Morgue HVAC Upgrade Project

BID PACKET
COUNTY OF TEHAMA
MORGUE HVAC UPGRADE PROJECT
BIDS DUE ON OR BEFORE:
3:00 P.M.
Thursday, July 9, 2026

PROJECT DESCRIPTION
MORGUE HVAC UPGRADE PROJECT
All labor and material required to upgrade the morgue HVAC located at the Tehama
County Sheriff's Office, 22840 Antelope Blvd, Red Bluff, CA 96080. The scope of work
for this project includes new ventilation systems for the morgue at the Tehama County
Sheriff's Office. The project includes a 100% outdoor air system for makeup air. An
existing exhaust system will remain in operation and be rebalanced to achieve pressure
relationships. The project includes new room pressure monitoring controls.
This is only a summary. See entire project documents for full scope of the project.

Bidding Requirement Summary
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BIDDING REQUIREMENT SUMMARY
1. PROJECT TITLE: Morgue HVAC Upgrade Project
2. PROJECT LOCATION: 22840 Antelope Blvd
Red Bluff, CA 96080
3. BID OPENING DATE: July 9, 2026, at 3:00 p.m.
4. BID PLACE: Tehama County Administration
727 Oak Street, Room #202
Red Bluff, CA 96080
5. MANDATORY PRE BID MEETING: None
6. BID SECURITY: 10% of maximum amount of bid
7. CONSTRUCTION TIME PERIOD: 10 Working days
8. LICENSE REQUIREMENTS: Class B or C-20
9. LIQUIDATED DAMAGES: $250 per day
10.LABOR AND MATERIALS PAYMENT BOND: No
11.PERFORMANCE BOND: 100% of the total bid
12.PREVAILING WAGE RATES: Yes
13.BID VALID FOR: 60 Days
14.ESTIMATE OF CONSTRUCTION COSTS: $180,000
15.BUILDERS EXCHANGES ISSUED CONSTRUCTION DOCUMENTS:
Shasta Builders Exchange Valley Contractors Exchange
5800 Airport Road 951 East 8th Street
Redding, CA 96002 Chico, CA 95928
(530) 221-5556 (530) 343-1981
(530) 221-2140 FAX (530) 343-3503 FAX
Sacramento Builders Exchange Reed Construction Data
1331 T Street leah.dearce@cmdgroup.com
Sacramento, CA 95814 (770) 209-3396
(916) 442-8991 (678) 680-0698
(916) 446-3117 FAX

INSTRUCTIONS TO BIDDERS
COUNTY OF TEHAMA
Bid Proposal
Each bid shall be made on the proposal form furnished by the County, and shall be in
accordance with the Drawings, Specifications, any Addenda issued prior to bid opening,
and all other Contract Documents; and shall be accompanied by a certified check,
cashier's check or original bidders bond, payable to the County, for a sum of not less than
ten (10%) percent of the amount of the bid, as a guarantee that the bidder will enter into
the Contract for the work, the full amount of such guarantee to be forfeited to the County
should said bidder fail to enter into said Contract. The successful bidder shall be required
to furnish a Faithful Performance Bond for the amount of not less than one hundred
percent (100%) of the contract price, and a Labor and Materials Bond for the amount of
not less than one hundred percent (100%) of the contract price; said bonds to be secured
from a surety company authorized to do business in the State of California.
The proposal shall be made on the form bound herein. The bid shall be enclosed in a
sealed opaque envelope bearing the name of the bidder and name of project. The
proposal shall be delivered by the time and to the place stipulated in the Notice To
Contractors. It is the bidder's sole responsibility to see that his proposal is received in
proper time. Any proposal received after the scheduled closing time for receipt of
proposals will be returned to the bidder unopened. Prior to the time fixed for bid opening
the proposal may be withdrawn by the bidder by means of a written request, signed by the
bidder or his properly authorized representative. Such written request must be delivered
to the place stipulated in the Notice To Contractors for receipt of proposals.
The proposals will be publicly opened and read at the time and place stipulated in the
Notice To Contractors.
Unauthorized conditions, limitations, or provisions attached to a proposal will render it
informal and may cause its rejection. The completed proposal forms shall be without
interlineation, alterations, or erasures. Alternative proposals will not be considered unless
called for. Oral, telegraphic, or telephonic proposals or modifications will not be
considered.
