2026-2028 Mobile Snack Bar Concession

BID SPECIFICATION
TOWNSHIP OF OCEAN,
MONMOUTH COUNTY, NEW JERSEY

Mobile Food Concession
William F. Larkin Golf Course
2026 - 2028 SEASONS

Bids will be received by the Township Manager of the Township of Ocean at the
Township of Ocean Municipal Building, West Wing Conference Room, Second Floor,
399 Monmouth Road, Oakhurst, New Jersey, Friday, May 8, 2026 at 2:00 p.m.
prevailing time.

Prepared by
DEPARTMENT OF HUMAN SERVICES
732-531-2600

Name of Bidder:

Address:

Email:

Phone:

TABLE OF CONTENTS

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NOTE: THIS PACKET CONTAINS A COMPLETE SET OF INSTRUCTIONS, BIDDING FORMS

Table of Contents
Legal Notice
Instruction to Bidders

Requirements of Prospective Bidder
(Explanation of Statement of Ownership)

Invitation of Bid

Detailed Requirements

Bid Document Checklist

Bid Proposal

Bid Security

Not Applicable: Consent of Surety
Ownership Statement Compliance Form
Vendor Certification Form

Bidder Qualification Form

Non-Collusion Affidavit

Mandatory Affirmative Action Language - Exhibit A

Affirmative Action Requirements for Procurement & Service Contracts

Insurance Specifications - Schedule A

Not Applicable: The Public Works Contractor's Registration Act

Business Registration Certificate (Chp. 57, Laws 2004-S1778)

(required for Contractor & Sub-contractor)
Not Applicable: List of Subcontractors

Bidder Reference Sheet

AND SPECIFICATIONS.

WHEN SUBMITTING A BID YOU MUST RETURN THE COMPLETE PACKET (SECTIONS VII THROUGH XX!)

SECTION Il - LEGAL NOTICE

LEGAL NOTICE LEGAL NOTICE LEGAL NOTICE

TOWNSHIP OF OCEAN - COUNTY OF MONMOUTH

TAKE NOTICE that sealed proposals will be received by the TOWNSHIP MANAGER of the Township of
Ocean in the County of Monmouth, New Jersey for the following:

MOBILE FOOD CONCESSION AT THE
WILLIAM F. LARKIN GOLF COURSE
2026-2028 SEASONS

as more particularly described in the Bid Specifications and Bid Proposal Forms.

SAID BIDS WILL BE OPENED and read in public by the Township Manager at the Township of Ocean
Municipal Building, West Wing Conference Room, Second Floor, 399 Monmouth Road, Oakhurst, New Jersey,
on Friday, May 8, 2026 at 2:00 p.m. prevailing time.

OBTAINING/EXAMINING BID DOCUMENTS: Bid documents will be on file in the DEPARTMENT
OF HUMAN SERVICES located at 601 Deal Road, Ocean, New Jersey (732-531-2600) and on the Township
of Ocean website at www.oceantwp.org and may be inspected by prospective bidders during normal business
hours.

SUBMISSION OF BIDS: The completed bid form and other items required shall be placed in a sealed
envelope including the name and address of the bidder and the name of the item on the outside, addressed to the
Township Clerk, Township of Ocean, and delivered prior to the bid opening to the Township at the above
address for receiving bids.

SECURITY DEPOSIT: Is required in an amount of not less than ten percent (10%) of the total amount of the
bid of the first season's rent indicated in the bid.

STATUTORY REQUIREMENTS: Bidders are required to comply with the requirements of N.J.S.A. 10:5-
31 et seq. and N.J.A.C. 17:27 (Affirmative Action); and P.L. 1963, C. 150 (Prevailing Wage) and must include
a Statement of Ownership of 10% or more of the stock of the bidder corporation or partnership pursuant to P.L.
1977, C. 33 of the laws of New Jersey; and P.L. 2004, c.57, NJ Business Registration Requirements (N.J.S.A.
52:32-44)

AWARD of the contract will not be made until the necessary funds have been provided to the Township of
Ocean in a lawful manner.

REJECTION OF BIDS: The Township Council reserves the right to reject any and all bids or to waive any
formalities, where such formality is detrimental to the best interest of the Municipality.

By order of Mayor and Council of the Township of Ocean.

