Minnesota Speed Management Action Plan Addendum #1

1.0 Preliminary Design 12.0 Cultural Resources
1.12 Environmental Documentation - Class II Actions 12.11 Archaeological Work
1.13 Environmental Documentation - Class III Actions 12.12 Historic Archaeological Work
1.21 Geometric Layouts - Level 1 12.3 Geomorphology Studies
1.22 Geometric Layouts - Level 2 12.41 Architectural/History Studies (Identification/Evaluation Survey)
2.0 Highway Design 12.42 Architectural/History Studies (Historic Property Reg/Document)
2.11 Highway Design - Level 1 12.5 Historic Architect Services
2.12 Highway Design - Level 2 13.0 Hydraulic Structure Inspection, Location and Repair
2.13 Highway Design - Level 3 13.1 Detailed Inspection/Location of Stormwater System Features
3.0 Bridge Design 13.2 Video Inspection of Stormwater System Features
3.11 Bridge and Structure Design - Level 1 13.3 Cleaning of Stormwater System Features
3.12 Bridge and Structure Design - Level 2 14.0 Traffic Engineering
3.13 Bridge and Structure Design - Level 3 14.1 Traffic Signal Design
3.14 Bridge and Structure Design - Level 4 14.2 Traffic Signal Operations
4.0 Bridge Inspection 14.3 Roadway Lighting Design
4.1 Structural Metals Inspection 14.41 Temporary Traffic Control Plan Design & Special Provisions - Level 1
4.4 High Mast Light Tower Weld Inspection 14.42 Temporary Traffic Control Plan Design & Special Provisions - Level 2
5.0 Environmental Studies 14.43 Temporary Traffic Control Plan Design & Special Provisions - Level 3
5.2 Air Quality Analysis 14.61 Signing Plan Design & Special Provisions - Level 1
5.3 Noise Analysis & Abatement Design 14.62 Signing Plan Design & Special Provisions - Level 2
5.4 Contaminated Property Investigation - Level I 14.63 Signing Plan Design & Special Provisions - Level 3
5.51 Wetland Services - Level 1 14.7 Traffic Engineering Special Studies
5.52 Wetland Services - Level 2 14.81 Freeway Modeling - Level 1
5.53 Wetland Services - Level 3 14.82 Freeway Modeling - Level 2
6.0 Materials Testing 14.83 Freeway Modeling - Level 3
6.1 Geotechnical Studies 15.0 Subsurface Utility Engineering
6.2 Highway Materials Testing 15.1 Subsurface Utility Engineering
6.31 Geotechnical Laboratory Testing - Level 1 16.0 Value Engineering
6.32 Geotechnical Laboratory Testing - Level 2 16.1 Value Engineering Study/Workshop
6.4 Vibration Analysis & Monitoring 17.0 Roundabouts
6.5 Pile Load Testing 17.1 Roundabout Design
6.6 Standard Penetration & Rock Coring 18.0 Transportation Landscape Architecture
6.7 Cone Penetration Test 18.1 Transportation Landscape Architecture
6.8 Solid Stem Auger Drilling 19.0 Asbestos and Regulated Waste
6.9 Soils Analysis & Recommendations 19.1 Asbestos Regulated Material Assessment & Removal Oversight
6.10 Ground Penetration Radar Survey 19.2 Asbestos Abatement and Peeling Lead Paint Encapsulation
6.11 Geotechnical Instrumentation 19.3 Regulated Waste Removal
7.0 Transportation Planning 19.4 Asbestos Containing Waste Material Management Oversight
7.11 Planning - Class I 19.5 Asbestos Containing Waste Material Abatement and Mgmt.
7.12 Planning - Class II 20.0 Project Management
7.13 Planning - Class III 20.11 Preconstruction - Level 1
8.0 Right of Way Assistance 20.12 Construction - Level 2
8.1 Direct Purchase 20.13 Contract Time Determination - Level 3
8.2 Relocation Assistance - Level 1 21.0 Public Engagement and Communications
8.3 Field Title Investigation 21.1 Communications and Public Engagement Project Mgmt.
8.4 Title Services 21.3 Marketing and Advertising Services
8.51 R/W Appraisals - Level 1 21.4 Digital Multimedia Production
8.52 R/W Appraisals - Level 2 21.5 Graphic Design
9.0 Land Surveys 22.0 Transportation Research & Innovation Assistance (TRIA)
9.11 Geodetic Control Surveying - Level 1 22.1 TRIA: Technology Transfer Activities
9.12 Geodetic Control Surveying - Level 2 22.2 TRIA: Program Support
9.13 Geodetic Control Surveying - Level 3 22.3 TRIA: Data Analysis and Implementation
9.14 Geodetic Control Surveying - Level 4 22.4 Library Support Services
9.2 Legal Description Preparation 23.0 Document Review
9.3 Production of Right of Way Acquisition Plats 23.11 Document Review Services - Level 1
9.4 Design/Location Surveys 23.12 Document Review Services - Level 2