All items on the bid form shall be filled out; numbers shall be filled out; numbers shall be
stated both in writing and in figures; words shall be given priority over figures and the
signatures of all individuals shall be in longhand. In the event there is more than one (1)
bid item in the bidding schedule, the bidder shall furnish a price for all bid items in the
schedule, and failure to do so will render the proposal informal and may cause its
rejection. In the event there are unit price bid items in the bidding schedule and the
amount indicated for a unit price bid item does not equal the product of the unit price and
quantity, the unit price shall govern and the amount will be corrected accordingly. In the
event there is more than one (1) bid item in the bidding schedule and the total indicated
for the schedule does not agree with the sum of the prices bid on the individual items,
the prices bid on the individual items shall govern and the total for the schedule will be
corrected accordingly.
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In case of refusal or failure to enter into said Contract, the check or bond, as the case may
be, shall be forfeited to the County. If the bidder elects to furnish a bid bond as the proposal
guarantee, he shall use the bid bond form bound herein.
Before submitting a proposal, the bidder shall carefully examine the Drawings,
Specifications, any Addenda issued prior to bid opening, and all other Contract
Documents; and he shall visit the site of the Work. It will be assumed that the bidder is
familiar with existing site conditions and that he has a clear understanding of the
requirements of the Contract regarding the furnishing of materials and performance of
work. Should a bidder find discrepancies in, or omissions from, the Drawings,
Specifications, or Contract Documents, or should he be in doubt as to their meaning, he
should at once notify the Tehama County Administration, who will send written instructions
or clarifications to all bidders. The County will not be responsible for any oral instructions.
Every bidder shall, in his bid, set forth the name and location of business of each
subcontractor who will perform work, labor or service to the bidder in excess of one-half
of one percent (1/2%) of the bidder's total bid. If the bidder fails to specify a subcontractor
as stated above, he agrees to perform that portion himself. The successful bidder shall
not, without the consent of the County, substitute any person or firm as subcontractor in
place of the subcontractor designated in the original bid.
Every bidder shall submit a completed Non-Collusion Affidavit with the bid.
Bid Review
No bid proposal shall be considered as low bidder or apparent low bidder until after all
bids have been analyzed by the County. If required by the County, the bidders shall submit
any information requested to evaluate the bids, including subcontractors` written bids,
bonds, cost breakdowns, financial status, work experience and status of license.
Bid Selection
Contract for work will be executed with a contractor who is licensed in accordance with
applicable state law.
A bidder may be relieved of his bid, and his bid security returned, by action of the Board
of Supervisors provided he has given the County written notice within five (5) days after
the opening of bids of a mistake, or other cause for the request, and specifying in detail
the reason for the request.
More than one (1) proposal from an individual, partnership, corporation or association
under the same or different names will not be considered. Reasonable grounds for
believing that any bidder is interested in more than one (1) proposal for the work
contemplated will cause the rejection of all proposals in which such bidder is interested. If
there is reason for believing that collusion exists among the bidders, all bids will be
rejected and none of the participants in such collusion will be considered in future
proposals.
Upon request, the County will return all proposal guarantees to their respective bidder
within ten (10) days after award of the Contract, except those accompanying proposals
submitted by the three (3) lowest responsible bidders.
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Bid Award
Award of a Contract, if awarded, will be made to the lowest responsible bidder whose
proposal complies with all the requirements prescribed. Any such award will be made
within sixty (60) calendar days after opening of the proposals. The County reserves the
right to reject any or all bids, to waive any informality or irregularity in a bid, and to make
award in the interests of the County.
The bidder to whom award is made shall execute a written Contract with the County on
the form of agreement provided, and shall secure all insurance and bonds required by the
Specifications.
Failure or refusal to enter into a contract within ten (10) days as herein provided, or to
conform to any of the stipulated requirements in connection therewith, shall be just cause
for annulment of the award and the forfeiture of the proposal guarantee. If the successful
bidder refuses or fails to execute the Contact, the County may award the Contract to the
second lowest responsible bidder. If the second bidder refuses or fails to execute the
Contract, the County may award the Contract to the third lowest responsible bidder. On
the failure or refusal of such second or third lowest bidder to execute the Contract, such
bidder's guarantees shall be likewise forfeited to the County.
Addenda
Any Addenda issued during the time of bidding, or forming a part of the Documents issued
to the bidder for the preparation of his bid, shall be covered in the bid and shall be made
a part of the Contract. Receipt of all addenda shall be acknowledged on the proposal form
in the space provided therefore.
Time of Completion and Liquidated Damages
The contractor shall commence work within ten (10) working days from the date of a
written "Notice to Proceed" issued by the County and shall diligently prosecute same to
completion before the expiration of ten (10) working days.
