Mini-Bulk Swimming Pool Treatment Chemicals

City of Berkeley Specification No. 26-11787-C Page 1 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
Finance Department
General Services Division
INVITATION FOR BID (IFB)
Specification No. 26-11787-C
For
Mini-Bulk Swimming Pool Treatment Chemicals
Dear Bidder:
The City of Berkeley is soliciting invitations for bid for the purchase of Mini Bulk Swimming Pool Treatment
Chemicals. The specifications and selection process are summarized in this invitation for bid (IFB). Bids must be
received no later than 2:00 PM on Tuesday, May 5, 2026. Bids are to be sent via email with the "Specification No.
26-11787-C and "Mini Bulk Swimming Pool Treatment Chemicals" clearly indicated on the subject line of the
email. Please submit one (1) PDF of the bid/offer form and attachments with the filenames saved as, "Bid - 26-
11787-C Mini Bulk Swimming Pool Treatment Chemicals.", as well as a completed pricing sheet (Excel Exhibit
X) with the filenames saved as, "Pricing Sheet - 26-11787-C Mini Bulk Swimming Pool Treatment Chemicals.".
Email Bids To:
City of Berkeley
Finance Department/General Services Division
solicitations@berkeleyca.gov
No bids will be accepted after the date and time stated above. Submittal of Response by fax is NOT acceptable.
Incomplete bids and bids which do not conform to the requirements specified herein, will not be considered. Issuance
of the IFB does not obligate the City to award a contract, nor is the City liable for any costs incurred by the bidder in
the preparation and submittal of bids for the subject work. The City retains the right to award all or parts of this
contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a bid is a
declaration that the bidder has read the IFB and understands all the requirements and conditions.
For questions concerning the listing of items, the anticipated work, or scope of the project, please contact Justin
Pitcher, Recreation Program Supervisor, via email at jpitcher@berkeleyca.gov no later than Thursday, April 23,
2026 at 5:00pm. Answers to questions will not be provided by telephone or email. Rather, answers to all questions or
any addenda will be posted on the City of Berkeley's site at Bid & Proposal Opportunities | City of Berkeley
(berkeleyca.gov). It is the vendor's responsibility to check this site. For general questions concerning the submittal
process, contact purchasing at 510-981-7320.
We look forward to receiving and reviewing your bid.
Sincerely,
Henry Oyekanmi
Finance Director
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City of Berkeley Specification No. 26-11787-C Page 2 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
General Provisions
To the City of Berkeley, California:
1. In submitting this Bid as herein described, the bidder agrees that:
a. He/she has, or they have, carefully examined the specifications, and all provisions relating to the items
to be furnished or the work to be done attached herewith and made a part of this bid, and understand the
meaning, intent and requirements of and agree to the same.
b. He/she, or they, will enter into a written contract and furnish the item(s) or complete the work in the time
specified, and in strict conformity with the City of Berkeley specifications therefore, for the prices
quoted.
c. Transmittal of bid: The "Offer/Bid Form" must be signed, sealed, marked with the specification
number and delivered to the City of Berkeley as described herein prior to the time set for the opening of
bids.
d. Opening of bids: Bids will be opened publicly at the place, on the date and at or after the time set forth
herein. The time for opening bids, as set forth, is strictly observed and you are INVITED TO BE
PRESENT if you so desire.
2. Action by the Council:
a. Award of contract may be made by the City Council within 30 calendar days from the date of opening
of bids.
b. The City of Berkeley, by action of the City Council reserves the right to accept or reject any bid or any
part thereof or any combination of bids.
3. Additions and Alterations:
a. No additions, alterations or conditions other than requested herein will be permitted. This bid form, the
general provisions and the specifications have been approved by the City of Berkeley, and the making of
additions, alterations, or conditions on this bid form may void the bid. Additional copies are available in
Finance/Purchasing or on our website at: Bid & Proposal Opportunities
b. Bids must be made on this form and letters of transmittal cannot be considered a part of the bid.
c. In order to be considered, bids must conform to the specifications. Deviations from specifications must
be stated and may result in rejection of the bid. Attach additional sheets as necessary.