9.5 Right-of-Way Surveys 23.21 Document Scanning and Data Processing Services - Level 1
9.6 Land Surveys 23.22 Document Scanning and Data Processing Services - Level 2
10.0 Photogrammetric Mapping and Aerial Imagery 23.31 Data Input Services - Level 1
10.1 Photogrammetric Mapping 23.32 Data Input Services - Level 2
10.2 Aerial Imagery and Remote Sensing 23.4 Hosted Document Review Services
11.0 Construction Inspection / Contract Administration 24.0 Building Services
11.1 Construction Inspection Grading and Base, Bituminous and 24.1 Building Planning and Scoping
Concrete 24.21 Architectural Design
11.2 Construction Inspection Bridge Construction 24.22 Civil Engineering
11.3 Construction Surveying 24.23 Electrical Engineering
11.4 Materials Sampling & Testing- Field Sampling and Testing 24.24 Mechanical Engineering
11.5 Materials Sampling & Testing- Plant Inspection/Bituminous 24.25 Structural Engineering
11.6 Materials Sampling and Testing- Plant Inspection/Concrete 24.31 Heating, Ventilation, and Air Conditioning (HVAC) Commissioning
11.7 Construction Contract Administration & Management 24.32 HVAC Test and Balance (TAB) Services
11.8 ADA Construction Inspection 24.33 Building Automation Systems (BAS) Commissioning and Technical Service
24.4 Building Geotechnical Studies and Material Testing and Special Inspection
24.51 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 1
24.52 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 2
24.53 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 3
24.6 Owners Representative and Construction Contract Administration

PRE-QUALIFICATION ANNOUNCEMENT
Minnesota Department of Transportation (MnDOT)
Minnesota Speed Management Action Plan
MnDOT Contract No. 1063025
Minnesota's Commitment to Diversity and Inclusion
The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to
ensure that those providing goods and services to the state are representative of Minnesota's communities and
include businesses owned by minorities, women, veterans and those with substantial physical disabilities. Creating
broader opportunities for historically under-represented groups provides for additional options and greater
competition in the marketplace, creates stronger relationships and engagement within the state's communities and
fosters economic development and equality.
To further this commitment, the Minnesota Department of Administration operates a program for Minnesota-
based small businesses owned by minorities, women, veterans and those with substantial physical disabilities. For
additional information on this program, or to determine eligibility, please call 651-296-2600 or go to
www.mmd.admin.state.mn.us/mn02001.html.
This document is available in alternative formats for persons with disabilities by calling Michael Friberg at 651-366-4683 or
for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-627-3529. For other
information on disability rights and protections, contact MnDOT's Americans with Disabilities Act (ADA) Coordinator.
This request for letters of interest does not obligate MnDOT to award a contract or complete the project, and MnDOT
reserves the right to cancel the Announcement if it is considered to be in its best interest.
As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes 16C.05 subdivision 8.
PROJECT SPECIFIC INFORMATION
Project Overview
MnDOT requests letters of interest for a contractor to assist with the development of the first statewide Speed
Management Action Plan. This plan is intended to characterize Minnesota's speeding-related safety problems and speed
management issues, identify appropriate engineering, enforcement, and educational countermeasures and strategies, and
outline actions the State and other partners can take to implement strategies to reduce speeding and speeding-related
fatal and serious injury crashes. This Plan will facilitate coordination and cooperation among various agency stakeholders
including road planners, designers and managers, enforcement officials, public health practitioners, and policy-makers to
implement a sustainable speed management program, and to target the most cost-effective and feasible countermeasures
where they will have the greatest safety benefits.
