Mini-Bid for Local Administrator in Seneca County
| Agency: | State Government of New York |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 6, 2026 |
| Due Date: | Apr 24, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Mini-Bid for Local Administrator in Seneca County
*This mini-bid is only open to current Section 8 Housing Choice Voucher Local Administrators under contract with HTFC.
Attachment Preview
Kathy Hochul, Governor
RuthAnne Visnauskas, Commissioner/CEO
Mini Bid to current Section 8
Housing Choice Voucher Local
Administrators to fill a vacancy
for
Local Administrator in Seneca County
Request for Proposal Issuance Date: March 9, 2026
Proposal Submission Deadline: April 24, 2026, 12pm, Eastern Standard Time (EST)
Number: HCR-MINI BID-260309
HOUSING TRUST FUND CORPORATION
HAMPTON PLAZA, 38-40 STATE
STREET, ALBANY, NEW YORK 12207
www.hcr.ny.gov
Contents
1. Introduction ………………………………………………………………………………………………………………………….3
2. Purpose …………………………………………………………………………………………………………………………………4
3. Calendar of Events and Milestones ………………………………………………………………..……………………..5
4. Minimum Qualifications…………………………………………………………………………………………………………5
5. Scope of Services……………………………………………………………………………………………………………………5
6. Contents of Proposals..……………………………………………………………………………………………………..…..6
7. Questions and Answers………………………………………………………………………………………………….…….13
8. Amendments and Addenda………………………………………………………………………………….………………13
9. Proposal Submission Requirements…………………………………………………………………….……………….14
10. Evaluation of Proposals………………………………………………………………………………….…………………….14
11. Award of Contract………………………………………………………………………………………….…………………….15
12. Attachments………………………………………………………………………………………………………………………..18
Attachment 1 – Scope of Services
Attachment 2 – Confidentiality Pledge
Attachment 3 – Proposal Checklist
Schedule 1 – Application Coversheet
Appendix I -- HTFC’ s Standard Clauses for Contracts, hyperlinked herein
Appendix II -- HTFC’s Participation by Minority Group Members and Women Requirements and
Procedures for Contracts, hyperlinked herein
Appendix III -- HUD's Section 8 General Provisions for Contracts, hyperlinked herein
Appendix IV – HUD’s General Provisions for Contracts, hyperlinked herein
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HOUSING TRUST FUND CORPORATION
INVITATION FOR BID
FOR
LOCAL ADMINISTRATORS FOR SENECA COUNTY
SECTION 8 HOUSING CHOICE VOUCHER PROGRAM (TO
CURRENT SECTION 8 HCV LOCAL ADMINISTRATORS)
IMPORTANT NOTICE: A Restricted Period under the Lobbying Procurement Law is currently in
effect for this procurement process and will remain in effect until approval of the Contract(s). Bidders
are prohibited from Lobbying Procurement Law Contacts related to this procurement process with
any employee of the Housing Trust Fund Corporation (“HTFC” or “Agency”), or its Affiliates,1 other
than the Designated Contact Officer listed below.
Lobbying Procurement Law Designated Contact Officer:
Kathryn Mazzeo
New York State Homes and Community Renewal
Housing Trust Fund Corporation
641 Lexington Avenue, New York, New York 10022
Email: Kathryn.Mazzeo@hcr.ny.gov
If you have inquiries regarding this Invitation for Bid (“Mini Bid”) or would like to contact HTFC
regarding matters not relating to Lobbying Procurement Law Contacts, please contact Maleenee
Pons, o r V a n e s s a L e p e - M o r a via email, at ContractUnitInfo@hcr.ny.gov, citing the
Mini Bid page and section, no later than the date identified in the Calendar of Events and
Milestones section of this Mini Bid. The subject line of the email should indicate “2026 Section 8
LA MINI BID.”
1. Introduction
New York State Homes and Community Renewal (“HCR”) consists of all the major housing and
community renewal agencies of the State of New York (“State”) including the Housing Trust Fund
Corporation (“HTFC” or the “Agency”). HCR includes other agencies (“Affiliates”) not involved in
this Mini Bid process.
