MILLER PARK POOL RENOVATIONS

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
MILLER PARK POOL RENOVATIONS
Bid No. 2026-090
JUNE 2026
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
FAX (434) 845-0711

Table of Contents
Document Page #
Bidding Requirements
Advertisement For Bids .................................................................................................................. 3
Bid Form .......................................................................................................................................... 4
Escrow Account Election ................................................................................................................ 7
Equal Opportunity Report Statement ........................................................................................... 8
Statement Of Experience ............................................................................................................... 9
Statement Of Available Resources .............................................................................................. 10
Corporate Status Form ................................................................................................................. 11
Questions To Bidders/Offerors .................................................................................................... 12
Construction Agreement .............................................................................................................. 13
City Of Lynchburg, Virginia Standard Performance Bond........................................................... 15
City Of Lynchburg Standard Labor And Material Payment Bond ............................................... 17
Escrow Agreement ....................................................................................................................... 20
Instructions To Bidders ................................................................................................................ 24
General Conditions ....................................................................................................................... 30
Technical Specifications ............................................................................................................... 92
Attachments
Drawings - Miller Park Pool Renovations dated June 12, 2026
PM - 2

ADVERTISEMENT FOR BIDS
Sealed bids for Miller Park Pool Renovations, will be received by the City of Lynchburg, Procurement Division, 3rd
Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, July 22, 2026, and then publicly opened
and read in the Customer Conference Room, 1st Floor, City Hall.
Bid Documents may be viewed and downloaded from the City's Procurement website:
https://www.lynchburgva.gov/Bids.aspx.
Construction and installation of a new public pool to include the concrete pool and new play equipment.
Landscaping and sitework are also included. The existing pool has already been demolished and removed from
the site. There are small areas of concrete slab-on-grade left to demolish. A new lifeguard building is also
included as well on work in the existing pumphouse.
An optional Pre-Bid Meeting will be held onsite, 2100 Park Avenue, Lynchburg, Virginia, 24501 on July 1, 2026 at
11:00 AM EST.
Online Bid Submission: To submit a bid online, go to https://www.lynchburgva.gov/Bids.aspx and click on the
link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.
Please upload your bid as ONE file. As always, late bids will not be considered.
Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver mail/packages to
the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information
Center in the lobby on the First Floor of City Hall at 900 Church Street, Monday - Friday from 8:30 AM to 5:00
PM A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it at
that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for
submission. Please allow additional time to ensure this is done.
All requests for clarification of or questions regarding this Invitation for Bids or for additional information must
be made in writing to Stephanie Suter at stephanie.suter@lynchburgva.gov and received by 2:00 PM, July 15,
2026. All addenda should be signed and accompany any bid submitted.
PM - 3

BID FORM
Stephanie Suter
Procurement Manager-Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Ms. Suter,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or
principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or
in the Construction Agreement to be entered into; that this bid is made without connection with any other
person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or
fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Miller Park Pool Renovations for the
City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to
perform all operations necessary to execute and complete the Work required for the project, in strict
accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details,
latest edition, together with Addenda numbered through ______ issued during bidding period and
hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
1. Lifeguard Station $
2. Interior Pool Clubhouse Renovations $
3. All other work to complete the Project $
Total Base Bid (1+2+3): DOLLARS
($ ), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate
proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
PM - 4

payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough
to execute the Work and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents: Bidder's Certified Check issued by (name of bank)
in the amount of: $ (5% of Base Bid amount) or Bidder's Bid Bond for 5% of
Base Bid Amount Issued by (name of surety authorized to
do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City
within ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the
failure to deliver the required performance and payment bonds within the ten (10) days, the monies payable by
the Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for
such failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with
another person engaged in the same line of business, or any act punishable under the Virginia Governmental
Frauds Act, or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR'S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
PM - 5

Email
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 6

ELECTION OF ESCROW ACCOUNT PROCEDURE FOR RETAINAGE
If determined to be the successful low bidder(s), the above signed elects to use the Escrow Account
Procedure for retainage.
Write "Yes" or "No" on above line
If the successful bidder elects to use the Escrow Account Procedure for Retainage, the "Escrow
Agreement" form shall be executed and submitted to the City of Lynchburg Engineering Division within
fifteen (15) calendar days after notification. If the "Escrow Agreement" form is not submitted within
the fifteen (15) day period, the Contractor shall forfeit his rights to the use of the Escrow Account
Procedure.
Company
Authorized Signature
PM - 7

EQUAL OPPORTUNITY REPORT STATEMENT
The Bidder shall complete the following statement by checking the appropriate blank as follows.
The Bidder has has not participated in a previous
contract subject to the nondiscrimination clause prescribed by Executive Order 10925, dated March 6,
1961, or Executive Order 11114 dated June 22, 1963.
In conjunction with the City of Lynchburg's policy to utilize Minority and Disadvantaged Business
Enterprises ("DBE") wherever possible, the Bidder has solicited quotations for labor, material and/or
services from the following Minority and Disadvantaged Business Enterprises:
NAME OF FIRM PERSON(S) CONTACTED DATE
Of those listed above, we intend, at this time, to utilize the following in the completion of the Work
required by this Construction Agreement:
"This firm assures that it will give its best efforts to utilize Minority and Disadvantaged Business
Enterprises whenever possible."
CERTIFIED BY: (Signature)
(Typed/Printed name & Title)
BIDDER'S NAME:
TAXPAYER IDENTIFICATION NUMBER:
This firm will perform all construction with its own employees and, therefore, is not required to
solicit quotations from DBEs.
FAILURE TO DOCUMENT AND REPORT DBE CONTACTS ON THIS FORM MAY BE A BASIS FOR REJECTION
OF THE BID AS NONCONFORMING.
PM - 8

STATEMENT OF EXPERIENCE
Proposer:
How Long In Business: At Current Address:
Principals: Title:
Title:
Title:
Type of Work Normally Performed:
Projects of this type previously completed:
1.
Amount $
2.
Amount $
3.
Amount $
Reference (for Projects listed above):
1.
Tel.No.
2.
Tel.No.
3.
Tel No.
PM - 9

STATEMENT OF AVAILABLE RESOURCES
Equipment:
Number of Personnel Currently Employed:
Number of Personnel Available for Project:
Other Pertinent Information:
PM - 10