Project Goal
The goal of this project is to develop the Speed Management Action Plan, which will serve as a guidance plan for setting
priorities and actions to further reduce speed related fatalities and serious injuries due to motor vehicle crashes in
Minnesota. The selected contractor will work closely with a Project Team established by the MnDOT Office of Traffic
Engineering (OTE), Department of Public Safety (DPS) Office of Traffic Safety (OTS), Minnesota State Patrol, the Advisory
Council on Traffic Safety (ACTS), and other stakeholders to analyze crash data and trends, conduct outreach and
consultation with traffic safety stakeholders, facilitate discussions to determine decisions or resolutions, set targets and
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performance measures, create action-oriented strategies for moving toward zero deaths in Minnesota, and create the
Minnesota Speed Management Action Plan (SMAP).
The project will be divided in the following main tasks, listed in greater detail below.
1. Project Management
2. Crash analysis and societal impacts due to speed related crashes
3. Analysis of adjudicated speeding ticketing and fines on a statewide and regional basis
4. Review and incorporate the developed target speed and speed management literature review and transportation
research synthesis.
5. Development of the Speed Management Guide that will provide designers and project managers guidelines and
best practices for speed management infrastructure strategies based on roadway type and land use context.
6. Developing tools for winter weather and other speed messaging, and targeting public engagement for the effective
discussion on speed management during the project development process.
7. Develop materials for promoting, messaging, and communicating the effectiveness of speed safety cameras.
8. Advise, comment, and inform the various efforts regarding speed management, target speed, and other speed
related efforts internal to MnDOT, ensuring consistent communication during the development of the Facility
Design Guide Target Speed guidance, the Task 4 research synthesis, and the speed management guide in Task
5.
9. Development of pilot trainings for newly developed tools (such as the Road Safety Information Center) for law
enforcement to develop enforcement related speed management action plans in their region.
10. Development of the final plan based on the tasks listed here, highlighting findings, actions, and recommendations.
The SMAP should align with other current Statewide Transportation Plans and Policy Directives such as the Statewide
Multimodal Transportation Plan (SMTP), Strategic Highway Safety Plan (SHSP), Statewide Pedestrian System Plan, State
Highway Investment Plan, and other policy and practice initiatives within Minnesota.
Scope of Work and Deliverables
The following tasks are to be completed under this contract. A description of the work to be performed, including
anticipated deliverables, is provided below. It is anticipated that all tasks will be completed within 24 months of contract
execution.
Task 1: Project Management
The contractor will work closely with a Project Team established by MnDOT throughout the course of the project. The
Project Team is expected to include representation from the MnDOT Office of Traffic Engineering; MnDOT's SMAP Program
Management Support Contractor; the Minnesota Department of Public Safety; and other functional areas as appropriate.
This task is anticipated to include the following:
1. Participate on the Project Team by contributing to agenda development, attending Project Team meetings,
presenting technical information, contributing to an overall issue and resolution action log tracker, and leading
various agenda item discussions to gather input and feedback. In addition, the selected contractor will assist with
and/or facilitate discussions with the Project Team to finalize decisions and resolutions critical to the plan
development. Project Team meetings are anticipated to occur twice per month for the first three months and
monthly thereafter for the duration of the project.
2. Prepare and send a monthly email to the Project Team highlighting what is completed, what is being worked on,
and what they could be expecting to review (with deadlines included).
3. Prepare monthly progress reports and invoices.
Task 1: Deliverables
1. Input to Project Team agendas and action log tracker, present technical information, and facilitate
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decisions/resolution discussions
2. Monthly progress reports and invoices
Task 1 Anticipated Duration: 24 months (ongoing)
Task 2: Crash and Speed-related Data Analysis
The contractor will work with the Project Team to summarize and analyze crash data, and other relevant data sources, and
will provide technical support to inform the development of the SMAP. This task is anticipated to include the following:
1. Obtain MnDOT's crash records database from 2017 to present and coordinate with the Project Team regarding the
specific analyses of the data related to speed-related fatal and serious injury crashes.
2. Conduct analyses of the speed-related fatal and serious injury crashes to identify crash trends, priority crash types,
causal characteristics, regional variations and to identify/describe at-risk types (e.g. older drivers). At-risk types
should focus on the various types of people and users, the roadway, and the environment.
