MILLRACE DRIVE PEDESTRIAN IMPROVEMENTS

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Millrace Drive Pedestrian Improvements
Invitation for Bid # 2026-069
Due: 3:00 PM, August 26, 2026
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Issued on: April TBD, 2026

Table of Contents
Document Page #
Bidding Requirements
Advertisement For Bids .................................................................................................... 3
Bid Form ............................................................................................................................ 4
Equal Opportunity Report Statement .............................................................................. 8
Statement Of Experience .................................................................................................. 9
Statement Of Available Resources ................................................................................. 10
Corporate Status Form ................................................................................................... 11
Questions To Bidders/Offerors ...................................................................................... 12
Construction Agreement ................................................................................................ 13
City Of Lynchburg, Virginia Standard Performance Bond ............................................. 15
City Of Lynchburg Standard Labor and Material Payment Bond .................................. 17
Instructions To Bidders ................................................................................................... 20
General Conditions ......................................................................................................... 26
Special Provisions ........................................................................................................... 88
Federal Forms and VDOT Supplemental Specifications ................................................ 91
Attachments
Drawings dated January 30, 2026
PM - 2

ADVERTISEMENT FOR BIDS
Sealed bids for the Millrace Drive Pedestrian Improvements will be received by the City of Lynchburg,
Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, August 26,
2026, and then publicly opened and read aloud in the First Floor Customer Conference Room located in the City
Hall lobby and broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening will
be posted to the City's Bid webpage: https://www.lynchburgva.gov/Bids.aspx.
Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver mail/packages to
the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information
Center in the lobby on the First Floor of City Hall at 900 Church St. Monday - Friday from 8:30 a.m. to 5:00 p.m.
A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it at
that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for
submission. Please allow additional time to ensure this is done.
Online Bid Submission: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to
open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please
upload your bid as ONE file. As always, late bids will not be considered.
Project Description: This project consists of two sidewalk sections. One section will begin at the existing sidewalk
south of the intersection of Graves Mill Road and Millrace Drive and run east along Graves Mill Road tying into
the existing sidewalk on Graves Mill Road. The second section will begin at the existing sidewalk just north of 28
Millrace Drive and extend to the driveway for 30 Millrace Drive. This project also includes a pedestrian crossing
at Millrace Drive and Graves Mill Road, which will require altering the existing sidewalk on the west side of the
Graves Mill Road and Millrace Drive intersection. The DBE goal for this project is 0%. When conflicts arise
between state or local contract language and federal rules, the federal-aid or most conservative approach must
be taken.
Bid Documents may be viewed and printed directly from the City's website:
https://www.lynchburgva.gov/Bids.aspx.
An optional pre-bid conference will be held at 11:00 AM on July 30, 2026. The meeting will be held onsite at 30
Millrace Drive, Lynchburg, VA 24502.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional information
must be made in writing to Stephanie Suter, stephanie.suter@lynchburgva.gov, and received by 3:00 PM,
August 19, 2026. All addenda should be signed and accompany any bid submitted.
PM - 3

BID FORM
Stephanie Suter, CPPO, CPPB
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Ms. Suter,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or
principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or
in the Construction Agreement to be entered into; that this bid is made without connection with any other
person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or
fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Millrace Drive Pedestrian
Improvements for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials,
and services and to perform all operations necessary to execute and complete the Work required for the
project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and
Standard Details, latest edition, and , together with Addenda numbered through ______ issued during
bidding period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement
for the sum of
TOTAL BASE BID
DOLLARS
($ ), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate
proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough
to execute the Work and all obligations no later than the completion date stated in the Contract Documents.
PM - 4

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
Bidder's Certified Check issued by (name of bank) in the amount
of: $ (5% of Base Bid amount)
Bidder's Bid Bond for 5% of Base Bid Amount Issued by (name
of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City
within ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the
failure to deliver the required performance and payment bonds within the ten (10) days, the monies payable by
the Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for
such failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with
another person engaged in the same line of business, or any act punishable under the Virginia Governmental
Frauds Act, or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR'S LICENSE/ REGISTRATION NO.:
Contractor's license is not required to submit a bid, but is required before contract award.
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
Email
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 5

