5689 - Miscellaneous Vehicle Glass Repair/Replacement

March 26, 2026
REQUEST FOR QUOTES
TO FURNISH
MISCELLANEOUS VEHICLE GLASS REPAIR / REPLACEMENT
TO
THE CITY OF REDDING, CALIFORNIA
(RFQ #5689)
In accordance with the provisions of the Municipal Code of the City of Redding, quotations
must be submitted to Purchasing Office, 3rd Floor, City Hall, 777 Cypress Avenue, Redding,
California 96001 prior to 2:00 P.M. PT, Friday, April 17, 2026, to furnish miscellaneous vehicle
glass repair/replacement for the City of Redding per the specifications, insurance requirements,
terms and conditions.
QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR
CONSIDERED.
The cut-off date and time for receiving questions regarding this bid is 5:00 P.M. PT, on
Friday, April 3, 2026. All inquiries must be made in writing and may be submitted to the buyer's
email address shown below.
All quotations must be submitted on the standard quotation form provided by the City of
Redding. Quotations may be sent via:
* Email: quotes@cityofredding.gov
* Overnight Delivery
* U.S. Mail / Hand Delivered to address listed in this cover page
The said quotations will be opened at 2:00 P.M. PT, on Friday, April 17, 2026, in the
Purchasing Office, 3rd Floor of City Hall, 777 Cypress Avenue, Redding, California.
The City of Redding reserves the right to reject any or all quotes, in part or in their
entirety. In addition, the City will award any resulting purchase order in a manner consistent
with the City Purchasing Ordinance.
THE CITY OF REDDING
Purchasing Division
Jennifer Antunes
Jennifer Antunes, Buyer
jantunes@cityofredding.gov

NOTE
If a potential bidder/proposer received this solicitation document through
some means other than surface mail from the City of Redding (such as from the City
of Redding Internet web site, or from another prospective bidder/proposer), it is the
responsibility of the potential bidder/proposer to advise the assigned City of Redding
Purchasing contact of its intention to submit a bid/proposal so that any addenda or
other correspondence related to this solicitation will be sent to the potential
bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall
provide the solicitation number located on the cover page of this document.
Transmittal of this information must be in writing, by U.S. Mail or e-mail.
Transmittal of this information via telephone is not acceptable.
Please submit quote as directed in the quotation package. Forward to:
City of Redding
Purchasing Division, 3rd Floor
777 Cypress Avenue
Redding, CA 96001
Quotes must be received by the Purchasing Office prior to 2:00 P.M. PT on the date
indicated below. Mailing envelope is to be clearly marked on the outside or email subject
line with the following notation:
"RFQ No. 5689; opening at
2:00 P.M. PT, on Friday, April 17, 2026"
Note: Signatures must be legible, indicating full first and last name.
The City of Redding
Purchasing Division

