Mobile Unit Sanitation Services

REQUEST FOR QUOTE (RFQ) No. 26-3005-RFQ10
Mobile Unit Sanitation Services
April 28, 2026
Optional Pre-Bid Conference: Tuesday, May 5, 2026, at 10:30 am EST
North DeKalb Health Center
3807 Clairmont Road NE, Chamblee, GA 30341
DUE DATE
Tuesday, May 14, 2026, at 2:30 p.m. EST.
Bids shall only be accepted via email at:
DPH-DCBOHpurchasing@dph.ga.gov
Subject line 26RFQ10 Mobile Unit Sanitation Services
Any bid submitted in any other format (paper, fax, mail, etc.) will not be accepted.
Instructions to Bidders:
1. All communications regarding this solicitation must be directed to the Procurement and
Contracts Supervisor, Shakera Hall, shakera.hall@dph.ga.gov.
2. All questions or requests for clarification must be sent via email at
DPH-DCBOHpurchasing@dph.ga.gov In the subject line, use RFQ Questions - Mobile Unit
Sanitation Services. Questions are due no later than Thursday, May 7, 2026, at 2:00 p.m.
EST. Questions received after this date and time may not be answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
schedule changes, and other important information related to this solicitation will be posted
on the Georgia Procurement Registry and DKPH website, and it is the Offeror's
responsibility to check the Georgia Procurement Registry and DKPH website for any
addenda or other communications related to this solicitation.
4. DeKalb Public Health reserves the right to reject all bids and to waive technicalities and
informalities and make an award in the best interest of DeKalb Public Health.
5. DeKalb Public Health is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their proposals before the due date of this
solicitation.
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Solicitation No. 26-3005-RFQ10
Mobile Unit Sanitation Services

SUBMISSION COVERSHEET
COMPLETE AND RETURN THIS PAGE ALONG WITH THE LIST OF ITEMS BELOW
REQUEST FOR QUOTE
Radiology Interpretation Services
Company
Name
Contact Person
Address
Email Phone
You must complete and submit copies of the following items:
1. SUBMISSION COVERSHEET (page #2)
2. Exhibit A: COST PROPOSAL must be submitted with the Contractor's bid and be titled, "Cost
Proposal / Company Name."
3. Exhibit B: Certificate of Insurance (COI)
4. Exhibit C: CORPORATION WITHOUT CORPORATE SEAL STATEMENT OF CORPORATE
RESOLUTION
5. Exhibit D: CONSOLIDATED CERTIFICATE REGARDING LOBBYING; DEBARMENT,
SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE
REQUIREMENTS
6. Exhibit E: E-VERIFICATION DOCUMENTATION - The Contractor Affidavit
7. Exhibit F: REFERENCE SHEET
8. PROVIDE ALL INFORMATION REQUESTED IN SUBMISSION REQUIREMENTS
SECTION 3.1 (RFQ)
By submitting a response to the RFQ, the contractor is acknowledging that the contractor:
1. Has read all the information and instructions, and
2. Agrees to comply with all the terms and conditions, information, and instructions contained
in this RFQ.
Person Authorized to Sign on Behalf of the Contractor:
Signature: __________________________________________________________________
Printed Name/Title__________________________________________________________
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Solicitation No. 26-3005-RFQ10
Mobile Unit Sanitation Services

1.1 OVERVIEW
DeKalb Public Health (DKPH) is soliciting quotes from qualified vendors to provide routine
gray and black water pumping and disposal services for mobile units (repurposed recreational
vehicles) located at a centralized service location.
The selected vendor will service approximately four (4) RVs on a weekly basis, with potential
expansion to up to seven (7) units.
The initial term of the contract shall be July 1, 2026.
The contract may be renewed for up to four (4) additional one-year periods, subject to
satisfactory performance, mutual agreement, availability of funds, and continued operational
need.
2.1 SCOPE OF WORK
* The vendor shall provide all labor, equipment, materials, and transportation necessary to
perform safe, sanitary, and compliant waste disposal services.
* Pumping and disposal of gray water (wastewater from sinks and similar sources)
* Pumping and disposal of black water (sewage waste)
* Servicing approximately four (4) RVs per visit, increasing to up to seven (7) RVs as
needed
* Performing services at North DeKalb Health Center, 3807 Clairmont Road NE,
Chamblee, GA 30341.
* Ensuring all waste is transported and disposed of at approved facilities in accordance
with local, state, and federal regulations
* Maintaining the cleanliness of the service area after each visit
* Providing all hoses, pumps, containment systems, and safety equipment required to
perform services
Service Frequency
* Services shall be performed once per week, typically on Monday or Tuesday
* The number of RVs serviced per visit will vary based on operational need and may
include fewer than the total number of units on-site
* DKPH will identify which RVs require service prior to each scheduled visit
* Schedule adjustments may be made upon mutual agreement
* Vendor must be flexible to accommodate changes in service days and the number of units
serviced
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Mobile Unit Sanitation Services

