Project #2026-15
MISCELLANEOUS
HARDWARE & SUPPLIES
SPECIFICATIONS
(Dated: April 1, 2026)
Village of Irvington
85 Main Street
Irvington, NY 10533
Tel: (914) 591-4356
Fax: (914) 591-4072
Web Site: WWW.IRVINGTONNY.GOV
SCOPE OF WORK
Most purchases will be small quantity items such as:
• Hand Tools
• Assorted Nuts & Bolts
• Paint
• Light Bulbs
• Packaged Blacktop and Cement
• Nails and Screws
• Batteries
• Etc.
The items included are normal materials and products found or acquired in a standard hardware
type store.
The bid should include a discount amount off standard retail pricing.
The bid award will be determined by checking each bidders inventory and marked retail pricing;
the availability of items normally utilized; and the discount amount. The successful bidder(s) must
be located in Westchester County within 15 miles driving distance from Irvington, NY.
Multiple suppliers may be awarded the bid as required and necessary and as in the best interest of
the Village of Irvington.
PROPOSAL DUE DATE
Proposal will be accepted up until 11AM on April 22, 2026, either in the Clerk’s Office, Village
Hall, 85 Main Street, Irvington, NY 10533 or mailed to the attention of Karen Buccheri, Assistant
to the Village Administrator, to be received by the Bid Due Date.
Please return the completed Bid Form and Non-Collusive Bidding Certification by the bid date
indicated above.
RIGHT TO REJECT PROPOSALS
This Bid Proposal does not commit the Village to award a contract, pay any cost incurred in the
preparation of a proposal in response to this Bid request or to procure or contract for services. The
Village intends to award a contract on the basis of the best interest and advantage to the Village,
and reserves the right to accept or reject any or all proposals received as a result of this request, to
negotiate with all qualified proposers or to cancel this Bid Proposal in part or in its entirety, if it is
in the best interest of the Village to do so.
CANCELLATION CLAUSE
Any violation of the terms, conditions, requirements and/or non-performance of the agreement
resulting from this Bid proposal shall result in immediate cancellation. The agreement may be
cancelled by the Village and/or for any other reason(s) upon thirty (30) days written notice.
TERM OF CONTRACT
Award of this contract shall be for a term of twelve months with the mutual option to renew for
one (1) year. It is our intent to have this contract work commence June 1, 2026 and end on May
31, 2027.
ASSIGNMENT
The awarded vendor(s) shall not assign the contract or any part thereof without the written approval
from the Village of Irvington.
VILLAGE CONTACT PERSON
If there are any questions concerning this Bid Request, please contact Todd Smith of the
Department of Public Works at (914) 591-6044.
VILLAGE OF IRVINGTON, NY
MISCELLANEOUS HARDWARE & SUPPLIES – BID FORM
BID #: 2026-15
NAME:
ADDRESS:
PHONE NUMBER:
DISCOUNT AMOUNT OFF RETAIL:
Submit with proposal any other pricing or information you deem appropriate for bid comparison.
Unit prices after discount of the items listed in the specifications would be appropriate.
PROPOSAL SUBMITTED BY:
PROPOSAL SIGNED BY:
TITLE:
VILLAGE OF IRVINGTON, NEW YORK
MISCELLANEOUS HARDWARE & SUPPLIES
BID #: 2026-15
NON-COLLUSIVE BIDDING CERTIFICATION
** THIS PAGE MUST BE RETURNED WITH BID/PROPOSAL. FAILURE TO DO
SO MAY RESULT IN YOUR BID/PROPOSAL BEING REJECTED. **
By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies,
and in the case of a joint bid each party thereto certifies as to its own organization under penalty
of perjury, that to the best of his/her knowledge and belief:
1. The prices of this bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting competition,
as to any matter relating to such prices with any other bidder or with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the Bidder and will not knowingly be disclosed by
the Bidder prior to opening, directly or indirectly, to any other Bidder or to any
competitor; and
3. No attempt has been made or will be made by the Bidder to induce any other person,
partnership or corporation to submit or not to submit a bid for the purpose of restricting
competition.
Signature
Date
Contractor/Supplier
This page summarizes the opportunity, including an overview and a preview of the attached documents.
