Monroe County Fleet Graphic Branding and Installation RFP - 2026

COUNTY OF MONROE
MICHIGAN
REQUEST FOR PROPOSAL
Fleet Graphic Branding and Installation
REQUEST FOR PROPOSAL ISSUED:
Thursday, March 19, 2026
PROPOSAL DEADLINE:
4:00 PM EST, Thursday, April 9, 2026
Monroe County Finance Office
125 East Second Street
Monroe, MI 48161

M C
ONROE OUNTY
F D
INANCE EPARTMENT
125 East Second Street, Monroe, Michigan 48161-2197
Telephone: (734) 240-7250 Fax (734) 240-7266
March 19, 2026
Dear Contractor:
The County of Monroe is accepting proposals to provide fleet graphic branding and installation
services for the Monroe County Sheriff's Office. Interested and qualified contractors should review
the requirements outlined within this Request for Proposal.
Contractors shall submit proposals in accordance with the included Proposal Requirements, and
attach any other required documentation as specified in this Request for Proposal. The final date to
submit proposals is Thursday, April 9, 2026 at 4:00 PM EST. Proposals may be submitted using either
of the following methods:
1. Hard Paper Copy: Submit proposals by U.S. mail, courier service or personal delivery to
Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe, Michigan
48161-2197. Proposals must be delivered in sealed envelopes and clearly marked "Sealed
Proposal for Fleet Graphic Branding RFP" so that no error in opening may occur.
2. Email: Submit proposals via email as a separate Microsoft Word or PDF document attachment
to rfp@monroemi.org. Indicate in the email subject line "Sealed Proposal for Fleet Graphic
Branding RFP" so that no error in opening may occur.
The County of Monroe reserves the right to accept or reject any and all proposals, to waive any
irregularities, and to make an award that it has determined to be in the best interest of the County.
Sincerely,
Andrew Kish
Operations Coordinator

COUNTY OF MONROE
FLEET GRAPHIC BRANDING AND INSTALLATION RFP
1. Project Overview
The County of Monroe ("County") is soliciting proposals from qualified contractors to
provide high-quality vinyl graphics, design layout, and installation services for the Monroe
County Sheriff's Office fleet of law enforcement vehicles.
The successful bidder shall be responsible for applying consistent, durable, and highly visible
markings across a diverse fleet ranging from standard patrol SUVs to marine and off-road
units and specialty vehicles.
2. General Specifications
A. The specifications listed in this Request for Proposal ("RFP") are intended to serve as
general guidelines, unless otherwise noted, to be followed by contractors in preparing
a proposal and during the ensuing project. These specifications are intended to list the
major tasks to be completed and the Selected Contractor ("Contractor") shall be
responsible for completing all other tasks required to achieve a first-class project, even
if each specific task is not listed herein.
B. All work schedules and activities shall be coordinated with County staff and completed
in a fashion that minimizes the time of disruption to the County's normal operations.
C. In all circumstances, the work shall be of first-class quality and performed by qualified
personnel who are skilled in the respective trade and knowledgeable about the products
and equipment being used.
D. Care shall be taken to ensure no damage is caused to County property and any adjoining
property.
3. Scope of Work
The Contractor shall provide all labor, materials, and equipment necessary to perform the
following:
A. Design and Proofing: Adapt existing agency branding to fit various vehicle body
styles while maintaining a uniform standard, utilizing only approved logos and
markings provided by the Monroe County Sheriff's Office.
B. Material Specifications: Use premium, automotive-grade reflective and non-
reflective vinyl (e.g., 3M(TM) 5100R Scotchlite(TM) film [FDC Series] 064Gold or
equivalent) capable of withstanding Michigan's extreme weather, road salt, and UV
exposure.
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C. Installation: Professional on-site or off-site application with seamless finishes,
ensuring no damage to vehicle paint or surface.
D. Removal: Occasional removal of old graphics from decommissioned units without
ghosting or adhesive residue.
4. Vehicle Inventory Categories
Proposals must include pricing tiers or line items for the following vehicle types:
CATEGORY TYPICAL MODELS SPECIAL REQUIREMENTS
Ford Explorer, Chevy
High-visibility reflective markings
Standard Patrol Tahoe, Dodge Charger,
following uniform standard
transport vans.