3. Present and gather input from the project stakeholders on the analyses and update as needed.
4. Prepare a Technical Memorandum including graphs, charts, tables and illustrations that document the results of
the analyses.
Task 2: Deliverables
1. Draft and Final Technical Memorandum 1
Task 2 Anticipated Duration: 3 months
Task 3: Analysis of adjudicated speeding ticketing and fines on a statewide and regional basis
The contractor will work with the Project Team to summarize and analyze adjudicated speeding tickets, known warnings
and non-adjudicated speeding citations, and other relevant data sources, and will provide technical support to inform the
development of the SMAP. This task is anticipated to include the following:
1. Obtain DPS, State Patrol, and Local Law Enforcement citation data from 2017 to present and coordinate with the
Project Team regarding the specific analyses of the data related to fatal and serious injury crashes.
2. Conduct analyses of the citations to identify trends, priorities, causal characteristics, regional variations and to
identify/describe at-risk types (e.g. older drivers). At-risk types should focus on the various types of people and
users, the roadway, and the environment.
3. Present and gather input from the project stakeholders on the analyses and update as needed.
4. Cross analyze citation data with Task 2 crash analysis to determine correlations and connections.
5. Prepare a Technical Memorandum including graphs, charts, tables and illustrations that document the results of
the analyses.
Task 3: Deliverables
1. Draft and Final Technical Memorandum 1
Task 3 Anticipated Duration: 6 months
Task 4: Review and incorporate the developed target speed and speed management literature review and transportation
research synthesis.
1. This document may help form the basis of guidelines and best practices for speed management infrastructure
strategies based on roadway type and land use context, directly informing the Speed Management Guide in
Task 5.
2. Task 4: Deliverables
3. Incorporation of the Final Literature Review findings into the draft and final Speed Management Action Plan
4. Draft and Final Transportation Research Synthesis findings into the draft and final Speed Management Action Plan
Task 4 Anticipated Duration: Ongoing through project
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Task 5: Development of the Speed Management Guide
The contractor will develop an infrastructure engineering and law enforcement user friendly Speed Management Guide
document that will include summarized content, supporting data, and graphics for external practitioners. This task is
anticipated to include the following:
1. Develop and highlight potential best practices or considerations for agencies to use for speed management, both
with engineering roadway design, and enforcement strategies.
2. Develop and highlight potential best practices or considerations for agencies to have more effective engagement
when promoting target speed, speed management, and enforcement initiatives with the public.
3. Create a draft outline for the Speed Management Guide document for review and approval by the Project Team.
4. Develop the entire draft and final guidance document, which will contain detailed data, supporting data, graphics
and other materials to support project managers, engineering designers, and enforcement.
5. Develop the document in compliance with MnDOT's publishing guidelines and in compliance with State of
Minnesota's Accessibility Standard (http://mn.gov/oet/images/Stnd_State_Accessibility.pdf), which includes
compliance with Section 508 of the Rehabilitation Act (as amended). Additional accommodations should be
considered as well, including making data and graphics accessible for all.
6. The document should be less than 30 pages in total length.
7. Develop a powerpoint presentation that can be shared and used for engineers, engineering designers, and roadway
project managers.
8. Final materials and a presentation to share with a broad audience about the process, findings, and outcomes of the
Speed Management Guide
Task 5: Deliverables
1. Draft and final annotated outline for the Speed Management Guide
2. Draft and final Speed Management Guide
3. Draft and final Speed Management Guide Presentation
4. Presentation highlighting the outcomes, findings, and actions.
Task 5 Anticipated Duration: 9 months
Task 6: Advise, comment, and inform the various efforts regarding speed management, target speed, and other speed
related efforts internal to MnDOT
1. MnDOT and other State partners have several parallel efforts to improve engineering design, speed management,
and other roadway engineering efforts occurring. This task would be to ensure consistent communication during
the development of the Facility Design Guide Target Speed guidance, the Task 4 research synthesis, and the speed
management guide in Task 5.
2. The task will entail reviewing several developing documents to ensure consistency in vision and application across
the state.
Task 6 Anticipated Duration: Throughout
Task 7: Development of pilot trainings for newly developed tools
3. Contractor to familiarize themselves with such tools the Department of Public Safety Road Safety Information
Center and/or the Toward Zero Death Safety Predictor Tool. Subject Mater Experts, key contacts, and software
documentation from the development of these programs will be made available.