JESSIE M. JOSEPH, RMC/CMC
Township Clerk

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SECTION Ill - INSTRUCTIONS TO BIDDERS
USE OF SEPARATE BID FORMS

Attention is directed to the fact that these Specifications include a complete set of bidding forms. These
are for the convenience of bidders AND ARE NOT TO BE DETACHED FROM THE SPECIFICATIONS.

INTERPRETATIONS AND APPROVALS

No oral interpretations as to the meaning of the Specifications including the drawings or oral approval
for substitutions will be made to the bidder. Any inquiry received five (5) or more days prior to the date
fixed for opening of bids will be given consideration. Every interpretation or approval for substitution
made to a bidder will be in the form of an addendum to the specification, which, if issued, will be on file
in the office of the Township Manager. In addition, addenda will be mailed to each bidder, and it shall
be the bidder's responsibility to make inquiry as to the addenda issued. All such addenda shall become
part of the Contract and all bidders shall be bound by such addenda, whether or not received by the
bidder.

Every request for an interpretation or approval for substitution shall be made in writing.
Sections of the Bid Package which indicate Not Applicable and are printed in a grey shade, do not

apply to this bid specification.

SUBMISSION OF BID PROPOSAL

All bids must be submitted on forms prepared by the Township of Ocean and shall be subject to all
requirements of the Specifications, including drawings and this Instructions to Bidders.
DO NOT DETACH BID FORMS FROM SPECIFICATIONS.

Bid documents shall be enclosed in envelopes. They shall be sealed and clearly labeled with the words
Bid Documents, the project name and name of bidder. The Township of Ocean may consider as
informal any bid on which there is an alteration of or departure from the Bid hereto attached.

SECURITY DEPOSIT

The bid must be accompanied by a security deposit which shall not be less than ten percent (10%) of
the amount of the first season's bid, but not to exceed twenty-thousand dollars ($20,000) and must be
a certified check. Certified check must be made payable to the Township of Ocean, Monmouth County,
New Jersey. Cash deposits will not be accepted.

In the final year of the contract, the security deposit will be refunded within 60 days of the end of the

season or in the case of non-renewal of the contract, within 60 days of the notice of the same and if all
condition of the contract have been met. No bid will be considered unless it is so guaranteed.

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The Township of Ocean may make such disposition of the certified check as will accomplish the
purpose for which submitted. Certified checks of unsuccessful bidders will be returned as soon as is
practicable after the opening of the bids.

CORRECTIONS

Erasures or other changes in the bids must be explained or noted over the signature of the bidders.

TIME FOR RECEIVING BIDS

Sealed bids will be received at the time and place set forth in the Invitation of Bids.

OPENING OF BIDS

At the time and place fixed for opening of bids, every bid received within the time fixed for receiving
bids will be opened and publicly read aloud, irrespective of any irregularities therein. Bidders and other
persons properly interested may be present in person or by representative.

AWARD OF CONTRACT: Reject of Bids

The contract will be awarded to the responsible bidder submitting the highest proposal complying with
the conditions of the Invitation for Bids, provided each such bid is reasonable and it is in the interest of
the Township of Ocean to accept it. The bidders to whom the awards are made will be notified at the
earliest practical date. The Township of Ocean, however, reserves the right to reject any and all bids
and to waive any informality in bids received whenever such rejection or waiver is in the interest of the
Township of Ocean.

PERFORMANCE GUARANTEES - Execution of Contract

If at any time, in the opinion of the Township of Ocean, the requirements under this Contract(s) or any part
hereof has been abandoned, is unnecessarily delayed or cannot be completed by the Contractor at the
rate or within the time specified, or the Contractor willfully violates any of the covenants of this Contract or
executes it in bad faith, the Township may declare the Contractor in default of this Contract and, with
fourteen (14) days written notice, notify the Contractor to discontinue all work there under and the
Township will have the right to cancel the Contract and secure the Contract items and services elsewhere.
The following is not applicable: The Township of Ocean shall recover the cost of such services and
materials thus procured by deducting it from the monies due or which may become due to the Contractor.
In the event that such monies are insufficient to pay this cost and to do all else necessary for the proper
completion of the Contract then the amount of such cost in excess of such monies otherwise due the
Contractor shall be deducted or paid from the performance guarantee.