1.1 Housing Trust Fund Corporation
The Housing Trust Fund Corporation was established as a subsidiary public benefit corporation of the
New York State Housing Finance Agency. HTFC’s mission is to further community development
through the construction, development, revitalization and preservation of low-income housing, the
development and preservation of businesses, the creation of job opportunities, and the development
1 Affiliates shall mean the New York State Division of Housing and Community Renewal, New York State Housing
Finance Agency, State of New York Mortgage Agency, New York State Affordable Housing Corporation, State of New
York Municipal Finance Agency and Tobacco Settlement Financing Corporation.
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of public infrastructures and facilities. For further information regarding HTFC and its programs, visit
HTFC’s website at https://hcr.ny.gov/housing-trust-fund-corporation.
1.2 Section 8 Housing Choice Vouchers
Pursuant to the U.S. Housing Act of 1937 and subsequent legislation, the U.S. Department of
Housing and Urban Development (“HUD”) provides funding to Public Housing Authorities
(“PHAs”) through an Annual Contributions Contract (“ACC”) to administer Section 8 Housing
Choice Vouchers (“HCVs”). HCVs provide subsidy to very low and extremely low-income
households (referred to as families, even in the case of single-person households), to assist them in
accessing housing in the private sector. HCV subsidy covers the difference between the family’s
housing cost, including rent and utilities, and 30 percent of its adjusted gross income.
Although there are almost 200 PHAs in New York State (“NYS” or “State”), HTFC is the only
PHA that is permitted to administer Section 8 throughout the State. Under its HCV program, HTFC
makes monthly Housing Assistance Payments (“HAPs”) to landlords on behalf of approximately
44,000 extremely low and very low-income families across the State, providing more than $700
million in federal HCV subsidies annually. For the past several decades, HTFC has delivered
Section 8 services utilizing a community-based network of Local Administrators (“LAs”).
Presently, a total of 23 LAs administer the HCV program in 52 counties. HTFC fully supports 2019
New York State Legislation that prohibits housing discrimination based on lawful Source of
Income, including federal Section 8 assistance. HTFC’s objective is to help families seek and obtain
quality affordable housing and reach for new opportunities for their families in communities that
are diverse, inclusive and accessible.
2. Purpose
The purpose of this Mini Bid is to identify a new Local Administrator for the County listed below:
Seneca County (309 vouchers)
This Mini Bid is being conducted on an expedited basis to fill a critical need in HTFC’s Section 8
HCV program, and to ensure the continuous and timely administration of HAPs to currently served
families in the county listed above. Successful bidders will receive a contract from HTFC to complete
the current fiscal year, with optional renewals for up to an additional five years. HTFC may rebid this
county at a future date pursuant to a statewide Request for Proposals for LA services. The selected
bidder must be ready to start work no later than June 1, 2026.
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3. Calendar of Events and Milestones
HTFC reserves the right to modify this schedule at its discretion. Notification of changes in
connection with this Mini Bid will be made available to all interested parties via an Agency email
to the bidders.
Event
Issuance of Mini Bid
Deadline for Mini Bid Questions
Deadline for Mini Bid Agency
Responses
Deadline for Submission of Bid
Proposals
Anticipated Selection Date*
Target date for Contract Execution
**Subject to HTFC Board approval.
Date
March 9, 2026
March 23, 2026, 12pm, Eastern Standard Time (EST)
March 30, 2026
April 24, 2026, 12pm, Eastern Standard Time (EST)
May 1, 2026**
June 1, 2026
4. Minimum Qualifications
The Bidder must meet the minimum qualifications and/or requirements indicated below.
Failure to do so will result in the rejection of the bid proposal.
1. Must be a current LA under contract with HTFC to administer HCVs (including Project
Based Vouchers) considered to be in good standing, with no presently unresolved
monitoring or compliance issues.
5. Scope of Services (“Scope of Work”)
The Scope of Services (“Scope of Work” or “SOW”) for this Mini Bid is attached hereto as
Attachment 1.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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