Mills River Elementary Multi-Use Trail and Site Improvents

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction
Posted Date:	Mar 13, 2026
Due Date:	Apr 10, 2026
Solicitation No:	193-2026-10
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	193-2026-10
Project Title:	Mills River Elementary Multi-Use Trail and Site Improvents
Description:	The purpose of this IFB is to obtain bids for a Multi-Use Trail and Site Improvements at Mills River Elementary School. A Mandatory Pre-Bid meeting is scheduled on Wednesday, March 25, 2026 at 11:00 am (EST) at Mills River Elementary School 94 School House Road, Mills River, NC 28759. Vendors must check in at front office.
Opening Date:	4/10/2026 2:00 PM
Posted Date:	3/13/2026
Status:	Open
Department:	HENDERSON COUNTY PUBLIC SCHOOLS


Solicitation Number * 193-2026-10	Department HENDERSON COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-04-10T14:00:00.0000000	Posted Date * 2026-03-13T13:41:06.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-03-25T04:00:00.0000000Z	Special Instructions A Mandatory Pre-Bid meeting is scheduled on Wednesday, March 25, 2026 at 11:00 am (EST) at Mills River Elementary School 94 School House Road, Mills River, NC 28759. Vendors must check in at front office.	Solicitation Type * Select RFP IFB RFI
Owner Joni Huchzermeier
Description The purpose of this IFB is to obtain bids for a Multi-Use Trail and Site Improvements at Mills River Elementary School. A Mandatory Pre-Bid meeting is scheduled on Wednesday, March 25, 2026 at 11:00 am (EST) at Mills River Elementary School 94 School House Road, Mills River, NC 28759. Vendors must check in at front office.

Attachment Preview

IFB NUMBER:

Offeror:

Attention:

Address:

HENDERSON COUNTY PUBLIC SCHOOLS

PURCHASING DEPARTMENT

414 Fourth Avenue West, Hendersonville, NC 28739

2026-10

Phone (828) 697-4733 Fax (828) 698-4429

March 11, 2026

INVITATION FOR BIDS

TO BE RETURNED BY: April 10, 2026, no later

than 2:00 pm

MILLS RIVER ELEMENTARY MULTI-USE TRAIL AND SITE IMPROVEMENTS

Refer Inquiries To:

Telephone Number:

E-Mail Address:

Requisitioned By:

Joni Huchzermeier, CLGPO

Purchasing Agent

828-697-4733

jdhuchzermeier@hcpsnc.org

Director of Capital Projects

=========================================================================================================

NOTICE TO OFFEROR

Sealed bids, subject to the conditions made a part hereof, will be received by the Henderson County Public Schools Purchasing

Department, located at 414 Fourth Avenue West, Hendersonville, NC 28739, until but not later than 2 o’clock p.m. on Tuesday, April 7,

2026 and immediately thereafter publicly opened, and read to furnish and deliver the construction of a Multi-Use Trail and Site

Improvements for Mills River Elementary School as described herein. Refer to Instructions for Bids, Item 10 for proper mailing instructions.

A Mandatory Pre-Bid meeting is scheduled on Wednesday, March 25, 2026 at 11:00 am at Mills River Elementary School 94 School

House Road, Mills River, NC 28759. Vendors must check in at front office.

Bids and/or addenda submitted via E-Mail or facsimile (FAX) machine or email in response to this Request for Bids WILL NOT be

accepted. Bids may be subject to rejection unless submitted on this form.

============================================================================================

EXECUTION

In compliance with this Request for Bids, and subject to all the conditions herein, the undersigned offers and agrees to furnish and deliver

any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this bid, I

certify that this bid is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an

unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or

the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False

certification is a Class I felony. Failure to execute/sign bid prior to submittal may render bid invalid. Late bids will not be accepted.

OFFEROR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

If you desire to "no bid" this requirement, sign and return only this page, check appropriate box(es).

( ) NO BID ( ) REMOVE FROM MAILING LIST

ACCEPTANCE OF BID

If any or all parts of this quote are accepted by Henderson County Public Schools, a contract will be sent for signature along with

request for any required documents. Once Henderson County Public Schools receive the signed contracts and requested documents,

we will submit the completed recommendation package for approval of award. Final award of this contract does not ensue until the

contract is fully executed by Henderson County Public Schools, and a confirming executed copy is returned to you along with a

purchase order. The contract, purchase order, and this document and the provisions of the Instructions for Response, the special terms

and the conditions specific to this Request for Quote, the specifications, and the Henderson County Public Schools General Terms and

Conditions shall then constitute the written agreement between the parties.

