MOA 34-26047 - UNC-CH-Onsite Psychiatry Services - Sourcing Event

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	561920 - Convention and Trade Show Organizers
Posted Date:	Apr 7, 2026
Due Date:	May 28, 2026
Solicitation No:	Doc2120190294
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	Doc2120190294
Project Title:	MOA 34-26047 - UNC-CH-Onsite Psychiatry Services - Sourcing Event
Description:	MOA 34-26047 - UNC-CH-Onsite Psychiatry Services
Opening Date:	5/28/2026 5:00 PM
Posted Date:	4/8/2026
Status:	Open
Department:	DHHS - MURDOCH DEVELOPMENT CENTER


Solicitation Number * Doc2120190294	Department DHHS - MURDOCH DEVELOPMENT CENTER	Status Reason Open
Opening Date 2026-05-28T17:00:00.0000000	Posted Date * 2026-04-07T19:39:59.0000000Z	Primary Commodity Code Medical doctor specialist services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Debra Hughes
Description MOA 34-26047 - UNC-CH-Onsite Psychiatry Services

Attachment Preview

MEMORANDUM OF AGREEMENT (MOA)

BETWEEN

NORTH CAROLINA DEPARTMENT OF HEALTH AND HUMAN SERVICES

DIVISION OF STATE OPERATED HEALTHCARE FACILITIES -

MURDOCH DEVELOPMENTAL CENTER

AND

UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL

SCHOOL OF MEDICINE – DEPARTMENT OF PSYCHIATRY

MOA #34-26047

ONSITE PSYCHIATRIC SERVICES

This Memorandum of Agreement (MOA) is hereby entered into by and between the North Carolina Department of Health

and Human Services (NC DHHS), Division of State Operated Healthcare Facilities (DSOHF), Murdoch Developmental

Center (“Division”), and the University of North Carolina (UNC) at Chapel Hill, School of Medicine’s Department of

Psychiatry (“Contractor”). Division and Contractor may be referred to collectively as the “Parties”.

The purpose of the agreement is for the Contractor to provide Onsite Psychiatric Services.

1. Agreement Documents: This agreement consists of the following documents, which are incorporated herein

by reference:

a. Agreement introduction/cover

b. Scope of Work

c. ATTACHMENT A: PRICING FORM

d. ATTACHMENT B: NC CONTRACT TERMS AND CONDITIONS – MEDICAL SERVICES

e. ATTACHMENT C: STATE CERTIFICATIONS

f. ATTACHMENT D: FEDERAL CERTIFICATIONS

g. ATTACHMENT E: CONTRACT ADDENDUM FOR VACCINATION AND INFECTION CONTROL

h. ATTACHMENT F: DSOHF VACCINATION POLICY AND ATTESTATION

i. ATTACHMENT G: FRAUD, WASTE AND FINANCIAL ABUSE COMPLIANCE

2. Effective Period: The Agreement shall have an initial term of three (3) years, beginning on January 1, 2027

through December 31, 2029. In addition to any optional terms, and with the Contractor’s concurrence, the

Division reserves the right to extend an agreement term for a period of up to 180 days in 90-day-or-less

increments. The terms and conditions of the Agreement shall be reviewed no more frequently than annually to

ensure consistency with fair market value for the services provided and may be amended upon mutual

agreement of the parties.

3. Contractor’s Duties: Contractor shall provide the services as described in the scope of work and in accordance

with the approved budget. Contractor shall invoice the Division. The standard format for invoicing shall be Single

Invoices meaning that the Contractor shall provide a monthly invoice within ten (10) calendar days following the

end of each month in which services were performed. At a minimum, the following fields shall be included on

all invoices: Contractor’s Billing and Remit to Address, NC Agreement Number, UNC School of Medicine

Agreement Number, Date of services and total amount due.

Ver: 2/13/24Page 1 of 61

Agreement Number: 34-26046

UNC SOM #

4. Division’s Duties: The Division shall reimburse the Contractor in the manner and in the amounts specified in the

Agreement. The total amount paid by the Division to the Contractor under the Agreement shall not exceed the

cost outlined in Attachment A: Pricing.

5. Agreement Administrators: All notices permitted or required to be given by one Party to the other and all

questions about the Agreement from one Party to the other shall be addressed and delivered to the other Party’s

Agreement Administrator. If any contact information changes, the Party is to let the other Party know

immediately in writing.