4. Governmental Regulations:
a. Bid prices shall not be in excess of maximum prices permitted by the Federal or State Government.
b. All orders are subject to ability to obtain and use materials and deliver finished products under Federal
and State regulations and orders. If shipping dates are subject to delays resulting from preference ratings
or priority shipments ordered or requested by the United States Government or by any department,
commissions, or agency thereof, then the Contractor shall not be held liable for such delays.
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City of Berkeley Specification No. 26-11787-C Page 3 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
5. Taxes:
A. When offer/bid is for materials and equipment.
The following provisions relating to taxes are applicable when furnishing materials or equipment only:
a. The City of Berkeley is liable for the State Sales Tax and where the County of purchase has adopted the
Uniform Sales Tax Law and a City and/or County Tax is collected by the State, the City of Berkeley will
be liable for this tax also. Do not include this tax in the amount bid. If applicable, it is to be added to the
net amount invoiced by the successful bidder.
b. The City of Berkeley is exempt from the Federal Excise Tax and exemption certificates will be furnished.
In certain instances, the bidder and subcontractor may be liable for Federal Excise Taxes. Bidder must
determine whether Federal Excise Tax is chargeable to him/her and if so the amount of tax should be
included in the amount bid.
c. Any new or additional taxes levied after the adoption of these specifications that are payable by the City
of Berkeley are not to be included in the price bid, but added thereto when invoiced.
6. Price Protection:
In the event of a decline in market price(s) below the price(s) bid, the City of Berkeley shall automatically receive
the benefit of such decline.
7. Royalties and Patents:
The Contractor shall pay all royalties and patent fees. He/she shall defend all suits and claims for infringements
of any patent rights and shall save the City of Berkeley harmless from loss on account thereof, except that the
City of Berkeley shall be responsible for all such loss when a particular process or the product of a particular
manufacturer or manufacturers is specified. If, however, the Contractor has information that the procedures or
articles specified is an infringement of a patent he/she shall be responsible for any loss unless he/she promptly
gives said information to the City of Berkeley.
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City of Berkeley Specification No. 26-11787-C Page 4 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
8. Delivery:
a. Delivery shall be made within the time set forth on the "Offer/Bid Form."
b. Contractor will not be held liable for failure to make delivery because of strikes, conscription of property,
governmental regulations, acts of God, or any other causes beyond his/her control; provided a written
extension of time is obtained from the City Manager.
9. Payment:
Invoices: Invoices must be fully itemized, and provide sufficient information for approving payment and audit.
Invoices must be accompanied by receipt for services in order for payment to be processed. Email invoices to
Accounts Payable and cc' Ginsi Bryant gbryant@berkeleyca.gov; (List on invoice, Attn: Project Manager
Name/Department) and reference the contract number.
City of Berkeley
Accounts Payable
P.O. Box 700
Berkeley, CA 94710-700
Email: AccountsPayable@berkeleyca.gov
Phone: 510-981-7310
Payments: The City will make payment to the vendor within 30 days of receipt of a correct, approved and
complete invoice.
10. Penalties and Termination of Contract:
a. In the event the Contractor fails or refuses to deliver or provide the supplies, materials, equipment or
services within the time(s) specified herein, fails or refuses to comply with any requirement of the
General Provisions or of the Specifications, the City of Berkeley may serve notice in writing upon
him/her of its intention to purchase said supplies/equipment or obtain said services from another source.
Such notice shall contain the reasons for the City's intention to purchase from another source, and unless
within 10 days after the serving of such notice, Contractor shall make complete delivery and/or comply
with all requirements of the Specifications and General Provisions, said purchase will be made.
b. In the event said purchase is made at a price higher than the contract price, the Contractor shall be liable
to the City for an amount not to exceed the difference between the purchase price and the contract price.
