Milk Vendor

Agency:	Maize Unified School District
State:	Kansas
Type of Government:	State & Local
NAICS Category:	311511 - Fluid Milk Manufacturing
Posted Date:	May 7, 2026
Due Date:	Jun 1, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

2026-2027, Milk Vendor

Maize USD 266 Food Service

SECTION 1

INSTRUCTIONS TO BIDDERS

1.1 The purpose of this solicitation is to seek bids to enter into a one-year vendor agreement

whereby USD 266 agrees to purchase milk cartons for the Maize USD 266 Food Service

department from one vendor with the option to renew annually for four additional years.

1.2 Sealed proposals must be submitted no later than Monday, June 1, 2026 at 10:00 am via one

of the following options:

a. Hand delivered to the Educational Outreach Center, Re: Sealed Proposal, Food

Service, Megan Barnard, 201 S. Park Ave, Maize KS 67101. This building is open

to the public Monday through Friday 7:30am to 3:30pm. It will be closed on

Monday May 25, 2026 for Memorial Day.

i. Submission must include:

1. Completed copies of these documents (with signature if

applicable)

a. Vendor Summary (including HACCP Compliance

Statement attachment)

b. Attestation Statement for Buy American Provision

c. Anti-Lobbying Amendment

d. Debarment and Suspensions

e. Exhibit G – Contractual Provisions Attachment

f. Bidder Checklist

2. Digital submission via this digital submission link.

a. Google forms will automatically datemark and time stamp

the submissions. The submissions will not be accessed

until bid opening on June 1, 2026 at 10:00am.

1.3 Bids will be accepted with an individual case price for each type of milk as specified below.

a. 1% milk, unflavored, half pint, 50 servings per case

b. 1% milk, chocolate, half pint, 50 servings per case

c. 1% milk, vanilla, half pint, 50 servings per case

d. 1% milk, strawberry, half pint, 50 servings per case

1.4 If clarification of the specifications/instructions is required, vendors must send the question

in writing to FoodService@usd266.com the SFA will clarify and answer in writing only.

Questions and answers will be posted publicly online here. If the SFA issues any changes to

this Request for Proposals (RFP), acknowledgement of receipt of such changes must be

made to the SFA in writing, signed by an individual authorized to legally bind the bidder,

and included in the bidder’s bid package. If changes to the RFP are not acknowledged, the

SFA retains the right to reject the bid as non-responsive. No addenda will be issued within 5

working days of the time and date set for the bid opening. Should the SFA determine that

clarification of the specifications/instructions is necessary within 5 working days of the time

and date set for the bid opening, the time and date set for the bid opening will be delayed to

allow issuing an addendum.

Maize USD 266 Food Service

2026-2027 Milk Vendor Proposal

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1.5 Hereinafter, school food authority (SFA) shall refer to Maize USD 266 Food Service.

1.6 Hereinafter, vendor shall refer to the Vendor awarded the Contract.

1.7 This is a negotiated procurement. Proposal award will be given to the company submitting

the best responsive proposal satisfying the requirements of USD 266 Food Service. Please see

the included scorecard.

1.8 Upon deliberation, review of the scorecard, the most responsive and responsible bidder

with the lowest price will be recommended to the Maize USD 266 Board of Education. The

Board of Education will vote to accept or deny the bid award at the Board Meeting on

Monday, June 8, 2026. The bid award will be communicated to all bidders on Tuesday, June

9, 2026 in writing.

1.9 The subject matter of this RFP is subject to legislative changes either by the federal or state

government. If any such changes occur prior to contract award, then all bidders will have

the opportunity to modify their bids to reflect such changes. If any such changes occur after

a contract award has been made, then the SFA (i) reserves the right to negotiate

modifications to the Contract reflecting such legislative changes; and (ii) shall have no

obligation to provide unsuccessful bidders with the opportunity to modify their bids to

reflect such legislative changes.

SECTION 2

GENERAL CONDITIONS

2.1 Proposals shall be submitted on the forms provided with the included specifications as

outlined in 1.2. All certifications contained herein must be signed and submitted with the

bid.

2.2 Proposals submitted after the date and time specified will not be considered and will be

returned, unopened to the appropriate bidder. Postmarks or dating of documents will be

given no consideration in the case of late bids.

a. Incomplete submissions will be notified upon opening on June 1, 2026. Vendors

are responsible for ensuring all documents are provided via the submission

methods. Maize USD 266 is not liable for missing documents or documents

uploaded after the deadline.

2.3 The SFA retains the right to reject any or all proposals, when there are sound documented

reasons to do so.

2.4 The prices established with the initial proposal may only change based on the proposal

allowances. Prices in subsequent years are negotiable based on information in Section 8 and

the Vendor Summary.

2.5 The SFA will provide no relief for errors or omissions in the bid submitted in response to

this document.

2.6 No deviations or exceptions from the specifications and conditions outlined in this

document will be accepted. Changes in or additions to this RFP or any other modifications

of the proposal forms which are not specifically called for in these solicitation documents

will result in the SFA’s rejection of the proposal as not being responsive. No oral, written, or

telephonic modifications of any proposal submitted will be considered.

