Monroe County 5 Year Parks and Recreation Plan RFP with...

Agency:	Monroe County
State:	Michigan
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 23, 2024
Due Date:	Mar 8, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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COUNTY OF

MONROE,

MICHIGAN

REQUEST FOR

PROPOSAL

PARKS, TRAILS, & RECREATION MASTER PLAN

Request For Proposal Issued: JANUARY 5, 2024

Proposal Responses Due:

Sealed Hard Copy to:

Email to:

Friday, March 8, 2024 at 4:00 P.M.

Monroe County Finance Department

2nd Floor

125 East Second Street

Monroe, MI 48161-2197

joshua_thomas@monroemi.org

MONROE COUNTY

FINANCE DEPARTMENT

125 East Second Street  Monroe, Michigan 48161-2197

Telephone: (734) 240-7250  Fax (734) 240-7266

January 5, 2024

Dear Planning Consultant:

The County of Monroe is accepting proposals for updating the Monroe County Parks, Trails,

& Recreation Master Plan with the scope of work detailed in this proposal. Consultants must

analyze and respond to all sections of the RFP and provide sufficient information to allow the

County to evaluate your proposal. A written response is required. If the Consultant is unable to

fulfill any section of the RFP, please clearly include an explanation for the sections that are

either non-compliant or not applicable.

The final date for submitting a proposal is Friday, March 8, 2024 at 4:00 P.M. to Josh Thomas,

Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe, Michigan

48161. Your proposal envelope must be sealed and clearly marked “Parks, Trails, & Recreation

Master Plan Proposal” so that no error in opening may occur. In the alternative, the County

recommends you submit proposals by the same deadline via e-mail as a separate Microsoft Word

or PDF document attachment to joshua_thomas@monroemi.org. Indicate in the subject line of

the transmission that a Sealed Proposal for Parks, Trails, & Recreation Master Plan is

attached.

The County of Monroe reserves the right to accept or to reject any and all proposals, to waive

any irregularities and to make an award that is determined by the County of Monroe to be in the

best interest of the County. The County of Monroe will not be responsible for nor will it be

required to reimburse any firm or consultant for any cost incurred in the preparation of a

proposal.

On behalf of the County of Monroe and its citizens we appreciate your interest and effort in

providing a proposal for consideration for this important initiative.

Sincerely,

Joshua Thomas

Operations Coordinator

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TABLE OF CONTENTS

Section A – Scope of Work……………………………………………………………….……3

Section B – Submittal Format…………………………………………….……………………7

Section C – General Requirements……………………………………………….……………8

Attachment A – Tentative RFP Timeline.…………………………………………...….…….14

Attachment B – Base Bid.…………………………………………………………………….15

Attachment C – Consultant Authority Statement.…………………………………………….16

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SECTION A

SCOPE OF WORK

The Five-Year Plan will serve as a road map for the Monroe County Park System. It will provide

a sound footing from which logical, orderly, and consistent decisions can be made concerning

future park development, major capital planning and any additions to the County Park System.

The Five-Year Plan should include key issues, short-term & long-term priorities,

recommendations pertaining to park development, park maintenance recommendations, program

recommendations, and a five-year action plan and budget for the years 2025-2029.

A final/completed report (Master Plan and Five-Year Plan) must be provided to the

County no later than November 1, 2024 by the selected consultant.

The Five-Year plan will include, but is not limited to, the following key priorities: (these must

align with and meet the standards of the Michigan Department of Natural Resources (MDNR)

Guidelines for the Development of Community Parks, Recreation, and Greenways Plans).

1. COMMUNITY DESCRIPTION

2. ADMINISTRATIVE STRUCTURE

a. Roles of Commission(s) or Advisory Board(s)

b. Department, Authority and/or Staff Description and Organizational Chart

c. Annual and Projected Budgets for overall Operations and Capital Improvements

d. Current Funding Sources

e. Role of Volunteers

f. Relationship(s) with School Districts, Regional Planning Commission, Other

Public Agencies or Private Organizations

3. RECREATION INVENTORY

a. Description of Methods Used to Conduct the Inventory

b. Inventory of all the Community-Owned Parks and Recreation Facilities within

Monroe County

c. Update Accessibility Assessment – Americans with Disabilities Act (ADA) and

Universal Access self-assessment including self-evaluation and transition plan for

all the Monroe County owned parks

d. Location Maps (site development plans / trail maps in color and black and white

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4. RESOURCE INVENTORY

a. Review and utilize resources from other local park plans within Monroe County

5. DESCRIPTION OF THE PLANNING PROCESS

a. Summarize the methods used in the planning process of the plans

b. Include public input meeting information and outcomes

c. Discuss the plan adoption process

6. DESCRIPTION OF THE PUBLIC INPUT PROCESS

a. Public input is critical to the development of the Master Plan. Input should be

solicited from cross-section of Monroe County Residents. Proposals should

describe the methodology(ies) to be used to obtain public input, including

references to sampling techniques, efforts to reduce sample bias, development of

input instruments or protocols (e.g., survey questions), and the reliability and

validity of the techniques proposed. Methods of data analysis should also be

described, as should the type/format of results to be provided to the County and

degree of accuracy expected.

The consultant will also use a minimum of three additional methods for public input. Consultant

shall use either the questionnaires or community surveys method (listed at method #1 and #2 in

list below) as at least one of the three methods for public input.

These should be a combination of methods, with some of the more common methods listed as

follows:

1. Questionnaires

2. Community Surveys

3. On-site Survey of park guests

4. Focus Groups

5. Stakeholder Groups

6. Citizen Luncheons

7. Community Workshops

8. Planning Charrettes

9. Public Information Resource Groups

Please describe the proposed methods to be used in the proposal.

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Monroe County 5 Year Parks and Recreation Plan RFP with addendum 1 and 2 updated 1.30.2024Questions and Responses 1-26-24 Questions and Responses 2-23-24 Parks & Rec Plan Addendum No3

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