Monroe Public Health Facility Analysis for Modernization Project RFP

Agency:	Monroe County
State:	Michigan
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Jan 8, 2024
Due Date:	Feb 5, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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COUNTY OF

MONROE,

MICHIGAN

REQUEST FOR

PROPOSAL

PUBLIC HEALTH FACILITY

ANALYSIS FOR MODERNIZATION PROJECT

Request For Proposal Issued: JANUARY 8, 2024

Proposal Responses Due:

Sealed Hard Copy to:

Email to:

Monday, February 5, 2024 at 4:00 P.M.

Monroe County Finance Department

2nd Floor

125 East Second Street

Monroe, MI 48161-2197

aundrea_armstrong@monroemi.org

Deputy County Administrator/Chief Financial Advisor

MONROE COUNTY

FINANCE DEPARTMENT

125 East Second Street ⋅ Monroe, Michigan 48161-2197

Telephone: (734) 240-7250 ⋅ Fax (734) 240-7266

January 8, 2024

Dear Architectural Firm:

The County of Monroe is accepting proposals for professional services related to conducting an

analysis and determination of feasibility to modernize as much of the public health operational

space as possible within financial resource parameters. The scope of work is detailed in this

Request for Proposal. Firms must analyze and respond to all sections of the RFP and provide

sufficient information to allow the County to evaluate your proposal. A written response is

required. If you are unable to fulfill any section of the RFP, please clearly include an explanation

for the sections that are either non-compliant or not applicable.

The final date for submitting a proposal is Monday, February 5 , 2024 at 4:00 P.M. to Michael

Bosanac, Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe,

Michigan 48161. Your proposal envelope must be sealed and clearly marked “Public Health

Facility Proposal” so that no error in opening may occur. In the alternative, the County

recommends you submit proposals by the same deadline via e-mail as a separate Microsoft Word

or PDF document attachment to aundrea_armstrong@monroemi.org. Indicate in the subject line

of the transmission that a Sealed Proposal for Public Health Facility is attached.

The County of Monroe reserves the right to accept or to reject any and all proposals, to waive

any irregularities and to make an award that is determined by the County of Monroe to be in the

best interest of the County. The County of Monroe will not be responsible for nor will it be

required to reimburse any firm or consultant for any cost incurred in the preparation of a

proposal.

On behalf of the County of Monroe and its citizens we appreciate your interest and effort in

providing a proposal for consideration for this important initiative.

Sincerely,

Michael Bosanac

Administrator/Chief Financial Officer

TABLE OF CONTENTS

Section A – Scope of Work……………………………………………………………….……3

Section B – Submittal Format…………………………………………….……………………7

Section C – General Requirements……………………………………………….……………8

Section D – Standard Conditions of Proposal and Award……………………………………..9

Attachment A – Tentative RFP Timeline.…………………………………………...….…….14

Attachment B – Firm Authority Statement.…………………….…………………………….15

SECTION A

SCOPE OF WORK

The facility analysis will serve as a road map and scope of the building modernization work that

will take place. It will provide a sound footing from which logical, orderly, and the health

department priorities will become part of the building renovation work that ensues. The facility

analysis shall include the key modernization action items outlined below. Additional focus shall

be on spatial layout and traffic flow within the facility to achieve additional efficiency in serving

clients and assisting in client privacy.

The facility is approximately 24,000 square feet and was constructed in the early 1970’s

originally as a ban facility. The building had a moderate renovation in 1990 when the County

initially acquired the building. Attached please find a schematic floor plan and aerial plans of

the site and property.

Finally, the analysis shall include a long-term conceptual plan for facility expansion to meet

future public health service needs. This will include a basic schematic footprint for the site to

help guide and prevent infringement upon the long-term plan from site decisions made that

would negatively affect the future expansion.

Health Department Building Modernization

Priority Ranking

Action

Item:

Security

Partitions

Building Location and Description for Analysis:

Review with County proposed installation of glass partitions or alternative material to secure areas

off the main entrance and into employee only and clinic areas. These security measures would be

complemented by the installation of locking doors with proximity card readers to secure employee

only areas of the building.

Restrooms

Review and evaluate the condition of the employee and public bathrooms with County proposal to

upgrade the restrooms to include new fixtures, sink countertops, wall and partition divider finishes

and upgraded lighting; include addressing any issues related to handicap accessibility within the

restrooms

Overall

Building

Issues

Paint/wallpaper peeling off walls, outdated ceiling tiles need replacement, updated carpet

tiles/flooring as needed and where any work will take place, add trim material around door frames,

replace window blinds, refinish or upgrade closet doors in hallways

Roof

Building

Systems

Evaluation of roofing system, specify replacement roof as needed. Address any immediate

deficiencies. Any replacement would include specifying the type of roof replacement, materials and

scope of work

Specify make, model and size for replacing rooftop air conditioning unit and fan system.

-Evaluate boilers and specify replacement as needed.

-Evaluate electrical system and power capability to meet new modernization plans proposed. Ensure

proper safety of electrical distribution is in place.

-Also, see last item related to emergency power for the generator and full power of the building

during utility outage.

-Include integrated building management systems for HVAC.

-Evaluate new interior lighting and propose new fixtures and control to replace existing lighting in

the entire building.

-Evaluate exterior overhang lighting and perimeter lighting and specify proposed upgrades. This may

include employing ground lighting for perimeter illumination of facility.

Monroe Public Health Facility Analysis for Modernization Project RFP

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