CITY OF REDDING
SPECIFICATIONS TO FURNISH
MISCELLANEOUS VEHICLE GLASS REPAIR / REPLACEMENT
(RFQ #5689)
GENERAL
The City of Redding wishes to establish a contract with a responsible, licensed vendor for annual
mobile vehicle glass repair and replacement needs for City fleet vehicles and surplus fleet vehicles
scheduled for auction. Annual usage is estimated to be approximately $20,000 based on past
usage. No specific quantity can be guaranteed.
CONTRACT TERM
The term of this contract shall be from awarded date through April 30, 2027. If mutually agreed
upon, with all prices, terms and conditions remaining the same, the contract may be extended two
(2) additional one (1) year periods, through April 30, 2029.
SCOPE OF WORK
An estimated 54 vehicles will require glass repair or replacement during a given year. This is an
estimate only; the City may require more or less during the contract period. Vendor shall be a
full-service glass repair/replacement operator, capable of providing the type of service(s) specified
herein. City may provide glass for certain equipment. All other windshields City will provide VIN#
at time of scheduling service.
The vehicles owned by the City include the following types:
Type Years
Ford Crown Victoria 2005 - 2009
Ford Medium SUV 2015 - 2027
Dodge Charger 2018 - 2027
Chevy Tahoe 2020 - 2027
Volvo & Autocar Trucks 2010 - 2027
Ford Ranger Pickup 1999 - 2011
Ford F-150 - F-550 1999 - 2027
CAT 950 Loader 2016 - 2024
All other Passenger vehicles 2005 - 2027
Miscellaneous 2005 - 2027
Vendor will be required to provide on-site service at a City location. These locations include, but
are not limited to:
City Corporation Yard, 20055 Viking Way, Redding
City Hall, 777 Cypress Avenue, Redding
Redding Airport, 6751 Woodrum Circle, Redding
West Central Landfill, 14095 Clear Creek Road Igo, CA 96047
One of the eight (8) Fire Stations located around the city
Vendor shall not transport the vehicles to a separate location to perform the work, unless pre-
approved by the City of Redding Fleet Supervisor.
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Dynamic Calibration of Smart windshields shall take place at vendor's shop.
During the contract period, the City will contact the successful Vendor to make an appointment
for the glass repair/replacement when service is required.
Vendor shall complete the work requested within twenty-four (24) hours from time of notice. If
Vendor consistently does not meet this requirement, the contract may be cancelled.
If the product is on back-order, vendor shall notify City within twenty-four (24) hours (from time
of notice) of expected date of completion.
If the Vendor is unable to perform duties as required, the City reserves the right to have glass
repair/replacements made elsewhere, and/or terminate the contract.
Should a vehicle require repairs that exceed the above-mentioned time frame, then a suitable time
frame shall be mutually agreed upon between the Vendor and the City.
Successful Vendor shall provide certificates of insurance per the attached specifications.
Vendor shall be responsible for any vehicle code violations or accidents that may occur while in
possession of the vehicle.
INVOICING/PAYMENT
Invoices shall be given to the Fleet Maintenance personnel upon completion of repair/replacement.
Invoice shall include Fleet vehicle number and position of the glass repair/replacement (i.e.,
windshield, RH front side, LH front side).
Statement(s) shall be submitted at the end of each calendar month for deliveries made during that
month, with copies of invoices for that month.
Copies of signed, extended invoices shall be left for every delivery.
When invoicing vehicle glass purchases/installations, vendor shall specify on the invoice/work
ticket the NAGS glass number.
MATERIAL
Recycled, remanufactured, or previously owned product will not be accepted.
Due care shall be exercised in packing, handling and shipping to assure arrival of material at its
final destination(s) in excellent condition. Any damage, loss, breakage, deterioration or other
reason causing material not to arrive, or to arrive in other than excellent condition, shall be the
responsibility of the Vendor.
PRICING
SECTION I: Per Vehicle Flat Fee - Windshield Replacement - Vendors shall provide a firm,
all-inclusive flat fee per vehicle for windshield replacement for each vehicle type listed on the
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Proposal Form. These fees shall represent the total charge for a complete windshield replacement
service for that vehicle category and will be used for bid evaluation purposes. The Per Vehicle Flat
fee will include all glass, labor, tools, equipment, materials, adhesives, sealants, license, permits,
travel, fuel, insurance, calibration, and any other costs required to perform the services as specified
herein.
SECTION II: Includes all vehicles not covered in Section I. All glass parts shall be priced in
accordance with the current National Auto Glass Specifications (NAGS) list. Vendors shall specify
the percentage discount offered for the following glass categories: Domestic, Domestic Tempered,
Foreign, Foreign Tempered, and New Gaskets. NAGS discount rate shall apply to windshield
pricing on vehicles not listed in Section I: Per-Vehicle Flat Fee. Vendor shall provide individual
labor rates (on site or vendor's shop), calibration rates, and sealant costs.
SECTION III: Provide flat rate for windshield repair and rock chip repair. Price shall include all
labor, materials, equipment, and travel.
The discounts and prices quoted herein are firm and prices shall remain firm for the contract period.
Fuel surcharges during the contract period will not be allowed.
LICENSE REQUIREMENT
Vendor shall be licensed by the State of California Bureau of Automotive Repair as an
Automobile Repair Dealer.
Contractor shall hold a valid City of Redding Business License or shall obtain a City
business license prior to issuance of purchase order.
VENDOR REQUIREMENTS
Quotes will only be considered from firms typically engaged in providing the types of
commodities/services specified herein. The City reserves the right to inspect the Vendor's
facilities, equipment, personnel, and organization at any time.
Vendor guarantees against defective material and/or workmanship, factory seconds or factory
rejects and considered defective.
Vendor agrees that the prices of glass will not exceed the automobile manufacturer list price less
discount as shown on Quote Form.
Installation of supplied glass for agricultural and industrial equipment may be required. (Tractor
cabs, Road Grader cabs, etc.)
Vendor will be able to respond by appointment to all City of Redding facilities throughout the City
and make the repair/replacement on site.
Vendor shall provide a minimum of three (3) references for jobs of similar size/scope of work.
CLEAN UP
Vendor shall keep work area clean. Vendor shall be responsible for lawfully disposing of all
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debris accumulated from the work.
Each vehicle shall be completely cleaned of glass debris after completion of the repair. Vendor
shall leave work area free of all installation debris and glass.
SUB-CONTRACTING
Awarded vendor shall not assign, transfer, or subcontract any portion of the contract without the
express written consent of the City.
AWARD OF CONTRACT
The award of this Contract, if it is awarded, will be made on the basis of availability of budgeted
funds and to the vendor that best meets the City's needs and specifications as indicated herein.
The City reserves the right to reject any or all bids and to accept the bid that is in the best interest
of the city.
CITY OF REDDING CONTACTS
Technical, Specification, Quotation and General Conditions Information:
Jennifer Antunes, Buyer jantunes@cityofredding.gov
Page 4