Payment shall be made to the City upon demand, and if any payments are owing to the Contractor by the
City, such payments will be withheld and set off in an amount not to exceed the claim of the City against
the Contractor.
c. In the event any provision of the contract, including the General Provisions and Specifications, is
violated, and the Contractor fails or refuses to comply after 10 days written notice is given by the City,
the City shall have the additional right, without further notice to cancel the contract and/or declare such
Contractor to be an irresponsible bidder, in which case no contract shall be awarded him by the City for
a period of at least three (3) years from the date of violation, and then only after satisfactory evidence
that he/she will comply with City Specification and contract provisions.
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City of Berkeley Specification No. 26-11787-C Page 5 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
11. Assignment of Contract:
Neither the City nor the Contractor shall assign the contract without the written consent of the other party; nor
shall the Contractor assign any monies due or to become due to him/her hereunder without the written consent of
the City Council of the City of Berkeley.
12. Conflict in Specifications:
The detailed requirements of the specifications shall supersede any requirement of these General Provisions that
are in conflict therewith.
13. Local Vendor Preference
City of Berkeley applies a local Vendor preference for comparing bid prices (City Council Resolution No.
69,890-N.S.)
A local business is defined as "a business firm with fixed offices or distribution points located within the City of
Berkeley boundaries and listed in the Permits and License Tax paid file, with a Berkeley business street address."
Competing for supplies, equipment, materials, and other goods
For the purposes of comparing pricing as part of this competitive IFB for supplies, equipment, materials, and
other goods up to $100,000, 5% will be deducted from the bid pricing from any local Berkeley vendor to
determine lowest responsive bidder.
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City of Berkeley Specification No. 26-11787-C Page 6 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
Offer/Bid Form
Specification No. 26-11787-C
For
Project Name: Mini Bulk Swimming Pool Treatment Chemicals
Bids will be opened on Tuesday, May 5, 2026, at 2:00 pm.
TO THE CITY OF BERKELEY, CALIFORNIA:
In submitting this bid (offer) as herein described, the bidder (offerer) agrees that (a) he/she, or they, have
carefully examined the specifications, and all provisions relating to the items to be furnished attached
herewith and made a part of this proposal, and understand(s) the meaning, intent and requirements of and
agree to the same. (b) He/she, or they, agree(s), that if his/her or their bid is accepted, he/she, or they will
enter into a written contract and furnish the item(s) and complete the work in the time specified, and in strict
conformity with the City of Berkeley specifications therefore, for the prices bid.
Name of Firm or Person submitting this offer: _______________________________________________
Street Address/City/State/Zip ____________________________________________________________
Is your firm a Local Berkeley-based vendor: _____ YES _____ NO
Signed by (written signature) ____________________________________________________________
Name and Title (type or print) ___________________________________________________________
Date _________________________________ Federal Tax ID _______________________________
Phone _______________________________ FAX ________________________________________
E-mail _______________________________ Web site _____________________________________
Discounted Payment Terms: _____________________________________________________________
Delivery Date: _________________________
We have received and reviewed any/all addendum (addenda) related to this Invitation for Bid: _____
ALL BIDS MUST BE SIGNED
Please bid all items as listed on the following page.
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City of Berkeley Specification No. 26-11787-C Page 7 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
Product Spreadsheet
Product Tank Size Estimated Annual Quantity*
Sodium Hypochlorite 12.5% 500gal 32,000gal.
Muriatic Acid 15% 200 gal 3000gal
Carbon Dioxide 750lbs 5000lbs
*Quantity provided as an estimate only and provides no guarantee of annual quantity to be ordered.
Delivery Locations
King Swim Center West Campus Swim Center
1700 Hopkins Street 2100 Browning Street
Berkeley, CA 94707 Berkeley, CA 94702
* Bidders shall take care to acquaint themselves with delivery restraints at both sites. King Swim
Center has historically been serviced by a bobtail truck due to site conditions. No additional
compensation will be considered for delivery conditions that are not evaluated as part of the
base bid.