4. Work with law enforcement managers and tool experts to develop a pilot enforcement related speed management
action plan for one region with the intended audience being law enforcement management to help direct efforts
for speed management across a region. The contractor may use one or both tools to develop the pilot plan.
5. Provide a one day workshop to go over current issues and hurdles, and reach resolution on how to move forward.
6. Work with law enforcement officers and tool experts to develop a pilot enforcement related speed management
training course for individual in-field officers to help understand speed management across a region and to select
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locations for speed enforcement. The contractor may use one or both tools to develop the pilot plan.
7. Deliver a one-day training session to the pilot region and potentially impacted officers
8. Create a "how-to" to document and guide an interested party in creating their own plan.
Task 7: Deliverables
1. Draft and final "Pilot for Enforcement Related Speed Management Action Plan" for managers.
2. Draft and final training to deploy the Speed Management Action Plan" for field officers.
3. 2 - one day workshops; one aimed at enforcement management, the other aimed at field enforcement staff
4. The "how-to" guide documenting how one could create a similar action plan for a specific region or jurisdiction.
Task 7 Anticipated Duration: 12 months
Task 8: Development of the Final Speed Management Action Plan
The contractor will develop the draft and final plan for the Speed Management Action Plan that will include summarized
content, supporting data, findings, actions and recommendations of the tasks listed in this document. This task is
anticipated to include the following:
1. Create a draft outline for the Speed Management Action Plan document for review and approval by the Project
Team.
2. Develop the entire draft and final document, which will contain detailed data, supporting data, actions,
recommendations, graphics, and other materials.
3. Develop the document in compliance with MnDOT's publishing guidelines and in compliance with State of
Minnesota's Accessibility Standard (http://mn.gov/oet/images/Stnd_State_Accessibility.pdf), which includes
compliance with Section 508 of the Rehabilitation Act (as amended). Additional accommodations should be
considered as well, including making data and graphics accessible for all.
4. Final materials and a presentation to share with a broad audience about the process, findings, and outcomes of the
Speed Management Action Plan
Task 8: Deliverables
1. Draft and final annotated outline for the Speed Management Action Plan
2. Draft and final Speed Management Action Plan
Task 8 Anticipated Duration: 3 months
Total Proposed Duration: 24 months
Proposed Gantt Chart
Task/Month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
Task 8
Quality Management Plan (QMP) and Quality Assurance and Quality Control (QA/QC) Procedures.
The successful responder will develop a project specific QMP that specifies how Contractor will perform QA/QC activities
throughout the duration of the project to ensure delivery of a quality product in a timely manner that conforms to
established contract requirements. The successful responder will be required to submit the project specific QMP to State's
Project Manager for approval within five business days of Notice to Proceed.
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Responder Requirements
In order to be eligible as a responder to submit a letter of interest to this project, the prime consultant must 1) be pre-
qualified in at least of one work type identified on the project, 2) be pre-qualified at the time the project is posted, 3) add
value to the project, and 4) appear on the Official List posted with the project. The "Official List," identifies the consultants
who are eligible to submit for this specific project.
If the responder meets the eligibility requirements above but is not pre-qualified for the remaining work types deemed
necessary for project, they must make arrangements to subcontract with firms that are pre-qualified in those work types.
When applicable, the consultant must identify in the letter of interest their sub-consultant(s), and which work type(s) the
sub-consultant(s) will be completing. If there are not firms currently listed on the "Official List" for an identified work
type(s), the consultant may provide the work themselves or they may subcontract with any firm.
QUESTIONS
Prospective, pre-qualified responders who have any questions regarding this Announcement must submit questions, by e-
mail, to the Contract Administrator:
Michael Friberg, Contract Administrator
Michael.friberg@state.mn.us
IMPORTANT: Include the MnDOT Contract Number and Solicitation Title in the subject line of the email.
All questions and answers will be posted, verbatim, on MnDOT's Consultant Services Web Page, at:
http://www.dot.state.mn.us/consult/notices.html. Potential pre-qualified responders are responsible for checking the web
page for any addendums to this announcement and any questions that have been answered.