For the Division:

MURDOCH DEVELOPMENTAL CENTER

AGREEMENT ADMINISTRATOR

Name: Ruby Royster, Purchasing Director

Address: Murdoch Developmental Center

1600 East C Street

Butner, NC 27509

PH:

919-575-1131

EMAIL: ruby.royster@dhhs.nc.gov

For the Contractor:

UNIVERSITY OF NORTH CAROLINA (UNC)

AGREEMENT ADMINISTRATOR

Name:

Address:

PH:

EMAIL:

6. Agreement Managers: Managers will be responsible for corresponding with each other in order to manage the

deliverables and reject or accept goods and services. The Agreement Managers will be the first point of contact

for any contractual performance concerns or issues. If a resolution is not reached, the Agreement Managers

will notify the Agreement Administrators to provide a formal complaint.

For the Division:

MURDOCH DEVELOPMENTAL CENTER

AGREEMENT MANAGER

Name:

Address:

Jason Hockaday, Business Manager

Murdoch Developmental Center

1600 East C Street

Butner, NC 27509

PH:

EMAIL:

919-575-1102

jason.hockaday@dhhs.nc.gov

Ver: 2/13/24Page 2 of 11

Agreement Number: 34-26046

For the Contractor:

UNIVERSITY OF NORTH CAROLINA (UNC)

AGREEMENT MANAGER

Name:

Address:

UNC SOM #

PH:

EMAIL:

7. Incorporation of Master Agreement: This Agreement is entered into pursuant to, and is governed by, the terms

and conditions of the Master Agreement between the parties (dated 15 May 2023), which are incorporated herein

by reference. In the event of a conflict between this Agreement and the Master Agreement, the terms of this

Agreement shall control solely with respect to the subject matter herein, and the Master Agreement shall

otherwise remain in full force and effect.

8. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their principals to

the terms of this agreement.

In Witness Whereof, the Contractor and the Division have executed this agreement.

CONTRACTOR – University of North Carolina (UNC), School of Medicine – Department of Psychiatry

____________________________________________________________________

Printed Name and Signature

_____________________________________________________________________

Title and Date

DIVISION - NC DHHS, Division of State Operated Healthcare Facilities – Murdoch Developmental Center

Jason Hockaday

___________________________________________________________________

Printed Name and Signature

Business Manager

___________________________________________________________________

Title and Date

Ver: 2/13/24Page 3 of 11

Agreement Number: 34-26046

SCOPE OF WORK

UNC SOM #

BACKGROUND

Murdoch developmental Center (MDC) must provide psychiatric services for any of the 375 (yearly average) men,

women, and children living at MDC who require this service. Federal ICF/IDD regulations, specifically W-322 requires

that the Center, “must assure individuals with mental illness are referred to specialists for proper diagnosis and

treatment.” In addition, ICF/IDD Regulation W-312 states that, “for any individual who receives psychotropic

medications, the psychiatric diagnosis must be based on a comprehensive psychiatric evaluation which supports the

psychiatric diagnosis.” Psychiatric services must be provided by psychiatrists, as psychiatric consultations and follow-up

are beyond the scope of primary care staff physicians. ICF/IDD regulations require that referral to specialists be available

when necessary; and stipulates that there must be “follow-up to recommendations for referrals to specialists when

appropriate for specific examinations or evaluations and treatments, and those medical services must be provided to the

individual if not provided in-house. There must be a written agreement that specifies the responsibilities of the facility

and outside provider.”

A significant number of the men, women, and children who live at MDC have psychiatric diagnosis or behavioral disorder

requiring treatment with psychiatric medication(s). In most individuals these problems are life-long, and for many,

prevent them from living in less structured or community environments. Many of these individuals would be a danger to

themselves or others without continuous supervision and specialized treatment. Without appropriate treatment, these

individuals would not be able to participate in activities of daily living or have any hope of community involvement, such

as special outings and supported employment. By providing on site psychiatric services, MDC is able to provide

individually tailored medication regimens and comprehensive treatment programs to meet the mental health needs of

each individual in a timely fashion. Failure to provide this specialized psychiatric consultation could result in standard

level deficiencies with resulting funding cuts for the provision of services to individuals who live at MDC.

Murdoch’s Children’s Outpatient Assessment Clinic provides a thorough review and assessment of the complex clinical

needs of the children referred. Initially these referrals came from within the North Central Region but as of January

2018, it now accepts referrals from the entire state of North Carolina. The Children’s Assessment Clinic is a coordinated

effort between Murdoch’s Professional Services and Health Services departments. The end result of the clinic visit will

be the development of a Comprehensive Clinical Assessment that will outline the types of services and supports the

person is likely to need in order to obtain/maintain optimal functioning within the home, school, and community

environment. Assessment teams will always include a psychiatrist, as well as a physician, psychologist, and social

worker, as well as a medication review by a pharmacist. Involved clinicians will be making recommendations based on

review of assessment results and historical information/records, observations of and interactions with the child in the

clinic setting, and information obtained from family, care providers, and care coordinators.