* Bid shall be inclusive of all taxes and fees, with the exception of sales tax. No additional fees
will be paid by the City beyond the all-inclusive price per unit and sales tax.
* The City shall determine delivery intervals based on consumption of specific products and
may elect to place orders on an on-call bases or on a set recurring schedule. Such ordering
methods may change throughout the year in order to best serve the City during specific
operational periods.
* Bidders proposal shall include the number of days in advance an order must be placed prior to
it being delivered.
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City of Berkeley Specification No. 26-11787-C Page 8 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
SPECIFICATIONS
A. SCOPE OF CONTRACT:
The contract will be a requirements contract that will provide for the City of Berkeley's normal supply
requirements during the period specified elsewhere in this Invitation for Bids. The City of Berkeley may purchase
such quantities as listed herein or as may be needed from time to time during the life of the contract. There is no
guarantee of quantity. Except as otherwise provided herein, the Contractor will be obligated to deliver all such
quantities as may be ordered from time to time.
B. TERM OF CONTRACT AND PAYMENT PROCEDURES:
1. Term of Contract - The contract shall be effective for a twelve-month or Fiscal Year period beginning with
the date of award with an option to extend for an additional period up to a maximum of five (5) years. The
options to extend will be exercised only if the Acting Finance Director determines:
a. contract prices will remain the same, and
b. contract prices if increased, will be increased by a percentage not exceeding the percentage of increase
in the Consumer's Price Index, and
c. extension of the contract will be affected by issuance of a letter of extension to the Contractor by the City
Manager, and
d. Contractor has performed satisfactorily, and
e. the City of Berkeley specifications/requirements have not significantly changed.
2. Payment - Payments will be made in accordance with discounted payment terms or within 30 days after
receipt and acceptance of goods and/or services provided the Finance Accounts Payable Division has
received correct invoices.
3. Invoices - Invoices shall be in a format acceptable to the City. Invoices must be forwarded in triplicate and
shall be fully itemized and have sufficient description to permit audit.
4. Placing Orders - Orders will be placed as required by authorized City employees for the length of the contract.
C. BID EVALUATION FACTORS AND METHOD OF AWARD:
1. Acceptance/Rejection of Bids - The City of Berkeley reserves the right to accept or reject any bid, or any part
thereof or any combination of bids.
2. Method of Award - Award will be made to the lowest responsible bidder for the entire bid, or on an item-by-
item basis to one or more bidders, whichever best meets the needs of the City.
3. Local Vendor Preference - Five percent (5%) will be deducted from bid responses from local vendor for
comparison purposes to determine the lowest responsive and responsible bidder(s). See General Provision
13 above.
4. Discrepancy in Unit Pricing - In the event of a discrepancy occurs between the unit price and the total lump
sum price, the unit price shall prevail and the total lump sum price shall be corrected accordingly.
5. Deviations from Specifications - The City reserves the right to accept minor deviations from the specifications.
6. Estimated Quantities - The quantities shown on the Offer/Bid Form are estimates only, and are subject to
increase or decrease as demands may require. The City does not guarantee any quantities.
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City of Berkeley Specification No. 26-11787-C Page 9 of 18
Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
D. DELIVERY TERMS:
1. Delivery F.O.B. - Delivery of all goods shall be F.O.B. Destination at the City of Berkeley.
2. Time of Delivery - Delivery of all items ordered shall be made after each request is made by authorized City
employees in a timely manner, and as stated on Offer/Bid Form. Contractor shall maintain sufficiently large
and varied stock as to insure deliveries with a minimum of delay. Deliveries will be accepted Monday
through Friday at the King Swim Center and West Campus Swim Cetner Berkeley, California.
3. Method of Delivery - Items should be delivered by truck, or by an acceptable shipping company on an as
needed basis as required by authorized City employees. The ability to track items is obligatory.
Under this Invitation for Bid, the City of Berkeley will not negotiate. Quoting Firms responding to this
Invitation for Bid must offer their best and final price.