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Subsequent to the award and within the fifteen (15) days after the prescribed forms are presented for
signature, each successful bidder shall execute and deliver to the Township of Ocean a contract in
such number of counterparts as the Township of Ocean may require.

The failure of any successful bidder to execute the resulting contract shall constitute a default and the
Council may either award the contract to the next responsible bidder or re-advertise for bids, and may
charge against the bidder the difference between the amount of the bid and the amount for which a
contract for the work is subsequently executed.

INSURANCE COVERAGE

The contractor shall maintain workmen's compensation insurance as required by applicable Labor Law
and Contractor's Liability insurance coverage as specified in Schedule A - INSURANCE.

The contractor must file a Certificate of Insurance with the Township at the signing of the contract.

FAMILIARITY WITH PROPOSED WORK

The bidder is assumed to have fully informed him/herself of the conditions related to the proposed
contract, and to have read and understood every section and clause of the contract and all other
matters, which can in any way effect the work under the agreement. The contractor agrees that he will
make no claims for or of misinterpretation or misunderstanding of the contract, working conditions, or
because of lack of information.

METHOD OF AWARD

Award, if made, will be to the highest responsible bidder whose proposal complies in all respects with
the requirements therein.

Where alternate bids are requested for more than one type of product or service, the decision as to the
alternates adopted are expressly reserved by the Township, and the award of the contract combination
of alternates selected, as based upon the estimated quantities is the highest, provided that the bidder,
in the opinion of the Township, is otherwise qualified to perform the work. A contract will not be awarded
to a bidder who has failed to bid on the alternate type of work or material covered in the proposal.

The Township will not be bound by the award nor shall any work be performed on account of the
proposed contract until the contract has been fully executed, delivered and approved.
NON-COLLUSION AFFIDAVIT AND BIDDER QUALIFICATIONS FORM

The bidder must submit, as part of his/her bid proposal, a non-collusion affidavit and completed bidder
qualification form briefly describing the bidding organization's business qualifications.

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THE PUBLIC WORKS CONTRACTOR REGISTRATION ACT (Not Applicable)

The bidder must submit, as part of his bid proposal, a Public Work's Contractor License which applies
to contractors bidding on work on Municipal buildings.

NJDA 34:11-56.48 et seq. requires that a general or prime contractor and any listed subcontractor
named in the contractor's bid proposal shall possess a certificate at the time the bid proposal is
submitted. After bid proposals are received and prior to award of contract, the successful contractor
shall submit a copy of the contractor's certification along with those of all listed subcontractors. All
not listed subcontractors and lower tier sub-subcontractors shall be registered prior to starting work

on the project. It is the general contractor's responsibility that all non -listed sub-contractors at any
tier have their certificate prior to starting work on the job.

Under the law a "contractor" is "a person partnership, association, joint stock company, trust,
corporation or other legal business entity or successor thereof who enters into a contact: which is
subject to the provisions of the New Jersey Prevailing Wage Act [NJSA 34:11-56.25, et seq.] It
applies to contractors based in New Jersey or in another state.

The law defines "public works projects" as contracts of "public work" as defined in the Prevailing
Wage statutes {NJSA 34:11-56.26 (5)}. The term means:

e "Construction, reconstruction, demolition, alteration, or repair work or maintenance work,
including painting and decorating, done under contract and paid for in whole or in part out of
the funds of a public body, except work performed under a rehabilitation program.

e "Public Works" shall also mean construction, reconstruction, demolition, alteration or repair
work, done on any property or premises, whether or not the work is paid for from public
funds..."

e "Maintenance work" means the repair of exiting facilities when the size, type or extent of
such facilities in not thereby changed in increased. While "maintenance" includes painting
and decorating and is covered under the law, it does not include work such as routine
landscape maintenance or janitorial services.

To register, a contractor must provide the State Department of Labor with a full and accurately
competed application form. The form is available online at www.state.nj.us/labor/Isse/Ispubcon.htm
NJSA 34:11-56.55 specifically prohibits accepting application for registration as a substitute for
certificate of registration.

PROOF OF BUSINESS REGISTRATION

NJSA 52:32-44 requires that each bidder (contractor) submit proof of business registration with the
bid proposal. Proof of registration shall be a copy of the bidder's Business Registration Certificate
(BRC). A BRC is obtained from the New Jersey Division or Revenue. Information on obtaining BRC
available on the Internet at www.nj.gov/njbgs or by phone at (609) 292-1730. NJSA 52:32-33
imposes the following requirements on contracts and all subcontractors that knowingly provide goods
or perform service for a contractor fulfilling this contract.