Emergency and additional Services
* Vendor shall be available to provide additional or emergency services upon request
* Vendor shall provide a response within 24-48 hours for non-routine service requests
* Pricing for emergencies or additional services must be provided separately in the quote
Vendor Responsibilities
* Comply with all applicable health, safety, and environmental regulations
* Maintain all required licenses, permits, and certifications
* Ensure personnel are properly trained and qualified
* Provide and maintain insurance, including General Liability, Environmental Liability,
and Workers' Compensation
* Immediately report and properly manage any spills, leaks, or incidents, including
containment and cleanup
* Provide documentation or manifests verifying proper disposal at approved facilities
DKPH Responsibilities
* Provide access to the service location
* Ensure units are accessible at scheduled service times
* Provide advance notice of changes in the number of units requiring service
Payment Terms
* Payment shall be based on the number of units serviced per visit
* Vendor shall submit monthly invoices detailing service dates, number of units serviced,
and total charges
* Pricing must be provided on a per-RV, per-service basis
* Payment is subject to receipt and approval of the invoice
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Solicitation No. 26-3005-RFQ10
Mobile Unit Sanitation Services

3.1 SUBMISSION REQUIREMENTS
Bids must be submitted referencing each Section below.
Section 1- History and Organizational Structure of the Firm
Provide a cover letter introducing the company and including the corporate name, address
and telephone number of the corporate headquarters and local office. The name, email
address, and phone number of one individual who will serve as the company's primary
contact with DKPH for contract negotiation, as well as the name of the project manager.
A brief history of the company and the present organizational structure of the firm,
describing the management organization, permanent employees by discipline, and this
project's coordination structure; if the firm is a partnership, indicate the name of all
partners, if incorporated, indicate where and when. If the Contractor has changed names
or incorporation status within the last five (5) years, then please list all of such preceding
organizations and a brief reason for the change. Contractor shall also provide a business
license indicating that the Contractor can conduct business in DeKalb County, Georgia.
Further, Contractor shall provide documentation showing that the Contractor is properly
registered to conduct business in the State of Georgia. Contractor acknowledges and
agrees that any business license and registration must remain current for the duration of
the contract and such documents are material term to this agreement.
Section 2 - Company Qualifications and Experience
1. Detail your experience in providing each service outlined in the Scope of Work. Give
specific, relevant examples of prior projects of similar scope and nature.
2. Provide your company's current timelines for the various processes and turnaround
time for each task requested in this RFQ.
Section 3 - Cost
* Provide your cost on the DKPH bid schedule form, attached as Exhibit A.
* Section A: Line 1 - Award will be based on line item 1 only. Provide all
pricing on a per-unit basis. Pricing must be all-inclusive (labor, equipment,
disposal, travel, etc.).
* Section B: Lines 2-4- These items will not be used in the evaluation but may be
used if services are required.
4.1 EVALUATION
Contract award(s) will be made to the Contractor(s) that bids considered most
advantageous to DKPH based on the process and the evaluation criteria set forth below.
Bids that are deemed to be responsive will be submitted to the evaluation committee for
review. Bids that are deemed to be non-responsive will not be evaluated or considered for
award. Proposals that do not contain pricing information will not be considered for an
award.
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Mobile Unit Sanitation Services

