Mosaica Signage

Request for Proposals
for
RFP P08-26
MOSAICA Signage
Issued: May 18, 2026
Deadline for Submission: June 19, 2026 @2:00PM
(Non -Mandatory) Pre-Proposal Meeting:
Date: May 26, 2026
Time: 4:00 - 5:00 pm MDT
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RFP Administrator Contact Information:
Name: Antonette Tapia
Title: Purchasing Agent
Telephone: 505-428-1214
E-mail: Antonette.Tapia@sfcc.edu
.
Santa Fe Community College (Owner) invites you ("Offeror") to submit an offer for material(s)
and/or services as set forth in this Request for Proposals (RFP). Please read carefully the
instructions, specifications, and SFCC Standard Terms and Conditions, because failure to comply
therewith may result in an offer being classified as unresponsive, disqualified or negatively
evaluated. Proposals must be submitted no later than the proposal deadline date of June 19, 2026
@ 2 pm. New Mexico civil and criminal law prohibits bribes, gratuities and kickbacks.
APPLICABLE NIGP COMMODITY CODES: 962-96279

Table of Contents
Section I. Scope of Work and Other Information
Section II. Organization of Proposal
Section III. Sequence of Events
Section IV. Evaluation Criteria
Section V. Additional Instructions to Offerors
Section VI. Standard Terms and Conditions
Exhibit A - Authorized Signature Page
Exhibit B - Small and Small Disadvantaged Business Certification
Exhibit C - Conflict of Interest and Debarment/Suspension Certification Form
Exhibit D - Certification and Disclosure Regarding Payments to Influence Certain Federal
Transactions (April 1991)
Exhibit E - Campaign Contribution Disclosure Form
Exhibit F - Insurance Requirements
Exhibit G - Preference Certification
Exhibit H - Signage Index (For Map and Scope Coordination)

RFP P08-26
MOSAICA SIGNAGE
Santa Fe Community College invites qualified providers to submit a proposal for the proposed
scope of work for evaluation by SFCC and possible award if approved. For purposes of
identification and clarity within this RFP, the term "COLLEGE" shall refer to Santa Fe
Community College (SFCC), and the term "OFFEROR" shall refer to the RFP respondents.
Proposals must be submitted no later than the proposal deadline date of (June 19, 2026).
BACKGROUND INFORMATION:
Since 1983, Santa Fe Community SFCC has served as the gateway to success for individuals
and the community. SFCC provides affordable, high-quality educational programs that serve
the social, cultural, technological, and economic needs of Santa Fe's diverse community.
More than 15,000 students are served each year in its credit, noncredit and adult basic
education programs. Offering more than 100 degree and certificate programs, SFCC caters to
the academic, career and personal enrichment needs of local residents, businesses, government
and public service organizations. SFCC currently employs 380 full-time and more than 350
part-time workers.
SFCC's Mission and Goals: SFCC is a learning community. The mission of the college is to
"empower students and strengthen community". As a public institution, SFCC offers a wide
variety of educational programs and services to meet the needs of a diverse student population
and the community as a whole. SFCC contributes to the economic, technological and cultural
development of the region by providing quality academic, career and personal-enrichment
programs
SUBMISSION:
Proposals and all related documents shall be submitted via email to the RFP administrator
at antonette.tapia@sfcc.edu The subject line shall be labeled:
PROPOSAL SUBMITTAL - COMPANY NAME - SFCC RFP08-26
All documents must be received prior to the deadline date and time. In addition, the offeror
shall contact the RFP Administrator by email or phone to confirm receipt of all submitted
documents prior to the deadline. Proposals that are not sent and labeled correctly, or that
cannot be accessed or opened, may not be considered.
CANCELLATION:
SFCC reserves the right to cancel without penalty, this RFP, the resultant contract/purchase
order, or any portion thereof for convenience, unsatisfactory performance, or unavailability of
funds.