REVISED QUOTE PROPOSAL FORM
MISCELLANEOUS VEHICLE GLASS REPAIR / REPLACEMENT
(RFQ #5689)
To: City of Redding
Jennifer Antunes, Buyer
Date
The undersigned (Corporate Name of
Bidder) agrees to furnish to the City of Redding, California, at the prices quoted below, in
accordance with the Specifications and General Conditions on file in the office of the Purchasing
Division of the City of Redding, a copy of which is attached hereto, and is hereby made a part of
this Proposal:
Service Required Years Estimated Quantity/Yr Per Vehicle Flat Fee Evaluated Total
SECTION I - Per Vehicle Flat Fee- Windshield Replacement: include all costs to complete
Ford Crown Victoria 2005-2009 1 $ /Vehicle $
Ford Medium SUVs 2015-2027 8 $ /Vehicle $
Dodge Charger 2018-2027 8 $ /Vehicle $
Volvo & Autocar 2010-2020 $ /Vehicle $
8
Trucks
Volvo & Autocar 2020-2027 $ /Vehicle $
7
Trucks
Ford Ranger Pickup 1999-2011 2 $ /Vehicle $
Ford F-150 & F-150
1999-2024 $ /Vehicle $
XL 5
Ford F-250 & F-250
2005-2025 5 $ /Vehicle $
XL
Ford F-350 & F-350
2020-2026 2 $ /Vehicle $
XL
Ford F-450 & F-450
2015-2026 3 $ /Vehicle $
XL
Ford F-550 2009-2025 5 $ /Vehicle $
Chevy Tahoe 2020-2027 5 $ /Vehicle $
CAT 950 Loader - 2016-2024 $ /Vehicle $
2
Front
CAT 950 Loader - 2016-2024 $ /Vehicle $
2
Back
CAT 950 Loader - 2016-2024 $ /Vehicle $
2
Sides
PER VEHICLE FLAT FEE - WINDSHIELD REPLACEMENT TOTAL $

SECTION II - Vehicles not covered in Section I
% Discount from NAGS List - Domestic, Domestic Tempered, Foreign, Foreign tempered, new
gaskets %
Dynamic Calibration Rate $
Static Calibration Rate $
Standard Labor Rate (amount per hour) - On-Site $
Standard Labor Rate (amount per hour) - Vendor's Shop $
Sealant/ Urethane Kit $
SECTION III - Repairs
Windshield Repair, Flat Rate $
Windshield Rock Chip Repair, Flat Rate $
The types of glass shown in the table are estimated to be the most common types currently in the
City fleet. The quantities listed above are estimates. These estimates are for evaluation
purposes only. The City shall not be penalized for requiring more or less service the estimated
units as noted.
Fuel surcharges during the contract period will not be allowed.
If you are the successful bidder, will you be able to provide a usage report (Excel Format) by
product (or vehicle) type as may be requested by the City during the contract year, showing the
quantity installed during the contract year?
________ Yes / No
The prices quoted herein are firm and are not subject to change. The City reserves the right to
reject any or all bids or to waive minor irregularities, as may be in the City's best interest.
The bidder hereby acknowledges that Addenda Nos._____, _____, _____, to this Bid have been
received, if any (Bidder insert Addendum No. Of each Addendum received). Bidder
understands failure to acknowledge any addenda issued may cause the bid to be considered non-
responsive. Bidder may check the website
https://www.cityofredding.gov/government/departments/purchasing/bid_opportunities.php
or contact the Purchasing Division to confirm the number of addenda (if any), that have been sent.
Submission of this bid shall be conclusive evidence that the bidder has read and understands the
specifications and insurance requirements incorporated herein. It is understood that any
quantities referred to are estimates only, and there is no commitment on the part of the City to
require a specific quantity of service during the contract period.
It is understood that this bid shall remain open and shall not be withdrawn for a period of forty-
five (45) days from the date prescribed for the opening of the bid.

It is further agreed that the services to be furnished under the proposal will be delivered at such
time and in such quantities as called for by the City of Redding.
Respectfully submitted,
____________________________________ ____________________________________
(Mailing Address) (Corporate Name of Bidder)
____________________________________ By:_________________________________
(City, State & Zip) (Signature)
/ ____________________________________
(Telephone/Fax) (Print Name)
____________________________________ ____________________________________
(Email Address) (Title)
______________________________
CA Bureau of Automotive Repair
License Number

City of Redding - Request for Quotation 5689
References
References are not only meaningful to us as to what your other clients say about your services, but also to the degree they reflect
similarity to the scope and size of services the City requires.
List a minimum of three (3) references for whom you have performed a similar scope of work within the previous three (3) years.
REFERENCE #1
Account Name
Address
Contact Name & Title
Email Address
Phone Number
Project Description
Number of Years
Servicing this Account
REFERENCE #2
Account Name
Address
Contact Name & Title
Email Address
Phone Number
Project Description
Number of Years
Servicing this Account
REFERENCE #3
Account Name
Address
Contact Name & Title
Email Address
Phone Number
Project Description
Number of Years
Servicing this Account