Questions regarding this Announcement must be received, via e-mail, by the Contact Administrator identified above no
later than 2:00PM Central Time on 05/14/2026.
MnDOT anticipates posting answers to all questions received by 2:00PM Central Time on 05/19/2026.
No other MnDOT personnel are allowed to discuss this Announcement before the letter of interest submission deadline.
Contact regarding this announcement with any personnel not listed above could result in disqualification.
LETTER OF INTEREST CONTENT AND FORMAT
The letter of interest must adhere to the following format. Items 1 through 6 must fall within the Letter of Interest page
limit identified in the "Page Limits" table below.
1. Contact Information
The purpose of this section is for the responders to identify their contact information. Responder's must list the company's
full legal name, business address, contact person's name and title, telephone number, fax number and e-mail address (as
available).
2. Eligibility
The purpose of this section is for responders to confirm that they, and (if applicable) their subcontractor(s) are pre-qualified
in the required work type(s).
3. Project Understanding
The purpose of this section is for the responders to demonstrate their understanding of the project. Responders must
clearly state their understanding of the project objectives, goals, and tasks to show or demonstrate their view of the nature
of the project. Responders should demonstrate their understanding by using their own words rather than simply repeating
what is listed in the announcement.
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4. Responder Experience & Qualifications (Company & Key Personnel)
The purpose of this section is for responders to provide information detailing the background and experience of the
company, and the project personnel.
Desired Skills/Qualifications
1. Experience with conducting crash and data analysis, collecting speed data and samples, and other traffic
engineering type studies.
2. Experience with assessing various traffic safety countermeasures and strategies
3. Experience conducting equitable and inclusive stakeholder outreach and engagement
4. Knowledge of Minnesota's SHSP or other states' SHSPs and SMAPs
5. Experience in developing a statewide plan
6. Experience in developing and delivering training to a broad audience on technical concepts
a. Provide an outline of their background and experience, addressing any minimum requirements (if applicable) with
examples of similar work done.
b. List the personnel who will be working on this project, specifically detailing their training and work experience.
c. Resumes can be provided in a separate appendix. Refer to the Page Limits section for additional information.
If subconsultants are to be used on this project, responders must also outline their background and experience, including
examples of similar work done by each subconsultant. Responders must also provide a list of the subconsultants' personnel
who will perform work on the project, detailing their training and work experience.
Note that no change in personnel assigned to the project will be permitted without the written approval of MnDOT's
Project Manager.
Qualification and experience of the "firm" should be demonstrated by the experience of the personnel proposed.
MnDOT performance evaluation data (for similar services) may be taken into consideration as part of this rating factor.
5. Work Plan - Project Approach
The purpose of this section is for responders to present their work plan. Responders must provide a detailed work plan,
which must identify the major tasks to be accomplished. Responders must be sure to not only describe what will be done
but explain how each task will be accomplished. These tasks will be used as a scheduling and management tool, as well as
the basis for invoicing. The detailed work plan must present:
a. The Overall Project Approach
b. A Breakdown of the Project Tasks, detailing the tasks, and how they will be completed
c. Deliverable Due Dates and an Overall Project Schedule
d. A List of Personnel Working on the Project, including details of each person's role, by task
Artificial Intelligence. In its breakdown of each Project Task, responders must also disclose whether it intends to use any
artificial intelligence technologies, either directly or indirectly, to accomplish Project Tasks and if so, a detailed description
of such technologies and how they will be used. See "General Requirements" below for additional information regarding
the use of artificial intelligence.
6. Deliverables
Responders must provide a clear and detailed description, format, and schedule of the deliverables to be provided in order
to meet the needs of the project.
7. Forms, Documents and Certifications
Responders must complete and submit all required forms, documents, and certifications, required under any other section
of this Announcement. These forms, documents and certifications will NOT be included in any page limit set for this
Announcement, as applicable.
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7.1. Required Forms and Documents
Responders must complete and submit the forms and documents required under any other section of this
Announcement.
Forms/Documents on File with MnDOT Consultant Services:
If applicable, check the forms/documents that are on file with MnDOT Consultant Services:
Workforce and Equal Pay Declaration Page Resident Vendor Form

If these forms/documents are on file with MnDOT Consultant Services, then no need to resubmit the
documents until the form/document end date. All other forms and documents required MUST be attached to
response.