It is agreed by the parties to the Contract that in case all the Work called for under the
Contract is not completed within the number of days specified, damage will be sustained
by the County of Tehama; and that it will be impractical to ascertain actual damages and
it is therefore agreed the Contractor will pay to the County the sum set forth herein per
day for each working day delay in completing the Work in excess of the number of days
prescribed; and the Contractor agrees to pay said liquidated damages and agrees that the
County may deduct the amount thereof from money due or that may become due to the
Contractor under the Contract.
The Contractor shall pay to the County of Tehama the sum of two hundred fifty dollars
($250.00) for each and every working days delay in finishing the work in excess of the
number of days prescribed above.
Form of Agreement
The form of agreement, which the successful bidder will be required to execute, if awarded
the work, is attached hereto and is made a part hereof.
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Wages
The attention of the bidder is called to the fact that the schedule of prevailing rates of
pay for each craft or type of workman needed to execute the Work shall not be less than
the minimum rates of pay as established in pursuance of the provisions of Section 1773
of the Labor Code of the State of California, which Code requires the establishing of
such rates for the locality. The Code reads: "Nothing shall prohibit the payment of more
than the general prevailing rate of wages to any workman employed on public work".
A copy of the current prevailing wage rates for this locality is available from the Department
of Industrial Relations and the Tehama County Department of Public Works.
All bidders shall check the available source of labor supply and obtain information with
reference to the working days of various crafts and the rates of wages being paid in the
immediate vicinity of the place where the Work contemplated by these Specifications is to
be performed.
It is intended that prevailing rates of wages and working hours shall be in accordance
with those established by jurisdictional authorities of the vicinity in which the Work is to
be performed. If rates established are in excess of those prevailing, the prevailing rates
shall govern, but in no instance shall the County be held responsible for rates of wages
paid which are below those prevailing.
Withheld Contract Funds/Substitution of Securities
The successful bidder shall be permitted to substitute securities for any moneys withheld
by the County to ensure performance under the executed Contract. At the request and
expense of the successful bidder, securities equivalent to the amount to be withheld shall
be deposited with the County, or with a state or federally chartered bank in California as
escrow agent, to ensure performance under the Contract. Upon satisfactory completion of
the Contract, unused securities shall be returned to the Contractor.
Alternately, on written request of the successful bidder, the County shall make payments
of the retention earnings directly to an escrow agent at the expense of the successful
bidder. The successful bidder, at his expense, may direct the investment of the payments
into securities and the successful bidder shall receive the interest earned on the
investments on the same terms provided for securities deposited by contract. Upon
satisfactory completion of the Contract, the successful bidder shall receive from the
escrow agent all unused securities, interest and payments received by the escrow agent
from the County.
Securities eligible for deposit shall include those listed in Section 16430 of the Government
Code, bank or savings and loan certificates of deposit, interest bearing demand deposit
accounts, standby letters of credit, or any other security mutually agreed to by the
successful bidder and the County. The successful bidder shall be the beneficial owner of
any securities substituted for moneys to be withheld, and shall receive any interest
accrued upon the unused amount.
If security is deposited with a state or federally chartered bank as Escrow Agent, it is
agreed that the successful bidder and the County will enter into an escrow agreement
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with the Escrow Agency in form substantially similar to that which is on file with the
County and available for review.
Debarment Policy
It shall be the policy of the Tehama County Board of Supervisors to prohibit any party or
entity listed in the Excluded Parties System (EPLS), maintained by the General Services
Agency of the United States Government, from participating in any contract, agreement,
or other business relationship with Tehama County.
Non-resident Contractor
The State of California Franchise Tax Board requires that whenever payments are made
to a non-resident, independent contractor in excess of $1,500 for services rendered, 7.5%
of the gross amount must be withheld. A non-resident is anyone who is not a resident of
California. A corporation is also subject to the withholding requirements if it is neither
incorporated nor qualified to do business in the State of California. Unless the Franchise
Tax Board has authorized a reduced rate or waiver of withholding and County is provided
evidence of such reduction/waiver, all nonresident contractors will be subject to the
withholding. It is the responsibility of the Contractor to submit the Waiver Request (Form
588) to the Franchise Tax Board as soon as possible in order to allow time for the
Franchise Tax Board to review the request.
Public Works Contractor Registration Program
No contractor or subcontractor may be listed on a bid proposal or awarded a contract for
a public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 with exceptions from this requirement specified
under Labor Code sections 1725.5(f), 1771.1(a) and 1771.1(n).
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
License
The Contractor and all subcontractors must be licensed under the laws of the State of
California at the time this Contract is awarded, and for its full duration. The Contractor
shall possess a class B or C-20 License.
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