2026 Miscellaneous Water Inventory

CITY OF KALAMAZOO - INVITATION FOR BIDS Bid Reference #: 65981-008.0
2026 Miscellaneous Water Inventory
STATEMENT OF NO BID
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this
form immediately. Your response will assist us in evaluating all responses for this important project and to
improve our bid solicitation process.
The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any
reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed
and returned to remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will
assume that you can no longer supply this commodity/service, and your name will be removed from this
bid list.
_____ Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).
_____ Specifications are unclear (explain below).
_____ We are unable to meet specifications.
_____ Insufficient time to respond to the Invitation for Bid.
_____ Our schedule would not permit us to perform.
_____ We are unable to meet bond requirements.
_____ We are unable to meet insurance requirements.
_____ We do not offer this product or service.
_____ Remove us from your bidders list for this commodity or service.
_____ Other (specify below).
REMARKS: ___________________________________________________________________________
______________________________________________________________________________________
SIGNED: _________________________________ NAME: ___________________________________
(Type or Print)
TITLE: __________________________________ DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address) (City) (State) (Zip)
PHONE: _________________________________
EMAIL: ____________________________________________________________________________

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 1
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
SECTION I
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine
the specifications and shall fully inform themselves as to all existing conditions and limitations. The
bidder shall indicate in the bid the sum to cover the cost of all items included on the bid form.
2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed
out and the new unit price or extension entered above or below and initialed by the bidder with ink.
The bid shall be legally signed, and the complete address of the bidder given thereon.
All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project
name, bid opening date and time. Bids opened by mistake, due to improper identification, will be so
documented and resealed. The Purchasing Division will maintain and guarantee confidentiality of the
contents until the specified opening date and time. Bids submitted electronically will not be accepted.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Invitation for Bids (IFB) and attachments must be requested in
writing, at least 5 business days before the bid opening (April 22, 2026, at 10:00 am) so a reply
may reach all prospective bidders prior to the submission of bids. Any information given to a
prospective bidder concerning the IFB will be furnished to all prospective bidders as an amendment or
addendum to the IFB if such information would be prejudicial to uninformed bidders. Receipt of
amendments or addenda by a bidder must be acknowledged in the bid by attachment, or by letter or
fax received before the time set for opening of bids. Oral explanation or instructions given prior to the
opening will not be binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken
if payment is made within the discount period, even though not considered in evaluation of the bid.
5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized
representative, provided their identity is made known and a receipt is signed for the bid, but only if the
withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn for at least
ninety (90) days after bid opening.
6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or any
changes, insertions or omissions to the terms and conditions, specifications or any other requirement
of this IFB may be considered non-responsive, and at the option of the City, result in rejection of the
alternate bid. Bidder shall not assume alternates approved in the past are automatically
approved. All requests for alternates from the Standard Specifications and this document shall
be submitted two weeks prior to bid opening.
7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for receipt
will not be considered. (Note: The City reserves the right to consider bids that have been determined
by the City to be received late due to mishandling by the City after receipt of the bid and no award has
been made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:
9.1. Mail your bid, to be received before the bid due date and time indicated in the bid
document, to the City of Kalamazoo at the following address:

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 2
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
City of Kalamazoo
Purchasing Division
241 West South Street
Kalamazoo, MI 49007
9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the
bid document.
9.3. Deliver your bid to the Treasurer's Office Payment Drop Box located in the northwest
corner of City Hall (see photos below) before the bid due date and time indicated in the bid
document.
1. Open drop box located at City Hall. 2. Insert SEALED BID here.
10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the
City of Kalamazoo website within 24 hours after the bid opening date and time at:
https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid
tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 3
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
SECTION II
BID AND AWARD
The undersigned, having become thoroughly familiar with and understanding all of the bid/contract documents
incorporated herein, agrees to furnish the materials as specified to the City of Kalamazoo for the group total as
stated below:
Exact quantities cannot be determined. The following figures are projected one-year requirements based on past
experience and are intended as a guide and basis for evaluation. Quantities are not intended as a guarantee of
minimum or maximum purchases under this contract. Actual purchases may be more or less than indicated.
ITEM DESCRIPTION PAGES ALL GROUP TOTALS
Section 1 - Ductile Iron Fittings 5 - 15 $____________________
Section 2 - Ductile Iron Valves 16 - 19 $____________________
Section 3 - Cast Iron Valve Boxes 20 - 21 $____________________
Section 4 - Water Service Appurtenances 22 - 27 $____________________
Section 5 - Pipe Repair 28 - 30 $____________________
Section 6 - Fire Hydrants 31 $____________________
Section 6A - EJ Fire Hydrant Parts 32 - 33 $____________________
Section 6B - Waterous Hydrant Parts 34 - 35 $____________________
Section 7 - Ductile Iron Pipe 36 - 37 $____________________
Grand Total of all Sections 1 through 7: $_______________
All unit prices shall remain firm through December 31, 2027.
All materials shall be stored/inventoried by the supplier. Upon a verbal or written release by the stores clerk,
the quantities released shall be delivered to the designated address within forty-eight (48) hours.
Does firm provide an "On-line Ordering System"? Yes __________ No __________
All materials used in connection with drinking water shall be NSF certified.
1. The vendor is directed specifically to section 1.02.4 of the City of Kalamazoo's Standard Specifications
for Water Main and Service Installation. This section states that vendors who are requesting approved
equals must make their request to the Engineer a minimum of 2 weeks prior to bid opening for review.
Items approved in previous bids but not added to the Standard Specifications are not automatically
approved and shall be submitted for approval specifically for this bid.