E. INFORMATION TO BE FURNISHED BY BIDDERS:
Failure to provide the following information with your bid may be cause for rejection of your bid.
1. Non-Discrimination/Workforce Composition Form - Pursuant to City of Berkeley Ordinance No. 5876,
(B.M.C. Ch. 13.26), any person or firm (unless specifically exempted by the ordinance), who submits a bid
or offer on a City contract shall be required to have a Work Force Composition Form reviewed by the
Contract Compliance Officer of the City prior to award of such contract.
This Work Force Composition Form must be submitted with your bid.
Businesses with fewer than five employees are exempt from submitting this form. Also, the City Manager
may exempt other bidders in "exigent circumstances". (See B.M.C. secs. 13.26.030 and 13.26.050.)
2. Nuclear Free Berkeley Disclosure Form - Berkeley Municipal Code section 12.90.070 prohibits the City from
granting contracts to companies that knowingly engage in work for nuclear weapons. This contracting
prohibition may be waived if the City Council determines that no reasonable alternative exists to doing
business with a company that engages in nuclear weapons work. If your company engages in work for nuclear
weapons, explain on the Disclosure Form the nature of such work.
Bidders must submit the attached Nuclear Free Disclosure Form with their proposal.
3. Oppressive States Disclosure Form - The City of Berkeley prohibits granting of contracts to firms that
knowingly provide personal services to a number of Countries. This contracting prohibition may be waived
if the City Council determines that no reasonable alternative exists to doing business with a company who is
located in one of these areas. If your company or any subsidiary is located in one of the areas, explain on the
Disclosure Form the nature of such work.
Bidders must submit the attached Oppressive States Disclosure Form with their proposal.
4. Sanctuary City Contracting Ordinance - Chapter 13.105 of the Berkeley Municipal Code prohibits the City
from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme
Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department
of Homeland Security ("ICE").
Bidders must submit the attached Sanctuary City Compliance Statement with their proposal.
5. City of Berkeley Business License - Virtually every contractor that does business with the City must obtain
a City business license as mandated by B.M.C. Ch. 9.04. The business license requirement applies whether
or not the contractor has an office within the City limits. However, a "casual" or "isolated" business
transaction (B.M.C. section 9.04.010) does not subject the contractor to the license tax. The infirm,
warehousing businesses and charitable organizations are the only entities specifically exempted in the code
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Mini Bulk Swimming Pool Treatment Chemicals Release Date 04/16/2026
from the license requirement (see B.M.C. sections 9.04.290, 9.04.295 and 9.04.300). Non-profit
organizations are granted partial exemptions (see B.M.C. section 9.04.305).
Vendor must apply for a City business license and show proof of application to Purchasing Manager within
7 days of being selected as intended awardee.
The Customer Service Division of the Finance Department located at 1947 Center Street, Berkeley, CA
94704, handles business licenses. Vendors should contact this division for questions and/or information about
obtaining a City business license, in person, or by calling 510.981.7200
Equal Benefits Disclosure Form - Chapter 13.29 of the Berkeley Municipal Code requires that contractors
offer domestic partners the same access to benefits that are available to spouses. A certification of compliance
with this ordinance will be required upon execution of a contract.
Bidders must submit the attached Equal Benefits Disclosure Form with their bid.
F. DATA REQUIRED FOR BID EVALUATION:
1. Bidders are required, in submitting their bids, to examine the detailed specifications closely. The bidder must
complete the detailed specifications and write in any differences in the item (s) being offered. Failure to
state exceptions will be cause for rejection of the bid. If any item specified is not available write "N/A" in
the appropriate space.
2. A timeline for delivery of product
3. The following completed and signed
a. Offer/Bid Form
b. Nuclear Free Disclosure Form
c. Oppressive States Compliance Statement for Commodities Form
d. Sanctuary City Compliance Statement
e. Workforce Composition Form
f. Equal Benefits Disclosure
If Exceptions are taken, EXPLAIN EXCEPTIONS below: (attach additional sheets as necessary)
____________________________________________________________________________ ____
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