PAGE 2 IFB 2026-10

===========================================================================================

INSTRUCTIONS FOR BIDS

1. READ, REVIEW AND COMPLY: It shall be the offeror’s responsibility to read this entire document, review all enclosures

and attachments, and comply with all requirements specified herein.

2. NOTICE TO OFFERORS:

All bids are subject to the provisions of the Instructions for Bids, special terms and conditions specific to this Request for

Bids, the specifications, and the Henderson County Public Schools General Contract Terms and Conditions.

Henderson County Public Schools object to and will not evaluate or consider any additional terms and conditions

submitted with a bid response. This applies to any language appearing in or attached to the document as part of the

offeror’s response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.

By execution and delivery of this document, the offeror agrees that any additional terms and conditions, whether

submitted purposely or inadvertently, shall have no force or effect.

3. DEFINITIONS:

OFFEROR: Company, firm, corporation, partnership, individual, etc., submitting a response to a Request for Bids.

TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified

period of time based on estimated quantities only.

4. RECEIPT OF BIDS: Bids shall be received in strict accordance with requirements of the General Statutes of North

Carolina. Bid security shall be required as prescribed by statute. Prior to opening of any bids on the project, the bidder

will be permitted to change or withdraw his bid.

5. BID EVALUATION: The award of the contract will be made to the lowest responsible bidder as soon as practical.

Before awarding a contract the Owner may require the apparent low bidder to qualify himself to be a responsible bidder.

6. EXECUTION: Failure to sign under EXECUTION section may render bid invalid.

7. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be

(1) special terms and conditions specific to this bid, (2) specifications, (3) Henderson County Public Schools General

Contract Terms and Conditions, and (4) Instructions for Bids.

8. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, the offer shall be valid for

a minimum of 45 days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for

consideration and acceptance.

9. PROMPT PAYMENT DISCOUNTS: Offerors are urged to compute all discounts into the price offered. If a prompt

payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving

cases of identical prices.

10. MAILING INSTRUCTIONS:

In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.

It is desirable that all responses meet the following requirements:

• All copies are printed double sided.

• All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and

indicate this information accordingly on the response.

• Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non re-

usable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed

binders, glued materials, paper clips, and staples are acceptable.

• Materials should be submitted in a format which allows for easy removal and recycling of paper materials.

Mail only one fully executed bid document, unless otherwise instructed, and only one bid per envelope. Address envelope and insert

bid number as shown below. It is the responsibility of the offeror to have the bid in this office by the specified time and date of opening.

** Please follow specific instructions regarding “Bid Security Deposit” requirements Page 4.

DELIVERED BY US POSTAL SERVICE

DELIVERED BY ANY OTHER MEANS

BID NO. 2026-10 Sealed Bid

HENDERSON COUNTY PUBLIC SCHOOLS

PURCHASING DEPARTMENT

414 FOURTH AVENUE W

HENDERSONVILLE, NC 28739

BID NO. 2026-10 Sealed Bid

HENDERSON COUNTY PUBLIC SCHOOLS

PURCHASING DEPARTMENT

414 FOURTH AVENUE W

HENDERSONVILLE, NC 28739

===============================================================================================

BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

PAGE 3 IFB 2026-10

===========================================================================================

11. TABULATIONS: Tabulations of bids and award information can be obtained by calling the purchaser listed on the first

page of this document.

12. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be

considered that items offered are in strict compliance with these specifications, and offeror will be held responsible

therefore. Deviations shall be explained in detail. The offeror shall not construe this paragraph as inviting deviation

or implying that any deviation will be acceptable.

13. INFORMATION AND DESCRIPTIVE LITERATURE: Offeror is to furnish all information requested and in the spaces

provided in this document. Further, if required elsewhere in this bid, each offeror must submit with their bid sketches,

descriptive literature and/or complete specifications covering the products offered. Reference to literature submitted with

a previous offer will not satisfy this provision. Bids which do not comply with these requirements will be subject to

rejection.

14. RECYCLING AND SOURCE REDUCTION: It is the policy of Henderson County Public Schools to encourage and

promote the purchase of products with recycled content to the extent economically practicable, and to purchase items

which are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is

practicable and cost-effective.

We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging

of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains

responsible for providing packaging that will protect the commodity and contain it for its intended use.

Companies are strongly urged to bring to the attention of purchasers those products or packaging they offer which have

recycled content and that are recyclable.

15. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the

purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this

document shall be made only by written addendum. The offeror is cautioned that the requirements of this bid can be

altered only by written addendum and that verbal communications from whatever source are of no effect.