Ford/Chevy pickup
Trucks/Work Units Application on pickup trucks
trucks of various models
Marine-grade, salt-water
Specialty/Marine Patrol Boats, Jet Skis
resistant vinyl
Durable laminate for
Recreational (ORV) Side-by-sides (UTVs)
off-road brush/abrasion
SWAT, Dive, Incident
Command/Special Large-scale graphic application
Command Vehicle
5. Technical Requirements
A. Reflectivity: All primary markings must meet or exceed local safety visibility
standards for emergency vehicles.
B. Warranty: Provide a minimum of a 5-year manufacturer warranty against peeling,
cracking, and fading; and a Minimum of a 2-year warranty on installation
workmanship.
C. Turnaround: Complete work on each vehicle within two (2) business days of delivery
to minimize fleet downtime.
6. Proposals and Contract Award
A. Contractors shall submit proposals and bid pricing to the County as described in the
Proposal Requirements included with this RFP. Proposals shall take into consideration
all such conditions as may affect the work under this contract. The submittal of a
proposal automatically implies that the contractor is completely familiar with the
location, scope, and nature of the work and of the equipment, materials, and labor
required to complete the project.
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B. The County may, in its discretion, award a contract to complete all components or a
selection of the components of the work listed within this RFP.
C. The County may visit and review contractors' facilities and equipment prior to award
of contract. Contractors shall be prepared to facilitate such visits and note additional
visits may be conducted during the term of any subsequent contract.
7. Receiving Office
Contractors shall submit proposals in accordance with the included Proposal Requirements,
and attach any other required documentation as specified in this Request for Proposal. The
final date to submit proposals is Thursday, April 9, 2026 at 4:00 PM EST. Proposals may be
submitted using either of the following methods:
A. Hard Paper Copy: Submit proposals by U.S. mail, courier service or personal delivery
to Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe,
Michigan 48161-2197. Proposals must be delivered in sealed envelopes and clearly
marked "Sealed Proposal for Fleet Graphic Branding RFP" so that no error in opening
may occur.
B. Email: Submit proposals via email as a separate Microsoft Word or PDF document
attachment to rfp@monroemi.org. Indicate in the email subject line "Sealed Proposal
for Fleet Graphic Branding RFP" so that no error in opening may occur.
8. Economy of Preparation
Proposals should be prepared simply and economically, providing straight-forward, concise
descriptions of the contractor's capabilities to perform the work. All pricing and requested
information shall be included in the proposal and outlined in narrative text explaining the
services to be performed; equipment and/or materials to be provided; cost of the services,
equipment, and/or materials; and the tentative schedule for work to be completed (if
applicable).
9. Addenda and Supplements to RFP
In the event of changes to the RFP, contractors will be notified in writing. Questions
concerning the project specifications and requirements, proposal submittal, or award and
administration of the contract should be directed simultaneously to the individuals listed
below:
Andrew Kish
Operations Coordinator
County of Monroe
125 East Second Street
Monroe, Michigan 48161
Telephone: 734-240-7268
Email: andrew_kish@monroemi.org
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10. Time Period of Evaluation
The County will select a contractor and award the contract as soon as possible after the proposal
due date stated in this RFP. However, submitted proposals shall remain valid for thirty (30)
days after the due date. Contractors should be prepared to commence work immediately upon
award notification.
11. Manufacturer's Directions
All manufactured articles, materials, equipment, etc. shall be applied, installed, connected,
erected, used, cleaned, and conditioned as directed by the manufacturer, unless herein specified
to the contrary. All materials shall be new and installed for the purpose of which they were
manufactured.
12. Brand Name Specification
Where applicable, a brand name, or equal specification as used in this solicitation, is used to
describe the standard of quality, performance, and characteristics desired, and not intended to
limit or restrict competition (unless specifically noted otherwise). Should a contractor object
to a product specified in this RFP, the burden of proof to demonstrate that an alternative
product is of equal or superior quality to the specified product falls upon the challenging
contractor. Contractors may submit proposals that include products from manufacturers not
specified herein.
13. Contract Term
The contract term shall be only for the duration of the schedule to prepare the work product,
deliver to the County, and for the County to accept the work product as satisfactory. Payment
shall be made by the County to the firm within thirty (30) days of receipt of invoice for the
work completed. Progress payments may be made to the firm for work completed to date.
