Minor Construction Renovation & On-Call Trade Services – Three-Year Contract with Two One-Year Options for Renewal

Agency:	City of Providence
State:	Rhode Island
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Aug 28, 2026
Due Date:	Sep 8, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

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BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

REQUEST FOR QUALIFICATIONS

Item Description: MINOR CONSTRUCTION RENOVATIONS & ON-CALL TRADE SERVICES –

THREE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS FOR RENEWAL (OPEN ENROLLMENT)

Procurement/MinuteTraq #: 53527

First opening date: 6/29/2026, this is an open enrollment – bids will remain in the agenda

Issuing Department: Public Property/Purchasing

QUESTIONS

• Please direct questions related to the solicitation process, how to fill out forms, and how to submit your

application (Pages 1-8) to the Purchasing Department.

o Email: purchasing@providenceri.gov

▪ Please use the subject line “Solicitation Question”

• Please direct questions relative to the specifications outlined (beginning on page 14) to the issuing

department’s subject matter expert:

o Name: Alejandro Tirado, Director of Purchasing, atirado@providenceri.gov

Pre-submission Conference

There is no pre-bid conference scheduled for this item.

Deadline for question submissions: Open enrollment.

INSTRUCTIONS FOR SUBMISSION

Meeting Date: 6/29/2026

Responses may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk.

Room 311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read

at the Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall.

• Responders must submit 2 copies of their submission in sealed envelopes or packages labeled with the

captioned Item Description and the City Department to which the solicitation is related and must

include the company name and address on the envelope as well. (On page 1).

• Only use form versions and templates included in this solicitation.

• The submission envelope and information relative to the solicitation must be addressed to:

Board of Contract and Supply

Department of the City Clerk – City Hall, Room 311

25 Dorrance Street

Providence, RI 02903

**PLEASE NOTE: This solicitation may include details regarding information that you will need to

provide (such as proof of licenses) to the issuing department before the formalization of an award.

This information is NOT requested to be provided in your initial solicitation by design.

All responses submitted to the City Clerk become public record. Failure to follow instructions could

result in information considered private being posted to the city’s Open Meetings Portal and made

available as a public record. The City has made a conscious effort to avoid the posting of sensitive

information on the City’s Open Meetings Portal, by requesting that such sensitive information be

submitted to the issuing department only at their request.

Page 2 of 18

SUBMISSION PACKAGE CHECKLIST

Digital forms are available in the City of Providence Purchasing Department Office or online at

http://www.providenceri.gov/purchasing/how-to-submit-a-bid/

The submission package MUST include the following, in this order:

• Form 1: Responder's Blank as the cover page/ 1st page (see page 5 of this document)

• Form 2: Certification of Responder as 2nd page (see page 6 of this document)

• Form 3: Certificate Regarding Public Records (see page 7 of this document)

• Form 4: Affidavit of City Vendor (see pages 8 and 9 of this document)

• Form from the Minority and Women Business Enterprise Program

All of the above listed documents are REQUIRED.

***Failure to meet specified deadlines, follow specific submission instructions, or enclose all required

documents with all applicable signatures will result in disqualification, or in an inability to appropriately

evaluate bids.

Page 3 of 18

NOTICE TO VENDORS

1. The Board of Contract and Supply will make the award to qualified and responsible applicants.

2. In determining the responsible applicants, cash discounts based on preferable payment terms will not be

considered.

3. Where applicants are equally qualified, the Board of Contract and Supply reserves the right to award to one

applicant, or to split the award.

4. No submission will be accepted if the response is made in collusion with any other bidder.

5. Responses may be submitted on an “equal in quality” basis. The City reserves the right to decide equality.

Applicants must indicate brand or the make being offered and submit detailed specifications if other than

brand requested.

6. An applicant who is an out-of-state corporation shall qualify or register to transact business in this State, in

accordance with the Rhode Island Business Corporation Act, RIGL Sec. 7-1.2-1401, et seq.

7. The Board of Contract and Supply reserves the right to reject any and all responses.

8. Applications may also be accessed electronically on the internet via the City’s Open Meetings Portal.

9. Delivery dates must be shown in the application). If no delivery date is specified, it will be assumed that an

immediate delivery from stock will be made (if applicable).

10. A certificate of insurance will normally be required of a successful vendor.

11. For many contracts involving construction, alteration and/or repair work, State law provisions concerning

payment of prevailing wage rates apply (RIGL Sec. 37-13-1 et seq.)

12. No goods should be delivered, or work started without a Purchase Order.

13. Submit 2 copies of the bid to the City Clerk, unless the specification section of this document

indicates otherwise.

14. Applicant must certify that it does not unlawfully discriminate on the basis of race, color, national origin,

gender, gender identity or expression, sexual orientation and/or religion in its business and hiring practices

and that all of its employees are lawfully employed under all applicable federal, state and local laws, rules

and regulations. (See Form 2.)

Page 4 of 18

FORM 1: Responder’s Blank

1. Submissions must meet the attached specifications. Any exceptions or modifications must be noted and fully

explained.

2. Responder’s submissions must be in ink or typewritten, and all blanks on the form should be completed.

3. All responses MUST BE SIGNED IN INK.

Name of Bidder (Firm or Individual):

Contact Name:

Business Address:

Business Phone #:

Contact Email Address:

Agrees to bid on (Write the “Item Description” here):

If the bidder’s company is based in a state other than Rhode

Island, list name and contact information for a local agent

for service of process that is located within Rhode Island

Delivery Date (if applicable):

Name of Surety Company (if applicable):

Total Amount in Writing*:

Not applicable. This is a Request for Qualifications

Total Amount in Figures*:

Not applicable. This is a Request for Qualifications

*If you are submitting a unit price bid, please insert “Unit Price Bid”

Use additional pages if necessary for additional bidding details.

Signature of Representation

Title

Page 5 of 18

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Minor Construction Renovation & On-Call Trade Services – Three-Year Contract with Two One-Year Options for Renewal

Description

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