4.2 Method of Award
Award of this contract will be awarded to the most responsive, responsible Bidder(s). If a Bidder
fails to submit an offer for all items on the cost proposal form its offer may be rejected.
4.1 Price
The pricing proposed by the Bidder shall be fixed for the duration of the contract award
period.
4.2 Warranty
A. Type of Warranty Coverage Required
Bidder(s) shall warrant the products and/ or services against faulty labor and/or defective
material for no less than ninety (90) calendar days after the date of acceptance by DeKalb
Public Health. This warranty requirement shall remain in effect for the full period identified
above; regardless of whether the Bidder is under contract with DeKalb Public Health at the
time of defect. Any payment by DeKalb Public Health on behalf of the goods or services
received from the Bidder does not constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
Bidder(s) shall be responsible for promptly correcting any deficiency, at no cost to DeKalb
Public Health within seven (7) calendar days after DeKalb Public Health notifies the Bidder
of such deficiency in writing. If the Bidder fails to honor the warranty and/or fails to correct
or replace the defective work items within the period specified, DeKalb Public Health may
at its discretion, notify the Bidder, in writing, that the Bidder may be subject to contractual
default if the corrections or replacements are not completed to the satisfaction of the
DeKalb Public Health within five (5) calendar days of receipt of the notice. If the Bidder
fails to satisfy the warranty within the period specified in the notice, the DeKalb Public
Health may (a) place the Bidder in default of its contract, and/or (b) procure the products
or services from another Bidder and charge the awarded Bidder for any additional costs
incurred by DeKalb Public Health for the work or items invoiced.
4.3 Acceptance of Product & Service
The products and services to be provided hereunder shall be delivered to DeKalb Public
Health and maintained in full compliance with the specifications and requirements set forth
in this contract. If a Bidder's product or service is determined to not meet the specifications
and requirements of this contract, either prior to acceptance or upon initial inspection, the
Bidder shall provide a direct replacement for the item and installation. The Bidder shall not
assess any additional charge(s) for any conforming action taken by DeKalb Public Health
under this clause.
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Mobile Unit Sanitation Services

4.4 Invoices
The Contractor shall submit a fully itemized invoice that references the DeKalb Public
Health contract number, material descriptions, quantities, unit price(s), and service
location(s).
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Mobile Unit Sanitation Services

TERMS AND CONDITIONS
1. CONTRACT: The request for proposal invitation, terms and conditions, the
specifications and the received proposal form the contract and they shall be fully part
of the contract, as if thereto attached, or therein repeated. These documents
represent the entire agreement between the successful vendor and DeKalb Public
Health ("DKPH") and supersede any prior discussions or negotiations,
representations, or agreements, either written or oral. Contracts, if awarded, will be
awarded to responsible proposers whose proposals will be most advantageous to the
DKPH, cost and other factors considered. The determination will be solely at the
discretion of the DKPH.
Based upon the availability of funding and the assumption of satisfactory
performance by the responder awarded the initial contract, it is the intent of the
DKPH to enter into a series of four (4), one-year renewable contracts. The contract
shall not bind, nor purport to bind, the DKPH for any contractual commitment in
excess of the original contract period, which is anticipated to be July 1, 2024,
through June 30, 2025.
In the event that DKPH exercises the right to renew, all terms, conditions, and
specifications of the original contract, as amended, shall remain the same and apply
during the extension period. A period not less than three years, or no more than five
years, in duration. If an extension option is exercised, such shall be accomplished in
writing between the contractor and DKPH's Procurement and Contracts Division.
2. The DKPH reserves the right to reject or accept any or all proposals and to waive
informalities, minor irregularities and technicalities in proposals received, whichever
is deemed to be in the best interest of the DKPH, and to re-advertise.
3. The DKPH may accept any items or group of items of any proposal unless the
proposer qualified his proposal by specific limitations.
4. COMPLETION: The Offeror shall read proposal carefully, complete all entries, and
submit all documents or information requested. Failure to do so may result in
rejection of the proposal.
5. CONTRACT RENEWAL: After the initial contract term, the DKPH reserves the
right to renew the contract for four (4) additional years if the vendor and the DKPH
mutually agree. Renewing the contract would imply doing so under the same terms
and conditions unless proposed changes are mutually agreed upon by both parties.
6. FUNDING: If for any fiscal year (July 1 to June 30) of this contract, DKPH for any
reason, fail to appropriate funds for these services, the DKPH will notify the vendor
immediately and will no longer be obligated under the contract.
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Mobile Unit Sanitation Services