AWARD:
SFCC reserves the right to make multiple awards to primary, secondary or more sources or to
otherwise split the award of the items, projects and/or sections of this proposal.
REQUIREMENTS: For the purposes of the requirements stated in this RFP "must" and "shall"
indicate that the requirement is mandatory, subject to provisions of this RFP; and "should",
"could" and "may" indicate that the requirement is discretionary.
NOTICE: The Offerors are put on notice that from the date of issue of the RFP through any award
notification and fully executed Agreement: Only the RFP Administrator or Chief Procurement
Officer is authorized by SFCC to amend or waive the requirements of the RFP pursuant to the
terms of this RFP.
A. Offerors should not contact any of the staff at SFCC, (except for the RFP
Administrator) regarding this RFP, unless instructed to in writing by the RFP
Administrator.
B. Under no circumstances shall the Offeror rely upon any information or
instructions from the RFP Administrator, SFCC employees or their agents unless
the information or instructions is provided in writing by the RFP Administrator
in the form of an addendum; and
C. SFCC, their employees, nor their agents shall be responsible for any information
or instructions provided to the Offeror, with the exception of information or
instructions provided in an addendum by the RFP Administrator.
OFFEROR TO REVIEW: The Offeror must carefully review this RFP and ensure that the
Offeror has no reason to believe that there are any uncertainties, inconsistencies, errors, omissions,
or ambiguities in any part of this RFP. Each Offeror is responsible for conducting its own
investigations and due diligence necessary for the preparation of its Proposal.
A. Offeror to Notify. If the Offeror discovers any uncertainty, inconsistency, error,
omission or ambiguity in this RFP, the Offeror must notify the RFP Administrator
in writing prior to submitting the Offeror's Proposal.
B. Offerors shall not Claim after submission of a Proposal that there was any
misunderstanding or that any of the conditions set out in the RFP were unclear;
or hold any staff of SFCC liable for any uncertainty, inconsistency, error,
omission, or ambiguity in any part of this RFP.

SECTION I. SCOPE OF WORK AND OTHER INFORMATION
1.1. Project Overview:
Santa Fe Community College (SFCC) seeks proposals for preparing to update exterior
signage at its Santa Fe Higher Education Center (HEC) as part of a rebranding initiative.
The site is anticipated to be renamed Santa Fe Community College Mosaica. In
coordination with the Midtown redevelopment and Aspect Village planning, SFCC is
refining its signage strategy to prioritize building-based identity and on-site wayfinding,
rather than reliance on roadside monument signage.
This project will focus on:
A. Establishing a strong site-based identity through building signage and illumination
B. Removing or transitioning existing roadside signage, subject to external coordination
C. Developing on-site monument and wayfinding signage aligned with Midtown design
standards (note: these standards are in development by Midtown and not available at
this time)
All design assets will be provided by Cisneros Design.
Note: All project names, branding elements, and titles (including "SFCC Mosaica") are
subject to final legal review and institutional approval.
Signage Index and Map Coordination: all signage elements are identified numerically (Signs
1-6) and correspond to the project site map titled "Mosaica SFCC Midtown Map Points."
Final placement, dimensions, and construction approach for all signage elements will be
verified during the contractor's site assessment phase. Additional signage elements
discovered during assessment or referenced in legacy construction documents may be
incorporated into the final scope upon review and approval by SFCC.
1.2. Scope of Work
1.2.1. Pre-Construction Assessment and Validation
Conduct a comprehensive site assessment prior to fabrication, including:
A. Review of all signage locations (Signs 1-6)
B. Evaluation of stucco surfaces and identification of required repair, patching,
or refinishing
C. Assessment of electrical infrastructure for signage and lighting
D. Review of mounting conditions and structural attachment points
E. Field verification of all dimensions
F. Compare field conditions against available architectural drawings and legacy
documentation
G. Identify discrepancies and provide recommendations
H. Submit a validation summary to SFCC prior to fabrication
1.2.2. Sign 6 - Siringo Monument Sign (Removal and Coordination)
A. Location: 1950 Siringo Road (state-leased sign location)
B. SFCC anticipates removal of this sign, subject to:
C. Coordination with the New Mexico General Services Department (GSD)

D. Alignment with the City of Santa Fe Midtown / Aspect Village entry signage
plan
E. This location is part of a unified Midtown entry experience and will not serve
as SFCC's primary identity point.
1.2.3. Building Identity Signage (Primary Expression - Signs 1, 2, and 3)
This project includes three building-mounted signage elements:
Sign 1 - East-facing acrylic letter sign (primary entrance)
Sign 2 - South-facing logo sign (visible from Siringo Road)
Sign 3 - West-facing building-mounted logo sign
These elements will serve as the primary identity expression for the site.
A. Evaluate each signage location independently
B. Assess structural, electrical, mounting, and stucco conditions
C. Confirm reuse or replacement of existing infrastructure
D. Removal of existing signage elements
E. Stucco review, repair, and refinish to ensure uniform surface conditions
F. Sealing of all penetrations to prevent water intrusion
G. Fabrication and installation of new signage per approved design
H. Construction requirements:
* Acrylic letters or comparable materials per design package
* Stud-mounted with appropriate anchoring systems
* Finish and color per Cisneros design specifications
I. Lighting: Offeror shall propose integrated lighting solutions where applicable
J. Sign 2 (south-facing logo sign) shall be treated as a primary visibility element
and may include electrical backlighting
K. Lighting shall be coordinated with existing electrical systems and site
conditions
1.2.4. Entrance Panel and Logo Signage
A. Remove existing "Santa Fe Higher Education Center" signage
B. Replace with updated naming per approved branding
C. Remove all secondary institutional logo panels
D. Surface preparation and repair, including stucco where applicable
E. Alignment with overall building signage design
1.2.5. New On-Site Monument and Identity Signage (Signs 4, and 5):
SFCC may modify or reduce this portion of the scope based on cost
considerations
Sign 4 - Northwest identity element (monument or building-mounted alternative)
Sign 5a - Southwest entrance monument
Sign 5b - North emergency Entrance mnument
A. Provide design-build options for both locations