7.2. Solicitation of Disadvantaged Business Enterprises (DBE) Statement: Responders must provide the following
statement and signature:
I hereby recognize that a DBE-Neutral (DBEN) goal has been established for this Announcement in accordance
with the "DBE Special Provisions" posted with the Announcement. I understand that MnDOT's Office of Civil
Rights is required to clear the successful responder's attainment of the goal, or Good Faith Efforts made to
attain the goal, before a contract can be awarded. I understand that failure to meet the goal or show a Good
Faith Efforts to meet the goal, will deem the successful responder as non-responsive, resulting in rejection of
the letter of interest.
Signature Print Name Date
PAGE LIMITS
The responder's submittal must adhere to the page limitations identified in the following table. If any of the responder's
documents exceed the page limits identified, the excess pages will not be reviewed, regardless of content.
Document Maximum Number of Requirements
Pages
Requirement for all N/A 1. Responders MUST use Calibri font in their response
pages 2. No smaller than 11-point font and single line, 0-point spacing
3. The font may not have condensed, narrow, or compressed in the
font name
Letter of Interest 10 pages 1. Single-sided pages, no larger than 8.5"x11"
2. As noted above, Item's 1 through 6 of the Letter of Interest
Content and Format section must fall within these page limits
Letter of Interest 2 additional pages 1. Single-sided pages, no larger than 11"x17"
2. These 2 pages are designated for schedules and/or maps only. If
used for any content other than schedules and/or maps, the
pages will not be reviewed.
Appendix for 1 page per resume 1. Single-sided pages, no larger than 8.5"x11"
Resumes 2. Not included as part of the page limit, but is restricted to one
page per resume
Note: Cover letter and required forms and certifications are NOT included as part of the page limit.
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RESPONSE SUBMITTAL INSTRUCTIONS
IMPORTANT NOTE TO RESPONDERS: You should receive a confirmation email from MnDOT. If you do not, please reach
out to the Contract Administrator to ensure the response was received.
All responses must be electronically submitted, via e-mail, to the attention of:
Michael Friberg, Contract Administrator
Michael.friberg@state.mn.us
Copy Consultant Services Forms Inbox: ProfessionalTechnicalContractForms.dot@state.mn.us
IMPORTANT: Include the MnDOT Contract Number and Solicitation Title in the subject line of the email.
All responses must be received by MnDOT no later 2:00PM Central Time on 05/26/2026.
RESPONSE EVALUATION
Representatives of MnDOT will evaluate all letters of interest received by the deadline. In some instances, an interview may
be part of the evaluation process. A 100-point scale will be used to create the final evaluation recommendation. The factors
and weighting on which letters of interest will be judged are broken down in the following table:
Rating Factor Weighting Percentage
Project Understanding 15%
Responder Experience and Qualifications (Company & Key Personnel) 25%
Work Plan - Project Approach 35%
Deliverables 20%
Quality Management Plan 5%
Letters of Interest will be evaluated, and a successful responder will be chosen based on qualifications only. The successful
responder will be required to submit a detailed scope of services and budget promptly after notification of selection.
MnDOT and the successful responder will then meet to negotiate the final scope of services and compensation. If MnDOT
and the successful responder are unable to agree upon a scope of services and compensation within a reasonable time (as
determined by MnDOT, in its sole discretion), then MnDOT may declare negotiations to be at an impasse and may
commence negotiations with the next highest-ranked responder.
GENERAL REQUIREMENTS
Responders must adhere to all terms of this announcement.
Late letters of interest will not be considered. Fax responses will not be considered. All costs incurred in responding to this
announcement will be borne by the responder.
1. Unenforceable Terms
As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes 16C.05 subdivision 8.
a. A contract entered into by the State will not contain a term that:
i. Requires the State to defend, indemnify, or hold harmless another person or entity, unless specifically authorized
by statute;
ii. Binds a party by terms and conditions that may be unilaterally changed by the other party;
iii. Requires mandatory arbitration;
iv. Attempts to extend arbitration obligations to disputes unrelated to the original contract;
v. Construes the contract in accordance with the laws of a State other than Minnesota;
vi. Obligates state funds in subsequent fiscal years in the form of automatic renewals as defined in section 325G.56; or
vii. Is inconsistent with Chapter 13, the Minnesota Government Data Practices Act.
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