Midwest Campus Chilled Water Connection

Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Project Name Midwest Campus Chilled Water Connection Response Deadline 09/11/2026 2:00 PM local time
Agricultural Administration (0003),
Galbreath Equine Center (0282), Goss
Laboratory (0180), Howlett Greenhouses
(0297), Howlett Hall (0295), Kottman Hall
(0340), Parker Food Science and
Technology (0064), Sisson Hall (0080),
Veterinary Medical Center (0299),
Project Location Veterinary Medicine Academic (0136) Project Number OSU-270001
City / County Columbus / Franklin Project Manager Al Stazzone
Owner The Ohio State University Contracting Authority Local Higher Education
Delivery Method General Contracting Prevailing Wages None
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
*"Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised
Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer
holding a certificate issued under section 4733.14 of the Revised Code." (Ohio Building Code section 4101:1-2-01 Definitions)
Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the
project number and name for RFQ you are responding to. See Section J of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Al Stazzone at stazzone.1@osu.edu with the project number included in
the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC
website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
This project prepares existing buildings in the midwest campus area to receive and utilize distribution chilled water from
the Combined Heating Power (CHP) plant. A future project will connect buidlings to distributed hot water from the CHP
plant. The design documents shall include both chilled and heating water building modifications, phased for chilled water
connects to occur first. Heating water conections shall not require chilled water re-work. All work in occupied spaces
shall occur during the chilled water phase.
The buildings included in this project are Agricultural Engineering; Veterinary Medical Center buildings (Vet Hospital, Vet
Academic, Goss Lab, Sisson, Galbreath Equine); College of Food Agriculture and Environmental Sciences (CFAES)
buildings (Howlett, Kottman, Howlett Headhouse, and Parker Food Science).
Existing building equipment has reached the end of its useful life and no longer adequately supports the building's
operational needs. These connections will eliminate deferred maintenance liabilities.
B. Scope of Services
AE services shall include project planning, engineering and design services for the development of documents to upgrade
and prepare buildings HVAC systems. Services will also include scope prioritization for repair with probable cost
information.
Delivery method for this project will be General Contracting. It is anticipated that the design documents will be partitioned
into multiple packages.
The AE design documents shall include planning and project phasing options for occupied multiple buildings.
This project scope shall include, but is not limited to improving building HVAC systems, Air Handling Systems, and
Building Automation System Controls.
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Request for Qualifications (Registered Design Professional) continued
Construction Administration services shall include, but not limited to on-site visits: RFI, Submittal review, Change
Management and Schedule review; Testing and Inspection.
For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement,
commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the
Program of Requirements.
The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and
clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed
cost components to address the Owner's project requirements. Participate in the Encouraging Growth, Diversity & Equity
(EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A
-A/E Terms and Conditions Article 7.2.6.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program
Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,
Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement
will be accepted.
During the construction period, provide not less than 10 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
The project team (Owner / A/E / Contractor) will be required to utilize the University's Project Management System, for all
compatible services required by the University.
The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,
and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within
Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:
https://fod.osu.edu/resources, under the section titled "Construction Site Safety Requirements."
Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the
e-Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio
State University Project Closeout Standards can be accessed via the OSU FOD vender resource website
(https://fod.osu.edu/resources) under Post Construction / Close Out.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
* Previous experience compatible with the proposed project (e.g., type, size).
* Demonstrated ability to meet Owner's project vision, scope, budget, and schedule on previous projects.
* Demonstrated experience with detailed project phasing and sequencing in occupied buildings.
* Demonstrated ability with enhanced collaboration principles and processes.
* Qualifications and experience of individuals directly involved with the project.
* Approach to and success of using partnering and Alternative Dispute Resolution.
* Demonstrated ability to meet Owner's Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),
projects must be designed by the Lead Firm.
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Request for Qualifications (Registered Design Professional) continued
C. Estimated Budget / Funding D. Anticipated Schedule
State Funding: $0 Professional Services Start: 10 / 26
Other Funding: $10,600,000 Construction Notice to Proceed: 04 /27
Construction Cost: $8,300,000 Substantial Completion of all Work: 03 / 28
Total Project Cost: $10,600,000 Professional Services Completed: 04 / 28
E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal
6.88% to 8.25% Percent of initial Total A/E Fee: 5%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including
validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the
project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic
Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below) H. Additional Service Providers Required
Lead A/E Discipline: Mechanical Engineering Hazardous Material Consultant
Secondary Electrical Engineering
Disciplines: Structural Engineering
Architectural
NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape
architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section
4733.14 of the Revised Code.
I. Evaluation Criteria for Selection
* Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous
projects.
* Demonstrated ability to meet Owner's Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
* Previous experience compatible with the proposed project (e.g., type, size).
* Relevant past work of prospective firm's proposed consultants.
* Past performance of prospective firm and its proposed consultants.
* Qualifications and experience of individuals directly involved with the project.
* Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
* Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design
services which represent the University's Design Guidelines for Buildings and Landscape buildings-
landscape.pdf
* Specification writing credentials and experience.
* Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
* Approach to and success of using partnering and Alternative Dispute Resolution.
* Proximity of prospective firms to the project site.
* Proposer's apparent resources and capacity to meet the needs of this project.
* The selected A/E and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
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Request for Qualifications (Registered Design Professional) continued
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the A/E's team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the A/E's Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The
Intent to Contract and to Perform form is again required at the Fee Proposal stage.
If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be
performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D
related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting
purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of
Qualifications to be rejected.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ
and your firm's name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the "print" feature of Adobe Acrobat or similar
software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go
to Advanced, then PDF Optimizer.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Architect / Engineer Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name Midwest Campus Chilled Water Connection Proposer Firm
Project Number OSU-270001 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
Less than 50 miles 5
a. Proximity of firm to project site 50 miles to 100 miles 5
More than 100 miles 5
Less than $200,000 2
b. Amount of fees awarded by Contracting Authority in
$200,000 to $1,000,000 2
previous 24 months
More than $1,000,000 2
Less than 2 professionals 1
Max
c. Number of licensed professionals 2 to 10 professionals 2
= 3
More than 10 professionals 3
2. Primary Firm Qualifications (Maximum 30 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of project designer to
b. Project design lead 0 -8
achieve owner's vision and requirements
Experience / ability of technical staff to create Max
c. Technical staff 0 - 5
fully coordinated construction documents = 20
Experience / ability of field representative to
d. Construction administration staff 0 - 7
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
Experience / ability of key consultants to
a. Key discipline leads 0 - 15
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* professional services over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 2 sample projects 1
Max
a. Previous team collaboration 2 to 4 sample projects 2
= 3
More than 4 sample projects 3
b. OSU Sustainability Standards or LEED** project LEED v4.0 or v4.1 projects 1 Max
experience OSU Sustainability Standards projects 2 = 2
Training and knowledge 1 Max
c. BIM project experience
Direct project experience 3 = 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of professional design services consulting firm(s) and NOT the lead firm - For more
information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. Subtotal
** Leadership in Energy & Environmental Design administered by Green Building Certification Inc.
Notes: Evaluator:
Name
Signature Date
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