Maize USD 266 Food Service

2026-2027 Milk Vendor Proposal

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2.7 Submission of a response to this document indicates the bidder is informed of specifications

and conditions contained herein.

2.8 No gratuity is allowed in connection with this proposal, including but not limited to gifts,

scholarships, gift cards, catering, catering account, event tickets, grants, kickbacks, etc.

2.9 The SFA reserves the right to investigate each bidder’s ability to fulfill terms.

2.10 All proposals shall remain valid and subject to acceptance for a period of ninety (90)

days after the bid opening date. Award of the Contract shall be made to the lowest

responsive, responsible bidder as determined by the SFA, based on the criteria and

specifications outlined in the RFP and further set forth in the Contract.

2.11 Proposal prices must be listed on the Proposal Checklist.

a. For the purpose of the “Projected Total Cost to the District” found on the

“Proposal Checklist” on page 22, if a bidder fails to provide a price for an item

and no alternate item is offered, the SFA will, for evaluation purposes only, apply

the highest price received from all other bidders for that item to calculate the

“Projected Total Cost to the District.”

2.12 Protest on a proposal must be filed in writing with the Director of Food Service within 5

working days after receipt of the bid summary.

2.13 No proposals will be accepted from, or contract awarded to, any person, firm, or

corporation that has failed to faithfully perform any previous contract with the SFA.

2.14 All completed proposals and supporting documentation submitted shall be the property

of the SFA.

2.15 Until such time as a Contract is awarded, no bidder, prospective or otherwise, shall be

provided access to any supporting proposal documents received by the SFA.

SECTION 3

SCOPE

3.1 Accepted vendor will provide for 100% of the half pint milk purchased by Maize USD

266 Food Service with at least two deliveries per school location per week based on the

proposal offered in the Vendor Summary.

a. The Maize USD 266 Food Service program operates five elementary schools, two

intermediate schools, two middle schools, two high schools, and two alternative

schools within the cities of Wichita, Maize, and Mount Hope, KS with a

combined enrollment of 7,400 students. Biweekly deliveries will occur August

through May.

3.2 The SFA may at any time during the Term of the Contract add or remove sites and/or

meal periods for programs covered by the Contract unless the addition or removal of

sites and/or meal periods creates a material or substantive Contract change.

SECTION 4

SCHOOL FOOD AUTHORITY RESPONSIBILITIES

4.1 The SFA shall:

Maize USD 266 Food Service

2026-2027 Milk Vendor Proposal

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a. Provide vendor with two keys for building access as requested in the Vendor

Summary.

b. Provide vendor with an annual forecast. See the Proposal Checklist.

c. SFA will provide at least two milk coolers at each location except for Hope

Learning Center that will have a walk in cooler and Complete High School Maize

that will have 1 milk cooler. See locations in 5.3.b.1.

d. Verify each delivery against the invoice and sign the invoice.

e. Keep emergency and off-day delivery requests to a minimum.

f. Store damaged goods in a designated location if needed for pick up. Request

credits utilizing labels or photos within 3 days of delivery.

g. Make prompt payment within 21 days of invoice.

SECTION 5

VENDOR RESPONSIBILITIES

5.1 Provide the SFA with an Account Representative who has experience with school food

service accounts.

5.2 Vendor shall provide the following ordering conditions:

a. Specified ordering method via the Vendor Summary.

b. Provide instructions for emergency or off-day deliveries as needed. The Vendor

must be able to respond to emergency deliveries as they arise due to

circumstances beyond the SFA’s control. The SFA will hold these to a minimum.

5.3 Vendor shall provide the following delivery conditions:

a. The vendor will provide a regular delivery driver and at least two days per

week unless otherwise specified. Biweekly deliveries will occur August

through May.

b. Vendors must specify the proposed delivery plan in the Vendor Summary. The

vendor shall provide any equipment needed to complete this process.

1. Locations indicated with an asterisk can operate with one delivery per

week if elected by winning bidder.

a. Hope Learning Center* – 500 W. Main, Mount Hope, KS 67108

b. Maize Central Elementary School – 304 W. Academy Ave, Maize

KS 67101

c. Maize Elementary School – 305 W. Jones St. Maize KS 67101

d. Maize High School – 11600 W. 45th St. N, Maize KS 67101

e. Maize Intermediate School - 12100 W 45th St N, Maize, KS 67101

f. Maize Middle School – 4600 N. Maize Rd. Maize KS 67101

g. Maize South Elementary School – 3404 N. Maize Rd. Wichita KS

67205

h. Maize South Intermediate School – 9701 W. 37th St. N., Wichita,

KS 67205

i. Maize South High School – 3701 N. Tyler Rd. Wichita KS 67205

j. Maize South Middle School – 3403 N. Tyler Rd. Wichita KS 67205

Maize USD 266 Food Service

2026-2027 Milk Vendor Proposal

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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