14. Termination
Neither party, upon award of contract, except for non-performance on the part of the Contractor
(as determined exclusively by the County) or issues of non-payment on the part of the County,
may terminate the contract.
15. Payment
A. The Contractor shall submit monthly invoices to the County, and the County shall issue
payment to the Contractor within thirty (30) days of receipt of invoice for completed
and accepted work. Progress payments may be made to the Contractor for work
completed to date, in the discretion of the County.
B. The County reserves the right to withhold or reduce payment for any work not
performed or completed in accordance with the requirements and specifications
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outlined in this RFP, in its sole discretion. In such instances, the County may engage
in-house personnel or other contracted services to complete said work if the Contractor
fails to do so in a time period and manner acceptable to the County, and back charge
the Contractor for all costs incurred by the County as a result of the Contractor's failure
to perform.
C. The County shall not be obligated to compensate the Contractor for any additional work
performed by the Contractor that extends beyond the scope or requirements of this RFP,
unless prior approval was given by the County.
16. Incurred Contractor Costs
The County shall not be liable for any costs incurred by contractors or other respondents to
this RFP, prior to issuance of an agreement, contract, or other similar acquisition documents.
17. Other Provisions
Contractors shall list any other criteria or requirements to delineate responsibility for any
additional items and/or tasks to be completed by either the County or Contractor. These
provisions shall be in addition to those detailed or explained in this RFP.
18. Reservation of Rights
The County reserves the right to the following:
A. To accept or reject any or all proposals received as a result of this RFP. The County
shall not be obligated to award a contract solely on the basis of any response made to
this RFP, nor does the County intend to, nor will it be obligated to, pay for the
information solicited or obtained.
B. To reject all proposals and re-issue the RFP at any time prior to execution of a final
contract; to require, in any RFP for similar products and/or services that may be issued
subsequent to this RFP, terms and conditions that are substantially different from the
terms and conditions set forth in this RFP; or to cancel this RFP with or without issuing
another RFP.
C. To reject any proposal if, in the County's sole discretion, the proposal is incomplete,
the proposal is not responsive to the requirements of this RFP, the proposer does not
meet the qualification requirements set forth herein, or it is otherwise determined to be
in the best interest of the County to reject the proposal.
D. To supplement, amend, substitute or otherwise modify this RFP at any time prior to the
execution of a final contract.
E. Accept or reject any or all of the items in any proposal, and award a contract for the
whole or only a part of any proposal, if the County determines, in its sole discretion,
that it is in the County's best interest to do so.
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F. To reject the proposal of any proposer that, in the County's sole judgment, has been
delinquent or unfaithful in the performance of any contract with the County, is
financially or technically incapable, or is otherwise deemed to not be a responsible
proposer.
G. To waive any informality, defect, non-responsiveness, and/or deviation from this RFP
that is not, in the County's sole judgment, material to the proposal.
H. To permit or reject, in the County's sole discretion, amendments (including information
inadvertently omitted), modifications, alterations, and/or corrections to proposals by
one or more of the proposers following proposal submission.
I. To request that one or more of the proposers modify their proposals.
J. To request additional or clarifying information from any proposer at any time,
including information inadvertently omitted by a proposer.
K. To require that proposers appear for interviews and/or presentations of their proposals
at County offices.
L. To require references from proposers' previous clients on projects similar in type and
scope to the work sought in this RFP.
M. To conduct such investigations as the County considers appropriate with respect to the
qualifications of any proposer and with respect to the information contained in any
proposal.
19. Prime Contractor Responsibilities
The Contractor shall be required to assume full responsibility for all services offered in its
proposal. Further, the County will consider the Contractor to be the sole point of contact with
regard to contractual matters, including payment of any and all charges resulting from the
contract. The Contractor shall be responsible for the coordination and supervision of all
subcontractors and tradesmen employed to perform services under this contract. The
Contractor shall provide the County with a list the names of all subcontractors and tradesmen
to be employed to complete services under this contract.