16. ACCEPTANCE AND REJECTION: Henderson County Public Schools reserves the right to reject any and or all bids for

sound documented reasons, to waive any informality in bids and, unless otherwise specified by the offeror, to accept any

item in the bid. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect

price will be disregarded.

17. TAXES: FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and

transportation. Exemption forms submitted by the contractor will be executed and returned by the using agency.

OTHER: Prices ofference are not to include any personal property taxes, nor any sales or use (or fees) unless required

by the North Carolina Department of Revenue.

18. REFERENCES: Henderson County Public Schools reserves the right to require a list of users of the exact item offered.

Henderson County Public Schools may contact these users to determine acceptability of the bid. Such information may

be considered in the evaluation of the bid.

19. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the

lowest and best bid most advantageous to Henderson County Public Schools as determined upon consideration of such

factors as: prices offered; the quality of the articles offered; the general reputation and performance capabilities of the

offerors; the substantial conformity with the specifications and other conditions set forth in the bid; the suitability of the

articles for the intended use; the related services needed; the date or dates of delivery and performance; and such other

factors deemed by Henderson County Public Schools to be pertinent or peculiar to the purchase in question. Unless

otherwise specified by Henderson County Public Schools or the offeror, Henderson County Public Schools reserves the

right to accept any item or group of items on a multi-item bid.

In addition, on TERM CONTRACTS, Henderson County Public Schools reserves the right to make partial, progressive or

multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed to

provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors

deemed by Henderson County Public Schools to be pertinent or peculiar to the purchase in question.

20. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150,

Henderson County Public School invites and encourages participation in this procurement process by businesses owned

by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely

disabled.

21. CONFIDENTIAL INFORMATION: As provided by statute and rule, Henderson County Public Schools will consider

keeping trade secrets which the offeror does not wish disclosed confidential. Each page shall be identified in boldface at

===============================================================================================

BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

PAGE 4 IFB 2026-10

===========================================================================================

the top and bottom as “CONFIDENTIAL” by the offeror. Cost information shall not be deemed confidential. In spite of

what is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law.

22. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not

destroyed will, upon request be returned at the offeror’s expense. Request for the return of samples must be made

within 10 days following date of bid opening. Otherwise, the samples will become School property. Each individual

sample must be labeled with the offeror’s name, bid number, and item number. A sample, on which an award is made,

will be retained until the contract is completed, and then returned, if requested, as specified above.

23. PROTEST PROCEDURES: When a bidder wants to protest a contract awarded by Henderson County Public Schools

resulting from this solicitation, they must submit a written request to the Purchasing Agent, Henderson County Public

Schools, 414 Fourth Avenue West, Hendersonville, NC 28739. This request must be received in the Henderson County

Public Schools’ Purchasing Department within ten (10) consecutive calendar days from the date of the contract award.

Protest letters must contain specific reasons and any supporting documentation for the protest. Note: Contract award

notices are sent only to those actually awarded contracts, and not to every person or firm responding to this solicitation.

Bid status and Award notices are available by contacting the Henderson County Public Schools’ Purchasing Department

at (828) 697-4733. All protests will be handled pursuant to the North Carolina Administrative Code, Title 1, Department

of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.

24. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or

phrase shall be read to include the plural and vice versa.

25. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from

applying in-state preferences against North Carolina’s resident bidders. The “Principal Place of Business” is defined as

the principal place from which the trade or business of the bidder is directed or managed.

26. ADDENDA: Any addenda to specifications issued during the time of bidding are to be considered covered in the

proposal and in closing a contract they will become a part thereof. All addenda shall be acknowledged by the bidder(s) on

the proposal form. Any addenda will be posted to the HCPS website, Purchasing section no later than 4:00 pm on April

3, 2026.

27. E-VERIFY: As required by N.C.G.S. § 143-133.3, Contractor certifies that it verifies the work authorization of each of its

employees under the requirements of N.C.G.S. Article 2 of Chapter 64 ("E-Verify"). If Contractor utilizes a subcontractor

of any tier, Contractor shall require all subcontractor(s) of any tier to comply with E-Verify requirements.

28. IRAN DIVESTMENT ACT CERTIFICATION: Contractor hereby certifies that Contractor, and all subcontractors, are not

on the Iran Final Divestment List (“List”) created by the North Carolina State Treasurer pursuant to N.C.G.S. 143-6A-4.

Contractor shall not utilize any subcontractor that is identified on the List.

29. DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL: By Acceptance of this purchase order, vendor certifies

that is has not been designated by the North Carolina State Treasurer as a company engaged in the boycott of Israel

pursuant to N.C.G.S. 147-86.81. It is the responsibility of each vendor to monitor compliance with this restriction.

Contracts valued at less than $1,000.00 are exempt from this restriction.

30. LICENSURE, CERTIFICATION, AND REGISTRATION OF PERSONNEL: All personnel provided or made available by

Contractor to render services hereunder shall be licensed, certified or registered, as appropriate, in their respective areas

of expertise as required by applicable North Carolina law.

31. BID SECURITY: A five-percent (5%) bid security is required with each submitted bid that equals or exceeds $500,000.00.

A Bid Bond or Certified Check made payable to Henderson County Public Schools must be in accordance with North

Carolina G.S. § 143-129 (b) (c). The completed bid package and bid security must be submitted synchronously by the bid

deadline. Please submit two (2) separate sealed envelopes (one for the bid package the other for the Bid bond or

certified check). These must be contained together within one (1) Sealed returned envelope that displays the IFB #2026-

10, your company name and indicates envelope contains 2 separate sealed envelopes on the exterior.

32. POST AWARD: Performance and Payment Bonds for bids equal to or greater than $500,000.00, the successful bidders

shall provide Henderson County Public Schools both Performance and Payment Bonds each in the amount equal to one-

hundred percent (100%) of the contract amount. Bonds shall be submitted to Henderson County Public Schools upon ten

(10) calendar days of award of the contract and shall be in conformance with NC (G.S. 44A-26; G.S. 44A-32; G.S. 143-

129 (b) (c). Failure to provide acceptable bonds within ten (10) calendar days of award of the Contract shall be just cause

for forfeiture of the bid bond or bid deposit and rescinding the award of the Contract. Award may then be made to the

next lowest responsive, responsible bidder or the Project may be re-advertised at Henderson County Public Schools sole

discretion.

===============================================================================================

BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

PAGE 5 IFB 2026-10

===========================================================================================

REQUIREMENTS

USER: Henderson County Public Schools

BRAND SPECIFIC: Manufacturer's name and product description if used in this solicitation are intended to communicate

qualities, functions and characteristics of items desired. The items offered in response to this solicitation must be of equal or

better quality to the manufacturer and type specified. When no reference is made by the vendor to the make or model to be

furnished, it is understood that the specific article named in the IFB sheet will be furnished. It is the sole determination of

Henderson County Public Schools if the proposed equipment is equal to what is specified. If you have any questions, please

call the purchaser listed on the first page.

TRANSPORTATION CHARGES: FOB Destination. Freight charges must be included in the price of each item listed,

not listed as a separate item.

SITE VISIT: Prospective bidders shall visit the site of the project and apprise themselves of all conditions, which may affect

the performance of the work called for or reasonably implied by the Invitation for Bids. A site visit is MANDATORY for the

awarded vendor. Note that no allowance will be made for unreported conditions, which a prudent bidder would recognize as

affecting the performance of the work called for in this Invitation for Bid.

MANDATORY PRE-BID: A meeting will be hosted by the District on on Wednesday, March 25, 2026 at 11:00 am at

Mills River Elementary School, 94 School House Road, Mills River, NC 28759. The project scope will be discussed and

a tour where construction will take place will be conducted. Vendors must check in at front office.

INSTALLATION REQUIREMENTS: Awarded Vendor shall be responsible for installing, inspecting, and leaving the Multi-

Use Trail and Site Improvements ready for use, and removing all empty shipping cartons from school property.

NOTE: HENDERSON COUNTY PUBLIC SCHOOLS RESERVES THE RIGHT TO ADJUST QUANTITIES UP OR DOWN

AT THE UNIT PRICE AS BUDGETED FUNDS MAY ALLOW OR REQUIRE.

HENDERSON COUNTY PUBLIC SCHOOLS ALSO RESERVES THE RIGHT TO AWARD CONTRACT ON A

SPLIT ORDER BASIS OR LUMP SUM BASIS IF IT IS IN OUR BEST INTEREST.

ALL MATERIALS SHOULD BE NEW AND CURRENT UNLESS OTHERWISE STATED.

INFORMATION REQUIRED WITH BID: Upon request, Vendor will be required to submit complete descriptive literature and

specifications on all items offered. Bids which fail to comply may be subject to rejection.

Henderson County Public Schools reserves the right to reject any or all bids for any or no reason, and to waive

informalities.

===============================================================================================

BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

Mills River Elementary Multi-Use Trail and Site Improvents

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also