TOTAL ITEM
ITEM UNIT PRICE IN
VDOT ITEM # ITEM DESCRIPTION QTY. UNIT PRICE IN
NO. FIGURES
FIGURES
1 513SD20-0001 MOBILIZATION (See Section 513 of the VDOT Road and Bridge Specifications) 1 LS
2 513SD20-0002 CONSTRUCTION SURVEYING (CONSTR.) 1 LS
3 513SD20-0003 CLEARING AND GRUBBING 1 LS
4 508SD20-0004 DEMOLITION OF PAVEMENT (FLEXIBLE) 537 SY
5 510SX20-0001 REMOVE SIDEWALK AND ENTRANCE 17 SY
6 510SX20-0002 REMOVE COMB. CURB AND GUTTER 602 LF
7 3 15SD20-0104 SAW-CUT ASPHALT CONCRETE 446 LF
8 315SD20-0002 ASPHALT CONCRETE TY. SM-12.5D 68 TON
9 315SD20-0011 ASPHALT CONCRETE BASE COURSE BM-25.0D 274 TON
10 308SD20-0011 AGGR. BASE MATL. TY. I NO. 21A 594 TON
11 310SD20-0001 TACK COAT 63 GAL
12 303SD20-0001 REGULAR EXCAVATION 482 CY
13 502SD20-0011 CURB, STD. CG-2 19 LF
14 502SD20-0012 CURB, RADIAL CG-2 45 LF
15 502SD20-0023 COMB. CURB & GUTTER, RAD. CG-6 95 LF
16 504SD20-0002 CG-12 DETECTABLE WARNING SURFACE 15.56 SY
17 504SD20-0003 HYDR. CEMENT CONC. SIDEWALK 4" 1016 SY
CITY OF LYNCHBURG STANDARD 25.04A COMBINED 6" CURB &
18 SP 320 LF
GUTTER
19 SP QUALITY CONTROL TESTING (PER VDOT LAP MANUAL) 1 LS
20 700SD20-0034 SIGN POST STP-1, 2", 14 GAGE 10 LF
21 701SD20-0001 SIGN PANEL 6 SF
22 700SD20-0038 CONC. FOUNDATION STP-1, TYPE A 1 EA
RELOCATE EXISTING GROUND MOUNTED SIGN STRUCTURE
23 7 00SX20-0021 1 EA
AND SIGN PANEL
24 512SD20-0042 ERADICATION OF EXIST. LINEAR PVMT MARKING 12 LF
25 704SD20-0009 TYPE B CLASS I PAVE. LINE MARKING 12" 54 LF
26 704SD20-0010 TYPE B CLASS I PAVE. LINE MARKING 24" 12 LF
27 602SD20-0001 TOPSOIL CLASS A 2" 0.6 AC
28 603SD20-0003 REGULAR SEED 113 LBS
29 603SD20-0004 OVERSEEDING 90 LBS
30 603SD20-0002 TEMPORARY SEED 60 LBS
31 603SD20-0017 LIME 2.7 TON
32 603SD20-0014 FERTILIZER NITROGEN - N 57 LBS
33 603SD20-0015 FERTILIZER PHOSPHOROUS - P 79 LBS
34 603SD20-0016 FERTILIZER POTASSIUM - K 39 LBS
35 6 06SD20-0001 ROLLED EROSION CTRL PRODUCT EC-2 TYPE 1 1931 SY
36 303SD20-0031 INLET PROTECTION , TYPE B 3 EA
37 303SD20-0034 TEMP. SILT FENCE TYPE A 825 LF
PM - 6

38 703SD20-0039 HANGER ASSM.SMB-3, ONE WAY 2 EA
39 703SD20-0061 PEDESTRIAN SIGNAL HEAD SP-9 2 EA
40 703SD20-0011 PEDESTRIAN ACTUATION PA-2 2 EA
41 700SD20-0065 PEDESTAL POLE PF-2 10' 2 EA
42 700SD20-0069 CONC. FOUNDATION PF-2 2 EA
43 700SD20-0111 14/3 CONDUCTOR CABLE 200 LF
44 700SD20-0113 14/5 CONDUCTOR CABLE 200 LF
45 7 00SD20-0178 PUSHBUTTON EXTENDER 4" - 7" 1 EA
46 703SD20-0061 4" PVC CONDUIT 40 LF
47 700SD20-0197 MODIFY EXISTING CONTROLLER CABINET 1 EA
48 700SD20-0197 TRENCH EXCAVATION ECI-1 40 LF
49 701SD20-0001 SIGN PANEL 2 SF
50 SP MAINTENANCE OF TRAFFIC DURING CONSTRUCTION 1 LS
TOTAL BASE BID
PM - 7

EQUAL OPPORTUNITY REPORT STATEMENT
The Bidder shall complete the following statement by checking the appropriate blank as follows.
The Bidder has has not participated in a previous
contract subject to the nondiscrimination clause prescribed by Executive Order 10925, dated March 6,
1961, or Executive Order 11114 dated June 22, 1963.
In conjunction with the City of Lynchburg's policy to utilize Minority and Disadvantaged Business
Enterprises ("DBE") wherever possible, the Bidder has solicited quotations for labor, material and/or
services from the following Minority and Disadvantaged Business Enterprises:
NAME OF FIRM PERSON(S) CONTACTED DATE
Of those listed above, we intend, at this time, to utilize the following in the completion of the Work
required by this Construction Agreement:
"This firm assures that it will give its best efforts to utilize Minority and Disadvantaged Business
Enterprises whenever possible."
CERTIFIED BY: (Signature)
(Typed/Printed name & Title)
BIDDER'S NAME:
TAXPAYER IDENTIFICATION NUMBER:
This firm will perform all construction with its own employees and, therefore, is not required to
solicit quotations from DBEs.
FAILURE TO DOCUMENT AND REPORT DBE CONTACTS ON THIS FORM MAY BE A BASIS FOR REJECTION
OF THE BID AS NONCONFORMING.
PM - 8

STATEMENT OF EXPERIENCE
Proposer:
How Long In Business: At Current Address:
Principals: Title:
Title:
Title:
Type of Work Normally Performed:
Projects of this type previously completed:
1.
Amount $
2.
Amount $
3.
Amount $
Reference (for Projects listed above):
1.
Tel.No.
2.
Tel.No.
3.
Tel No.
PM - 9

STATEMENT OF AVAILABLE RESOURCES
Equipment:
Number of Personnel Currently Employed:
Number of Personnel Available for Project:
Other Pertinent Information:
PM - 10