7. EXCEPTIONS: Proposals meeting the requirements of this document shall be
considered. Offerors taking exception to any of the terms, conditions or offering
substitutions shall state these exceptions plainly on the Exceptions Page of this
document.
8. DEVIATIONS to any/all requested options in this proposal are subject to approval
by DKPH prior to any resultant award.
9. QUANTITIES: Unless otherwise noted, any quantities provided for this Request for
Proposal are estimated volume and do not represent a purchase contract quantity.
DKPH reserves the right to purchase quantities that are fewer, greater, or even none
for the line items presented based on needs at given times during the period of this
pricing contract. The DKPH reserves the right to not consider a proposal if a service
charge, minimum dollar, or minimum quantity is applied.
10. OFFER TIMELINE: Offeror agrees to keep their offer open for acceptance by the
DKPH for no less than ninety (90) days from the CSP response date and time.
11. COMPLIANCE: Under this contract, the DKPH Procurement Supervisor will have
the responsibility to ensure compliance with contract requirements, such as but not
limited to acceptance and inspection of equipment and services provided.
12. UNDERSTANDING: Offeror, by making his/her proposal, represents that he/she has
read and understands the request for proposal.
13. PURCHASE ORDER: DKPH limits its purchases through the use of properly
approved and authorized purchase orders. The successful vendor must be able to
accept purchase orders via email (preferred) or facsimile (FAX). Therefore, the
purchase order number shall appear on ALL itemized invoices to ensure payment.
14. Any contract(s) or agreement(s) signed by any DKPH employee other than the
District Health Director or their designee is considered null and void.
15. INVOICING: The vendor shall submit itemized invoices within a 30-day window of
service during the DKPH's fiscal year in which the items were purchased. Invoices
shall indicate the vendor contract number with the DKPH along with the DKPH
contract number. Invoices shall be issued only for services provided. Payment shall
not be due until the invoice(s) are submitted after delivery of service. Payments will
be made within thirty (30) days of receipt of an accurate non-disputed invoice. All
invoices can be mailed directly to: DKPH, Attention: Accounts Payable Department,
P.O. Box 987, Decatur, Georgia 30031 and to the Program Manager.
16. TAX EXEMPTION: DKPH, by law, is exempt from most taxes. Offeror to retain on
file a copy of a tax-exempt form submitted by DKPH. Offeror is encouraged to
allow for an automated tax exemption, not requiring the department buyer to request
exemption. Do not include tax in your bid totals. If awarded contract, Offeror may
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Mobile Unit Sanitation Services

obtain a copy of the DKPH Tax Exemption Certificate by contacting the DKPH
Purchasing Department.
17. SIGN-IN AND IDENTIFICATION BADGES: For safety purposes, all vendors will
sign-in at the DKPH or administration front desk when entering a DKPH facility.
All vendors will be expected to show their driver's license or other government
issued photo identification card to the employee at the front desk at the
administration office.
18. FAILURE TO ABIDE BY TERMS: If at any time, a vendor fails to fulfill or abide
by the terms, conditions, or specifications of the contract, or to perform by providing
the items/services at the price submitted or within the specified time frame, the
DKPH reserves the right, upon written notice to the vendor to cancel the contract.
19. DEFAULT: Prior to the cancellation of the contract for default, DKPH's
Procurement and Contracts Division will advise the vendor, in writing, of their
intentions, and the reasons for such intentions. The vendor will be allowed fifteen
(15) days to cure the default condition. If such condition is not cured to the
satisfaction of the DKPH after that time, then the cancellation of the contract may be
executed.
20. GIFTS: Please note that a "gift to a public servant" is a Class A misdemeanor
offense if the recipient is a government employee who exercises some influences in
the purchasing process of the governmental body. This would certainly apply to
anyone who helps establish specifications or is involved in product selection or
directs a purchase.
21. INTERLOCAL AGREEMENTS, PURCHASING COOPERATIVES: The DKPH
reserves the right to utilize other DKPH contracts, State of Georgia contracts,
contracts awarded by other Governmental Agencies, other Boards, or cooperative
agreements in lieu of any offer received, or award made as a result of this proposal,
if it is in the DKPH's best interest to do so.
22. VENUE: Both parties agree that venue for any litigation arising from this contract
shall lie in DeKalb County, Georgia.
23. INSURANCE. Prior to beginning work, the successful contractor is required to
furnish Certificates of Insurance as may be required by the DKPH and described in
the specifications (Exhibit A)
24. PERFORMANCE: Prospective vendor must affirmatively demonstrate responsibility
through a satisfactory performance record. Each Offeror is required to submit with
their proposal a list of three (3) references of organizations for which they currently
or have provided products/services to within the last three (3) years. The list shall
include the company/entity name, address, contact name, and telephone number.
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