20. Insurance
The Contractor, at its expense, must maintain during the term of any subsequent contract the
following insurance:
A. Workers' Compensation Insurance, which meets Michigan statutory requirements. The
Contractor shall take out and maintain during the life of this contract Workers'
Compensation Insurance for all employees employed at the sites listed in this RFP. In
the case any of the work is sublet, the Contractor shall require the subcontractor to
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provide such insurance. Proof of compliance with the Workers' Compensation Laws
and Social Security Laws shall be filed with the County and kept in full force and effect
at all times, until all the work on the project provided to be done under this contract has
been fully and finally completed. This shall be an absolute responsibility and duty of
the Contractor, who agrees to indemnify and save harmless the County from any
contributions or taxes or liability therefore.
B. Comprehensive General Liability Insurance with minimum limits of bodily injury of
$1,000,000 each person and $2,000,000 aggregate, and with minimum limits for
property damage of $1,000,000 each occurrence and $2,000,000 aggregate.
C. Comprehensive Automobile Liability (including hired and non-owned vehicles) with
Michigan no-fault coverage, with minimum limits for bodily injury of $500,000 each
person and $1,000,000 each accident, and with minimum limits for property damage
of $500,000 each accident.
If, during the term of any subsequent contract, changed conditions or other pertinent factors,
should in the reasonable judgment of the County, render inadequate the insurance limits, the
Contractor shall furnish on demand such additional coverage as may reasonably be required
and available under the circumstances. The insurance must be effected under valid and
enforceable policies, issued by recognized, responsible Michigan insurers that are well-rated
by national rating organizations.
Insurance policies must name the Contractor as the insured, along with the County as additional
insured, and must not be cancelled or materially changed without at least thirty (30) days prior
notice from the Contractor to the County. The Contractor must submit certificates evidencing
the insurance to the County at the time the Contractor executes the contract, and at least fifteen
(15) days prior to the expiration dates of expiring policies. Certificates of Insurance acceptable
to the County shall be filed with the County prior to commencement of any work.
In addition to the above, the Contractor shall, to the fullest extent permitted by law, defend,
pay on behalf of, indemnify, and hold harmless the County of Monroe, its elected and
appointed officials, and employees against any and all claims, demands, suits, or losses,
including all costs connected therewith, and for any damages which may be asserted, claimed
or recovered against or from the County of Monroe by reason of personal injury, including
bodily injury or death and/or property damage, including loss of use thereof, which arises out
of or is in any way connected or associated with this contract.
21. County Representative
The Contractor shall allow, at any time during the contract, the access of the County
Representative to view, inspect or otherwise observe the work in progress. The only exception
to this is when safety of the County Representative would be at issue. The County
Representative for this contract will be Michael Bosanac, County Administrator/Chief
Financial Officer, or his designee, who will coordinate with other County employees for the
completion of the work. Any approvals, questions, demands, etc. from the Contractor shall be
forwarded to this person for direction to the contract. No other person shall bind the County
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to additional costs or make any changes to the contract, project scope, etc. unless expressly
designated by the County Representative.
22. Guaranty and Warranty
The Contractor shall and hereby does warrant all work it performs, or work performed by
subcontractors it employs, and further warrants that all claims for compensation shall be done
so only after affirming the work is completed in accordance with the specifications and
requirements outlined in this RFP.
23. Turnkey Services
The Contractor shall provide the County with turnkey services. The Contractor shall be
responsible for furnishing and arranging for all deliveries, transportation, materials, fuel for
equipment, maintenance on equipment, supervision of field staff, and any other necessary
items, services, or activities associated with the work, even if not specifically listed in this
RFP.
24. Laws and Regulations
The work performed by the Contractor shall comply with all federal, state, and local laws,
codes, rules, regulations, and ordinances, including all ordinances and other statutory
provisions pertaining to this class of work. Such laws, rules, codes, regulations, and ordinances
shall be considered a part of these RFP specifications, even if not specifically listed within.
Any conflict between the RFP requirements and the aforementioned laws, codes, rules,
regulations, and ordinances shall be noted by the Contractor at the time its proposal is
submitted to the County. All safety precautions shall be followed for the type of work
performed by the Contractor to ensure a safe work environment for employees of the County,
visitors to County sites, inmates of any County facility, employees of the Contractor, and the
general public.
25. Freedom of Information Act
Information provided in proposals submitted to the County becomes public information and as
such is subject to public disclosure and review under the Michigan Freedom of Information
Act. Information contained in a contractor's proposal that is company confidential must be
clearly identified in the proposal itself.
END OF RFP
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