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1) The contractor shall provide written notice to its subcontractors and suppliers to submit
proof of business registration to the contractor;

2) Prior to receipt of final payment from a contacting agency, a contractor must submit to
the contracting agency an accurate list of all subcontractor or attest that none was used;

3) During the term of this contract, the contractor and its affiliates shall collect and remit,
and shall notify all subcontractors and their affiliates that they must collect and remit to
the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales
and use Tax act, (NJSA 54:32B-1 et seq.) on all sales of tangible personal property
delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides
false business registration information shall be liable to a penalty of $25 for each day of violation, not
to exceed $50,000 for each business registration not properly provided or maintained under a
contract with a contracting agency. Information on the law and its requirements is available by calling
(609) 292-9292.

PROCUREMENT AND SERVICE CONTRACT

AGREEMENT OF CONTRACTOR REGARDING PERSONNEL
MANDATORY AFFIRMATIVE ACTION LANGUAGE

EXHIBIT A attached

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SECTION IV - Requirements of Prospective Bidder
(Explanation of Statement of Ownership)

P.L. 1977 CHAPTER 33 - (Ownership Statement of Compliance)

BE IT ENACTED by the Senate and General Assembly of the State of New Jersey:

No corporation or partnership shall be awarded any contract nor shall any agreement be entered into
for the performance of any work or the furnishing of any materials or supplies, the cost of which is to
be paid with or out of any public funds, by the State or any county, municipality or school district or any
subsidiary or agency of the State, or of any county, municipality or school district, or by any authority,
board or commission which exercises governmental functions, unless prior to the receipt of the bid of
said corporation or accompanying the bid of said corporation or partnership, there is submitted a
statement setting forth the names and addresses of all stockholders in the corporation or partnership
who own 10% or more of its stock, of any class or of all individual partners in the partnership who own
a 10% or greater interest therein, as the case may be. If one or more such stockholders holding 10%
or more of that corporation's stock, or the individual partners owning 10% or greater interest in that
partnership, as the case may be, shall also be listed. The Disclosure shall be continued until names
and addresses of every stockholder owning 10% of the stock of the bidding corporation or 10% of the
stock of a corporate stockholder owning 10% of the stock of the bidding corporation or their corporate
stockholders are submitted non-corporate stockholder, and individual partner, exceeding the 10%
ownership criteria established in this act, have been listed.

This act shall take effect immediately.

Also enclosed herewith is the Ownership Statement of Compliance Form in compliance with
Public Law 1977, Chapter 33.

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SECTION V - INVITATION OF BID -TOWNSHIP OF OCEAN

INVITATION

Qualified vendors are invited to bid on the items listed within the package in accordance with the Bid
Specifications and the standard Township terms and conditions. Said bidders are required to
demonstrate that they are qualified to provide services for which they are bidding. A reference list of
recent services offered in compliance with these specifications is required with the completed bid
package.

Bids will be received by the Township Manager of the Township of Ocean at the Township of Ocean
Council Conference Room, Second Floor, 399 Monmouth Rd., Oakhurst, NJ on Friday, May 8, 2026
at 2:00 p.m. prevailing time.

GENERAL TERMS

Vendor is to deliver all specified services under the direction of the Department of Human Services.

SPECIFICATION TERMS

All bidders must answer compliance questions in full. If a bidder is basing his/her proposals on services
other than what is specified in these bid documents and wishes the services he/she proposes to be
considered as a "approved equal" he shall SUBMIT ON A SEPARATE SHEET, in the exact format of
the technical specifications contained herein, an item by item description of that which he/she proposes
to substitute. Failure to carry out the provisions noted herein may be deemed sufficient reason not to
consider the bidder's proposal.

CONTRACT TERM
The Township reserves the right to award a one, two or three year (season) lease agreement. In the
event of a multiple year (season) lease award, the Township or the lessee shall have the option to

cancel the lease agreement for any reason on or before 1 December 2026 for the 2027 season and on
or before 1 December 2027 for the 2028 season.

TAXES

Municipality ID # (21-6000-959)