B. Evaluate feasibility of monument versus building-mounted solutions for Sign
4
C. Coordinate final approach with SFCC based on cost, visibility, and site
conditions
D. General requirements:
* These elements are intended as wayfinding and identity support, not
gateway signage
* Scale and placement shall complement the broader district signage system
E. Sign 5b, a monument-style sign located near the currently closed parking lot
entrance may also be evaluated as part of this scope. Contractor shall assess
the condition, visibility, and feasibility of retaining, replacing, or updating this
sign consistent with the overall SFCC Mosaica signage strategy and site
circulation plan.
1.2.6. Exterior Wayfinding Signage Review (Sign 7 - As Identified. Sign 7 (existing
exterior wayfinding signage) is not fully defined at this time.
A. Identify any existing exterior directional or wayfinding signage during site
assessment
B. Evaluate signage referencing HEC branding
C. Recommendations for removal, replacement, or update
D. Alignment with updated branding and overall signage strategy
1.2.7. Additional Optional Scope of Work
SFCC may or may not choose to award SOW under this section. Additional
Optional Scope of work is not required to be included in proposals and will not be
evaluated towards final score.
A. Section1.2.2. Sign 6 - Siringo Monument Sign (Removal and Coordination)
Optional Scope of Work:
* Removal of existing sign panels and/or structure
* Site restoration including grading, patching, and surface repair
* Review and repair of adjacent stucco or impacted surfaces
1.3. Reference Materials
Design assets and branding direction will be provided by Cisneros Design
Legacy documentation and drawings are available at:
https://www.dropbox.com/scl/fo/5wun3ky1n70lseaids3e6/AAhsD1QebCt2p2BDzVJQn58?
rlkey=eds8sw3ctqcg7j7ra5fkxxhv9&dl=0
1.3.1. See Page#39 for Exhibit H for a Project Site Map identifying signage locations
(Signs 1-7)
1.4. Other Requirements:
1.4.1. In submitting this RFP, Offeror represents the following are accurate:

A. Offeror has examined and carefully studied the Construction Documents
(Drawings& Specifications) or other related data identified in the
Construction Documents.
B. Offeror has visited the site and become familiar with and is satisfied as to the
general, local and site conditions that may affect cost, progress, and
performance of the Work.
* To schedule a site visit please email RFP administrator at
Antonette.tapia@sfcc.edu Subject line: RFP08-26 Mosiaca Signage Site
Visit
C. Offeror is familiar with and is satisfied as to all federal, state and local Laws
and Regulations that may affect cost, progress, and performance of the Work.
Permits and inspections are the responsibility of the offeror.
D. Offeror has given OWNER written notice of all conflicts, errors, ambiguities,
or discrepancies that Offeror has discovered in the Construction Documents.
1.4.1. For any award valued at $60,000 or above, Payment and Performance bonds issued
by a certified surety in an amount equal to 100% of the project price will be
required to be supplied by the successful contractor. The Offeror shall include
pricing for Performance and Payment Bonds in the Base Price.
1.4.2. For any award valued at $60,000 or above, a wage decision and wage rates shall
apply issued by NMDWS Public Works.
1.5. Clarification and Questions
1.5.1.
1.5.2. Requests for Clarifications: Offerors may request clarification of this RFP by June
5, 2026:
A. Submitting all requests for clarification by email to the RFP Administrator at
Antonette.tapia@sfcc.edu or as otherwise directed by the RFP Administrator.
B. Including the Offeror's address, telephone number, facsimile number and email
address.
C. If the question pertains to a specific section of this RFP, reference should be made
to the specific section number and page; and
D. Submitting all requests for clarification no later than the date specified in the RFP
for submission of questions.
1.5.3. Questions and Answers. SFCC will provide Offerors with written responses in the
form of addenda to questions that are submitted in accordance with directives in this
RFP. All addenda issued are incorporated into this RFP by default. Questions and
answers will be distributed in numbered addenda. In answering the Offeror's
questions, the RFP Administrator will include in all addenda the questions asked but
will not attribute the questions to any Offeror. Notwithstanding the foregoing, the
RFP Administrator may in its sole discretion answer similar questions from various
Offerors only once, edit the questions for clarity, and elect not to respond to questions
that are either inappropriate or not comprehensible.

