact.
Copies of notification to certified Small, Minority and Women-owned businesses will satisfy
the notification requirements. Notification must be provided to the certified
entrepreneurships by the proposer in writing no less than five working days prior to the date
of proposal deadline.
Notification must include the scope of work, location to review plans and specifications
(if applicable), information about required qualifications and specifications, any bonding
and insurance information and/or requirements (if applicable), and the name of a person
to contact.
In the event questions arise after an award is made relative to the proposer's good faith
efforts, the proposer will be required to provide supporting documentation to demonstrate
its good faith subcontracting plan was actually followed. If it is at any time determined that
the Service Provider did not in fact perform its good faith subcontracting plan, the contract
award or the existing contract may be terminated.
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ADDITIONAL REQUIREMENTS FOR THIS BID
The City-Parish, its officers, employees and agents, shall not be responsible for the negligent acts and omissions
of the Contractor or the Contractor's officers, employees, agents or subcontractors, nor shall the Contractor or the
Contractor's officers, employees or agents be responsible for the negligent acts or omissions of the City - Parish,
its officers, employees and agents. Accordingly, Contractor shall indemnify and save City - Parish, its officers,
employees and agents, harmless from any and all claims, suits and actions of any character, name or description
brought for or on account of any injury or damage to any person or property arising out of the work performed by
the Contractor and resulting from the negligence, commission or omission of any act by the Contractor, or
Contractor's officers, employees, agents or subcontractors.
If work is to be performed on site, contractor shall furnish proof of insurance as required in specifications.
Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be invoiced monthly
in arrears by the contractor. Advanced payments shall not be made.
The City-Parish reserves the right to cancel this contract with thirty (30) days written notice.
Termination for Cause: The City-Parish may terminate this Contract for default by giving the contractor written
notice thereof, specifying with particularity each such default. After the first such notice of default, Contractor shall
have ten (10) days after receipt of notice to cure or take reasonable steps to cure the default. If the contractor fails
to cure or take reasonable steps to cure the default within such ten-day period, the City-Parish may declare this
Contract, as appropriate, terminated. In the event of a second notice of default, whether for the same or a different
infraction of contractual obligations, the contractor will be given five (5) days to cure the default. If a third notice of
default should become necessary, the contract may be terminated upon notification of said default.
Termination for Convenience: The City-Parish may terminate this Agreement at any time by giving thirty (30)
days written notice.
Termination for Non-Appropriation Clause: Should the Invitation to Bid result in a multi-year contract, a non-
appropriation clause shall be made a part of the contract terms as required by state statutes, allowing the City-
Parish to terminate the contract for lack of appropriated funds on the date of the beginning of the first fiscal year for
which funds are not appropriated.
Cybersecurity Training Requirement: Contractor, including all principals, sub-contractors and employees who
require access to City-Parish information technology assets, shall complete the cybersecurity training required by
La. R.S. 42:1267 and furnish the City Parish proof of said completion prior to being granted access to said assets.
Force Majeure: In case by reason of force majeure either party hereto shall be rendered unable wholly or in part
to carry out its obligations under this Agreement, then except as otherwise expressly provided in this Agreement, if
such party shall give notice and full particulars of such force majeure in writing to the other party within a reasonable
time after occurrence of the event or cause relied on, the obligations of the party giving such notice (other than the
obligations of the [name of payer] to make the payments required under the terms hereof, or to comply with
Section [number of section] or [number of section] hereof), as far as they are affected by such force majeure, shall
be suspended during the continuance of the inability then claimed which shall include a reasonable time for the
removal of the effect thereof, but for no longer period, and such party shall endeavor to remove or overcome such
inability with all reasonable dispatch. The term "force majeure," as employed herein, shall mean acts of God, strikes,
lockouts or other industrial disturbances, acts of the public enemy, orders of any kind of the Government of the
United States or of the State or any civil or military authority, insurrections, riots, epidemics, landslides, lightning,
earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrest, restraining of government and people,
civil disturbances, explosions, partial or entire failure of utilities, shortages of labor, material, supplies or
transportation, or any other similar or different cause not reasonably within the control of the party claiming such
inability. It is understood and agreed that the settlement of existing or impending strikes, lockouts, or other industrial
disturbances shall be entirely within the discretion of the party having the difficulty and that the above requirements
that any force majeure shall be reasonably beyond the control of the party and shall be remedied with all reasonable
dispatch shall be deemed to be fulfilled even though such existing or impending strikes, lockouts, and other industrial
disturbances may not be settled but could have been settled by acceding to the demands of the opposing person
or persons.
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ADDITIONAL REQUIREMENTS FOR THIS BID
(continued)
If the Company fails to perform any of the other provisions of this contract, or so fails to make progress as to endanger
the performance of this contract in accordance with its terms, and either of these two circumstances does cure such
failure within a period of ten (10) days (or such longer period as the Parish may authorize in writing), after receipt of
notice from the City specifying such failure; or
Continuing non-performance of the Proposer in terms of specifications shall be a basis for the termination of the contract
by the City. The City shall not pay for work, equipment or supplies which are unsatisfactory. Vendors will be given a
reasonable opportunity before termination to correct the deficiencies. This however, shall in no way be construed as
negating the basis for termination for non-performance; or
In the event the City terminates this Contract in whole or in part, as above provided, the City may procure, upon such
terms and in such manner as the City may deem appropriate, items purchased similar to those terminated, and the
Company shall be liable for any excess costs for such similar items, provided that the Company shall continue the
performance of this contract to the extent not terminated under the provisions of this paragraph.
Ethics: Vendors and service providers are responsible for adhering to the Louisiana Code of Governmental Ethics
throughout the duration of this contract. As such, vendors and service providers shall be responsible for determining
and ensuring that there will be no conflict or violation of the Louisiana Ethics Code if their company is awarded a contract
with the City/Parish.
SDSs SHOULD BE SUBMITTED WITH BID OR WITHIN FIVE (5) DAYS OF REQUEST FROM
PURHASING OFFICE- FAILURE TO PROVIDE WILL DEEM YOUR BID AS NON-
RESPONSIVE:
All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for
sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA
and must meet all requirements of Louisiana State Laws. Additionally, Contractor must submit
product labels, safety data sheets (SDS) (formerly material safety data sheets) and EPA registry
number to the agency prior to work commencing. This information will be required on any
subsequent deliveries if there is a change in chemical content or a different product is being
supplied. Failure to submit this data may be cause to the contract being canceled.
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