PROJECT OBJECTIVES

Division will procure the services of Contractor’s licensed Psychiatrist(s) to evaluate and make recommendations for

appropriate and medically sound mental health psychiatric treatment including the use of psychotropic medications as

indicated. A contractual agreement for Psychiatry with the UNC-CH Department of Psychiatry will ensure that ICF/IDD

regulations are met for this specialty medical service, as well as meeting the Center’s goal to provide adequate mental

health care to the individuals served. In addition, psychiatry involvement in the outpatient assessment clinic is essential

for the provision of comprehensive, collaborative, clinical recommendations that will help children with complex needs

maintain community placement.

PROJECT METHODS OR DESIGNS

Licensed physicians who are specialists in the field of Psychiatry (“Psychiatrist”) shall provide Child and Adolescent

Outpatient Psychiatric services (the “Services”) through a contractual agreement with Division up to a maximum average

of 35 hours per week.

The Psychiatrist(s) will:

• Review pertinent information about each assigned individual, including past medical and psychiatric history;

Ver: 2/13/24Page 4 of 11

Agreement Number: 34-26046

UNC SOM #

• Attend and participate in the Neuropsychiatric Behavioral Review (NBR) meetings, which includes evaluation,

data analysis, team discussion, and documentation, on at least a quarterly basis for 100% of assigned

individuals;

• Evaluate individuals and attend NBR meetings on an urgent or emergent basis if the individual’s condition

warrants;

• Evaluate the individual and make treatment recommendations based on a full analysis of the available

information;

• Ensure the comprehensive NBR note is created on each individual reviewed, following the established Division

format, prior to leaving the facility on each workday;

• Contribute to the comprehensive clinical assessment process developed within the Needs Assessment Clinic

(i.e. reviewing historical information, meet with the child and family, collaborate with the team to develop pertinent

diagnosis and treatment/support recommendations).

Division will (at no cost to the Contractor):

• Schedule the individuals to be evaluated or reviewed by the Psychiatrist;

• Provide the Psychiatrist a list of scheduled appointments and any changes on each scheduled workday;

• Provide a file of relevant psychiatric history for each assigned individual, upon arrival on each scheduled

workday;

• Assure that each created note is formatted for charting and submitted to the Psychiatrist for final review, and

then route for filing in medical record;

• Provide an office space for the Psychiatrist(s) and necessary resources for the documentation of clinical

findings and treatment recommendations;

• Provide referral packet information as soon as possible for all upcoming clinic referrals.

PROJECT EVALUATION

The Division’s attending physician or physician extender will be present at the NBR meetings and will have clinical

oversight. If a treatment recommendation does not meet the current ICF/IDD regulations or current standards of care,

the Division attending physician, physician extender or other professional team members will discuss with the

Psychiatrist and the treatment will not be prescribed.

The Health Services office staff will track completion of all assigned psychiatric evaluations, NBR meeting attendance,

and created notes/charting on assigned individuals. The MDC Director of Health Services will be notified of any missed

sessions or incomplete documentation and will discuss any concerns with the UNC contract psychiatrists, or the chair of

the UNC-CH Department of Psychiatry as deemed necessary.

The psychiatrist shall ensure a comprehensive NBR note is completed for 100% of the individuals reviewed prior to

leaving the facility each workday, following the Division’s established format.

A random sampling of 20% of NBR cases will be reviewed by the Treatment Review Committee and/or Health Services

to determine that the established format is followed, documentation is complete and ICF/IDD regulations are followed.

Any inappropriate medical treatment or unethical conduct would jeopardize the continuation of the contract

relationship. Any breach of adherence to accepted standards of medical care or unethical conduct will result in

notification of proper governing bodies (i.e, NC Medical Board, MDC Advocacy Department, MDC Human Rights

Committee, and MDC Administration).

The Director of Professional Services will provide requested information regarding the Needs Assessment Clinic to

DSOHF for tracking purposes.

REIMBURSEMENT

$328,692.00 is required to fund the services of up to three (3) part time psychiatrists, for SFY 2026, to provide psychiatric

services to the individuals who live at MDC. The current rate for SFY 2026 is $168.00 per hour to provide consultation

Ver: 2/13/24Page 5 of 11

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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MOA 34-26047 - UNC-CH-Onsite Psychiatry Services - Sourcing Event

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