1.5.4. Issued Addenda. Each Offeror shall be responsible for verifying before submitting a
Proposal that all addenda that have been issued have been received and considered.
All addenda will be posted on SFCC bidding website at https://www.sfcc.edu/rfps/.
Instructions, clarifications or amendments which affect this RFP may only be made
by addendum.
1.5.5. Amendments to the RFP. SFCC shall have the right to amend or supplement this
RFP in writing prior to the Closing Date and time. No other statement, whether
written, oral or inferred, will amend this RFP. The Offerors are responsible to ensure
they received all addenda, if any. The addenda shall be binding on each Offeror.
1.5.6. State of New Mexico Procurement Code. This RFP is issued under, and all proposals
submitted in response to this solicitation shall be subject to, the State of New Mexico
Procurement Code, Section 13-1-21 through 13-1-199, NMSA 1978. New Mexico
criminal law prohibits bribes, gratuities and kickbacks. (13-1-191 NMSA 1978). All
responses to this Request for Proposals become the property of SFCC and will
become public information upon completion of SFCC contract negotiation and award
process.
1.5.7. Accuracy of RFP. To the best knowledge of SFCC, the information provided in this
RFP is accurate. Nonetheless, nothing in this RFP is intended to relieve Offerors
from undertaking their own investigations or inquiries or performing other due
diligence or forming their own opinions and conclusions with respect to the matters
addressed in this RFP. SFCC does not represent or warrant that the information is
comprehensive or exhaustive and assume no responsibility for the completeness or
accuracy of the information. In particular, where information includes historical data
or information, SFCC makes no representation or warranty that such data or
information represents an accurate forecast of volumes and/or needs.
1.5.8. Forms and Exhibits. The RFP Submission Forms and Exhibits and the other
documents requiring execution by the Offeror, shall be completed and signed by a
duly authorized signing representative of the Offeror and included in the proposal.
Proposals should be completed without delineations, alterations, or erasures. Should
there be any discrepancy between the original and any of the copies, the original shall
prevail.
1.6. Clarification of Offeror's Proposal
1.6.1. SFCC shall have the right at any time after Proposal submission, to seek clarification
from any Offeror in respect of such Offeror's Proposal, without contacting other
Offerors. SFCC is not obliged to seek clarification of any aspect of a Proposal.
1.6.2. Any clarifications sought shall not be an opportunity to either correct errors or to
change the Offeror's Proposal in any substantive manner. In the clarification process,
no change in the substance of the Proposal shall be offered or permitted. Subject to
the qualification in this Section, any written information received by SFCC from an

Offeror in response to a request for clarification from SFCC shall be considered part
of the Offeror's Proposal.
1.7. Verification of Information. SFCC shall have the right to:
1.7.1. Verify any Offeror statement or claim by whatever means SFCC deems appropriate,
including contacting persons in addition to those offered as references, and to reject
any Offeror statement or claim, if the statement or claim or its Proposal is patently
unwarranted or is questionable.
1.7.2. Access the Offeror's premises where any part of the work is to be carried out, or
company records related to the work to be carried out, to confirm Proposal
information, quality of processes, and to obtain assurances of viability.
1.7.3. The Offeror shall cooperate in the verification of information and is deemed to
consent to SFCC verifying such information.
1.8. Right to Protest. This solicitation or an award of this RFP may be protested as per the
New Mexico Procurement Code and SFCC Purchasing Department Procedures.
1.8.1. Presumption of knowledge. Any person or business that has been sent written notice
of any fact or occurrence is presumed to have knowledge of the fact or occurrence.
1.8.2. Time limits for filing protest.
A. For protests regarding the type of solicitation or the solicitation process, the time
limit runs from fifteen (15) continuous calendar days after the date the Chief
Procurement Officer or designee posts on the SFCC website. Example, if the
RFP is posted on the internet on the 1st of the month, the protest period ends at
11:59 pm on the 16th of the month.
B. For protests regarding award of a contract, the time limit runs from fifteen (15)
continuous calendar days after the date the Chief Procurement Officer or
designee posts on the Internet or mails/emails the notice of award whichever is
sooner. Example, if the RFP notice of award is posted on the SFCC website on
the 1st of the month, the protest period ends at 11:59 pm on the 16th of the
month.
SECTION II. ORGANIZATION OF PROPOSAL
Proposals should be organized in a format that promotes the easy and clear evaluating of the
offer.
2.1. Offerors are to organize Proposals in the order as stated in this section. Please carefully
read all information herein because failure to comply with the instructions in this RFP may
result in your proposal being classified as non-responsive or being negatively evaluated. The
organization of your proposal is to follow the RFP's organization so that the RFP and your