26-103 Morgue Trailer Repair

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-103
For
Morgue Trailer Repair
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Morgue Trailer Repair. The County reserves the right to
terminate the contract for any violation, by the successful bidder, of any term or condition of the
contract by giving thirty (30) days written notice stating the reasons therefore and giving the party
time to remedy any deficiencies. All bid prices submitted must be guaranteed for ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "IFB 26-103 Morgue Trailer Repair" with the date and time of the bid opening in the
lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 08/31/2026 at 10:00 AM, in Room 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via email
to:
Cornelia Beard, Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second St.
St. Charles, Missouri 63301
cbeard@sccmo.org
For questions or inquiries concerning the specifications please contact:
Jay Marsden, Emergency Management Specialist
St. Charles County Regional Emergency Management
1400 T.R. Hughes Blvd.
O'Fallon, Missouri 63366
jamarsden@sccmo.org
* The bid number and title shall be referenced on all correspondence.
* All questions must be received no later than 2:00 PM on 08/25/2026. Any question received
after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any addendum
that are issued.
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Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
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TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
The terms and conditions listed in this procurement document shall apply to the resulting
contract completely and without exception, unless otherwise agreed to in writing by the
parties at the time of award.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
The County, with the consent of the vendor, shall have the option to renew said contract for
two (2) additional twelve (12) month periods at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the
electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals will
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be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using, in any form or medium, the
names of St. Charles County or any other public agency of St. Charles County Government
for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless additional
criteria is established herein. When payments are to be made to the County, the County will
award based on payments unless these documents establish additional criteria. As used for
this award, "responsive" shall mean a bid that conforms in all respects with the terms and
conditions of the County's requirements. As used for this award, "responsible" shall mean that
the bidder has the capability in all respects to perform fully the contract requirements, and the
integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in
the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
INSURANCE:
Worker's Compensation and Employer's Liability: The Contractor shall have in place
sufficient Worker's Compensation and Employer's Liability coverage to satisfy the
statutory Worker's Compensation limits as required by the Statutes of the State of
Missouri, (or a qualified self-insurer) and Employers Liability in an amount of no less than
$1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the
following minimum amounts of automobile, general liability, and property damage
insurance coverage during the life of the contract: $1,000,000 for bodily injury or death to
any one person and $3,000,000 per occurrence for automobile and general liability
coverage; and property damage coverage of at least $1,000,000. A Combined Single Limit
Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage
must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as
an additional insured including the following language: "Nothing in this endorsement shall
serve to operate as a waiver of the County's Sovereign Immunity or broaden the liability of
the County beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes
of Missouri". Vendor shall provide for 30 days advance written notice of any material
change.
A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.
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The required insurance shall be primary insurance with respect to any other insurance or
self-insurance programs maintained by the County
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the
required endorsements shall be provided to the County prior to the commencement of any
work. It shall be the Vendor's responsibility to keep the respective insurance policies and
coverages current and in force for the life of the contract.
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Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every such
business entity shall sign an affidavit affirming that it does not knowingly employ any person who is
an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
* Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
* Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-
Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of
Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to the
Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the
bidder must clearly identify what information the bidder believes is so protected and must also clearly
identify the legal basis therefore.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
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BID SPECIFICATIONS
Solicitation: St. Charles County is soliciting bids from Respondents qualified, responsible and willing
to provide the following Goods and/or Services in compliance with all solicitation specifications and
requirements contained or referenced herein.
General Description: The following specifications or the equivalent are meant to be the
minimum requirements of repair of Morgue Trailer for the Saint Charles County Police
Department, Emergency Management.
Morgue Trailer Repair: 18'x8' MRS-20/20BT-SS Trailer Logic Morgue Trailer
Feature Description Meets Exceeds Not Available /
Does Not Meet
Specification
Remove and re-install exterior electrical box,
interior battery box, racking in rear of trailer, all
racking using appropriate sealant.
Replace rotted subfloor in the Morgue Trailer.
Under side of the floor will be sealed with moisture
protection - spray foam and seal coat.
Install at least 3/16" aluminum flooring or
equivalent.
The interior floor coating will have a least 6" cove
base to handle the cleaning and spraying of floor
after each use.
All seams on interior and exterior will be sealed.
Repair or replace any electrical items that are
damaged.
Ensure the water can escape the trailer without
moisture penetrating the floor or sides.
The successful Company will include all parts and
labor to provide a fully operational and working
system.
The Company must warrant the equipment and
installation from the date of installation for a period of
not less than one (1) year for defects in components
and parts.
The County may accept Industry Standard
equivalents. Any deviations must be presented to
the County as a Request for Approved Equal (RAP)
and must be fully explained in writing to the POC
above.
Repair Timeline YES NO Estimate date
of completion?
Can the repairs be completed by 31 December 2026?
IF NO, when would the completion date be?
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To be completed by St Charles County Emergency NA NA NA
Management prior to any work being accomplished.
Remove all the cadaver Trays. NA NA NA
Remove the trailer mounted generator and cords. NA NA NA
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