Mobile Parking System
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 8, 2024 |
| Due Date: | Feb 2, 2024 |
| Solicitation No: | RFQ-1000921 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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RFQ-1000921
Mobile Parking System
Issue Date: 1/8/2024
Questions Deadline: 1/19/2024 12:00 PM (CT)
Response Deadline: 2/2/2024 12:00 PM (CT)
Contact Information
Contact: Jason Utz
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: (515) 294-5641
Email: utz@iastate.edu
Page 1 of 10 pages
Deadline: 2/2/2024 12:00 PM (CT)
RFQ-1000921
Event Information
Number:
RFQ-1000921
Title:
Mobile Parking System
Type:
Request for Proposal (Public)
Issue Date:
1/8/2024
Question Deadline: 1/19/2024 12:00 PM (CT)
Response Deadline: 2/2/2024 12:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
HigherEdCloudVendorAssessmentTool.xlsx
Download
Download, complete and attach under the "Response Attachments" tab with your proposal.
Insurance Language - Professional Services & Software Dev (On Campus) 09-
2021.pdf
Download
Insurance Requirements - Professional Services & Software Dev (On Campus) 09-2021.pdf
Requested Attachments
Security Documentation
(Attachment required)
HECVAT OR SOC I Report OR SOC 2 Type II Report If you do not already have a HECVAT completed, please
download and complete from the "Attachments" tab. One of the mentioned documents (HECVAT or SOC Report) is
required for a security review.
Voluntary Product Accessibility Template (VPAT)
(Attachment required)
Provide a VPAT to evaluate digital accessibility.
Detailed Quote
(Attachment required)
Provide a line item details quote, including total cost of ownership to ISU for a five year term
Training and Support
(Attachment required)
Provide training, support and any related Service Level Agreements (SLAs) information
Page 2 of 10 pages
Deadline: 2/2/2024 12:00 PM (CT)
RFQ-1000921
Reporting
(Attachment required)
Prove example reports including the types of information requested in the specifications. Also, provide any other
commonly run reports and dashboards.
Bid Attributes
1 Overview and Background
To effectively execute game-day parking operations, ISU athletics is looking for a mobile parking system that
encompasses intelligent compilation of data, live tracking, ease of use, and the ability to process onsite
transactions. The software should be able to differentiate between types of parking passes and must be able to
catalogue this data. Additionally, the software must be able to integrate to Ticketmaster, ISU's ticketing system. ISU
requests proposals of companies that have considerable experience in athletics parking operations, and provides
technical support before, during, and after events.
Read and understood
(Optional: Check if applicable)
2 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Ability to Meet Specifications
Ease of Use / Visual Appeal
Availability of Support
Exceptions Taken to RFP Terms and Conditions
Quality of References / Past Experiences
Total Cost for Iowa State University
Data Analytics Offered
Read and understood
(Required: Check if applicable)
3 Implementation Timeline Details
Please briefly explain how long you would expect implementation to take and what the commitment from ISU
resources would be needed. A system is needed installed and ready for use by August of 2024.
(Required: Maximum 1000 characters allowed)
4 Supplier Presentations
Representatives from your company will be available for virtual presentations if requested the week of INSERT
HERE?
Yes, we will be available.
(Required: Check only one)
No, we will not be available.
5 REQUIREMENTS
Please indicate if your product meets the following requirements.
6 Solution is able to integrate with Ticketmaster?
Yes No
(Required: Check only one)
Page 3 of 10 pages
Deadline: 2/2/2024 12:00 PM (CT)
RFQ-1000921
7 Solution includes user friendly scanners with the capability to scan various types of parking passes?
Yes No
(Required: Check only one)
8 Scanners are capable of distinguishing a legitimate pass from an illegitimate one?
Yes No
(Required: Check only one)
9 Devices are capable of taking payments onsite?
Yes No
(Required: Check only one)
1 Software is able to distinguish data determining pre-payment vs. onsite payment?
0
Yes No
(Required: Check only one)
1 Solution includes the ability to live track data as passes are scanned?
1
Yes No
(Required: Check only one)
1 Solution catalogues transactions by type of pass, time of scan, and location that scan occurred?
2
Yes No
(Required: Check only one)
1 Solution provides post event transactional data?
3
Yes No
(Required: Check only one)
1 REQUIREMENTS COMMENTS
4 If you cannot meet any of the above requirements but would like to briefly explain further please do so here.
(Optional: Maximum 4000 characters allowed)
1 Describe the guaranteed and expected battery life of the handheld scanning devices in terms of hours.
5
(Required: Maximum 1000 characters allowed)
Page 4 of 10 pages
Deadline: 2/2/2024 12:00 PM (CT)
RFQ-1000921
1 Provide a short description of your customer support offerings. A more detailed explanation may be
6 added as an attachment with your bid response.
(Required: Maximum 1000 characters allowed)
1 Provide a short description of your data analytics capabilities. A more detailed explanation may be
7 added as an attachment with your bid response.
(Required: Maximum 1000 characters allowed)
1 Please provide some screenshots of your proposed solution as attachments along with your bid
8 response.
Read and Understood
(Required: Check if applicable)
1 Additional Features and Functionality
9 Provide any features or functionality your software provides that was not listed above that makes you stand out
from your competition.
(Optional: Maximum 4000 characters allowed)
2 Company Overview / Background
0 Please provide a brief company overview.
(Required: Maximum 4000 characters allowed)
2 Reference #1 Name and Company
1 References similar to the size and scope of ISU are preferred. You must provide actual references with your
response.
(Required: Maximum 1000 characters allowed)
Page 5 of 10 pages
Deadline: 2/2/2024 12:00 PM (CT)
RFQ-1000921
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See Also
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City of Dubuque, IA
Bid Due: 5/13/2024
Bid Number: 5429900017-811 Bid Title: RFP: Fleet Operations Assessment Category: Public Works Status:
City of Dubuque, IA
Bid Due: 5/13/2024