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 4
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
2. A vendor that does not supply a price with make/model for all items in a section is determined to be
non-responsive for the entire section.
3. Vendor shall provide submittals for all materials with bid.
Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and acknowledges
receipt of the following addenda:
Addendum No: _________ __________ __________ __________ __________
Dated: _________ __________ __________ __________ __________
Bidders shall provide manufacturer submittals showing specification conformance for each of the products
submitted in their bid. Bidder shall provide all of the information as requested herein with their bid. Failure to do
so and/or failure to provide post-bid requested information may be cause for rejecting the bid as non-
responsive.
Guaranteed delivery within __________ calendar days after receipt of notification of award.
Contact person for order releases shall be:
Name: _____________________________________ Phone: _______________________________
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does not use a
past criminal conviction as a bar to or preclude a person with a criminal conviction from being considered for
employment with the bidding firm unless otherwise precluded by federal or state law. I further certify that I have
read and agree to be bound by the provisions of the City's Non-Discrimination Clause found in Appendix A as
updated by City Ordinance 1856.
Signed: ________________________________________ Name: _________________________________
Title: _________________________________________

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 5
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
Section 1 - Ductile Iron Fittings
Item Description Part No. Item Size Quantity Unit Make Model Unit price Total Price
Group A1 - 4" Mechanical Joint Elbows
90 Degree 24505 - 1 Each
45 Degree 24500 - 1 Each
22.5 Degree 24475 - 1 Each
11.25 Degree 24446 - 1 Each
Group A2 - 4" Flanged Elbows
90 Degree 24646 - 1 Each
4"X3" 90 Degree 23271 - 1 Each
Group A3 - 6" Mechanical Joint Elbows
90 Degree 24750 - 1 Each
45 Degree 24725 - 1 Each
22.5 Degree 24700 - 1 Each
11.25 Degree 24680 - 1 Each
Group A4 - 6" Flanged Elbows
90 Degree 24896 - 1 Each
45 Degree 24871 - 1 Each
6"X4" 90 Degree 23331 - 1 Each
6"X3" 90 Degree 23301 - 1 Each
Group A5 - 8" Mechanical Joint Elbows
90 Degree 25000 - 1 Each
45 Degree 24975 - 1 Each
22.5 Degree 24950 - 1 Each
11.25 Degree 24921 - 1 Each

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 6
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
Part Item
Item Description Quantity Unit Make Model Unit price Total Price
No. Size
Group A6 - 8" Flanged Elbows
90 Degree 25146 - 1 Each
45 Degree 25121 - 1 Each
Group A7 - 10" Mechanical Joint Elbows
90 Degree - - 1 Each
45 Degree - - 1 Each
22.5 Degree - - 1 Each
11.25 Degree - - 1 Each
Group A8 - 12" Mechanical Joint Elbows
90 Degree - - 1 Each
45 Degree - - 1 Each
22.5 Degree - - 1 Each
11.25 Degree - - 1 Each
Group A9 - 16" Mechanical Joint Elbows
90 Degree - - 1 Each
45 Degree - - 1 Each
22.5 Degree - - 1 Each
11.25 Degree - - 1 Each
Group A10 - 20" Mechanical Joint Elbows
90 Degree - - 1 Each
45 Degree - - 1 Each
22.5 Degree - - 1 Each
11.25 Degree - - 1 Each

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 7
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
Item
Item Description Part No. Quantity Unit Make Model Unit price Total Price
Size
Group A11 - 24" Mechanical Joint Elbows
90 Degree - - 1 Each
45 Degree - - 1 Each
22.5 Degree - - 1 Each
11.25 Degree - - 1 Each
Group B1 - Solid Sleeves
3 inch Dia - 12 inch 2 Each
4 inch Dia 84740 12 inch 8 Each
6 inch Dia 84750 12 inch 8 Each
8 inch Dia 84765 12 inch 8 Each
10 inch Dia 84775 12 inch 1 Each
12 inch Dia 74780 12 inch 1 Each
16 inch Dia - 15 inch 1 Each
20 inch Dia - 15 inch 1 Each
24 inch Dia - 15 inch 1 Each
Group B2 - Oversize Solid Sleeves
3 inch Dia - 12 inch 2 Each
4 inch Dia 1085235 12 inch 8 Each
6 inch Dia 1085237 12 inch 8 Each
8 inch Dia 1085239 12 inch 8 Each
10 inch Dia 1085241 12 inch 1 Each
12 inch Dia 1085243 15 inch 1 Each
16 inch Dia - - 1 Each
20 inch Dia - - 1 Each
24 inch Dia - - 1 Each

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 8
2026 Miscellaneous Water Inventory Bid Reference No: 65981-008.0
Part Item
Item Description Quantity Unit Make Model Unit price Total Price
No. Size
Group B3 - Wide Range Coupling - Restrained
3 inch Dia - 12 inch 1 Each
4 inch Dia 84800 12 inch 1 Each
6 inch Dia 84805 12 inch 1 Each
8 inch Dia 84810 12 inch 1 Each
10 inch Dia - 12 inch 1 Each
12 inch Dia - 12 inch 1 Each
16 inch Dia - 12 inch 1 Each
Group B4 - Oversized Wide Range Coupling - Restrained
3 inch Dia - 12 inch 1 Each
4 inch Dia - 12 inch 1 Each
6 inch Dia - 12 inch 1 Each
8 inch Dia - 12 inch 1 Each
10 inch Dia - 12 inch 1 Each
12 inch Dia - 12 inch 1 Each
16 inch Dia - 12 inch 1 Each
Group C1 - Swivel Connections
4 inch Dia 70003 13 inch 1 Each
6 inch Dia 70000 13 inch 24 Each
6 inch Dia 70002 18 inch 1 Each
6 inch Dia 70005 24 inch 1 Each
8 inch Dia 70006 13 inch 1 Each