Midway Services – Franklin County Agricultural Fair
| Agency: | Franklin County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| Posted Date: | Jan 16, 2026 |
| Due Date: | Jan 30, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Midway Services – Franklin County Agricultural Fair
|
| Category: | Franklin County Bids & Requests for Proposal |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
Midway Services – Franklin County Agricultural Fair
Overview
Franklin County, governed by its Board of Supervisors, is requesting proposals from qualified
midway service providers to furnish, operate, and manage carnival rides, games, food
concessions, and related services at the Franklin County Agricultural Fair located in Rocky
Mount, Virginia at the Franklin County Recreation Park.
The Franklin County Agricultural Fair has an average 4-Day ticketed attendance of 8,000 patrons
ages birth to senior. The fair has historically operated on an unlimited ride wristband ($10) for
all hours of operation and averages 4,000 unlimited ride wristband purchases over the duration
of the fair.
The County’s goal is to deliver a safe, enjoyable, family-friendly midway experience while
maximizing entertainment value and ensuring professional operations. The successful proposer
will enter into a professional services contract with the County to provide midway services as
outlined herein.
Statement of Purpose
The County seeks proposals from experienced midway operators with proven records of
providing comprehensive midway services for county fairs, regional fairs, or similar large public
events.
The purpose of this RFP is to evaluate the qualifications, competence, and capacity of firms
seeking to undertake midway operations at the Franklin County Agricultural Fair. The successful
proposer must demonstrate expertise in carnival operations, safety compliance, regulatory
adherence, and customer satisfaction.
Scope of Work (Exhibit A)
The selected provider will:
- Furnish, install, operate, and maintain carnival rides, games, and limited concessions.
- Ensure all rides comply with Virginia Department of Labor and Industry (DOLI)
Amusement Device regulations and inspections.
- Provide trained staff, safety officers, and management on-site during the fair.
- Provide family-friendly game operations with transparent pricing and prize structures.
- Offer food concessions with diverse, affordable options.
- Maintain clean, orderly midway grounds.
- Maintain midway staff appearance with branded company apparel.
- Coordinate setup and takedown with County staff.
- Supply marketing and promotional materials (ride lists, photos, pricing) in advance for
County advertising.
- Provide daily gross revenue reports and remit agreed-upon revenue share to the
County.
Deliverables may include safety inspection reports, staffing schedules, revenue accounting, and
marketing collateral.
Schedule of Work
The Franklin County Agricultural Fair is typically held annually in the month of August at the
Franklin County Recreation Park. The County is open to working with the chosen midway
provider to find a date that is suitable for both parties. The midway must be fully operational for
the duration of the fair (typically 4 days). Setup and inspection must be completed 24 hours
before opening, and takedown must occur within 48 hours of closing.
Minimum Company Qualifications
1. At least 5 years of experience providing midway services for county fairs or similar
events.
2. Demonstrated compliance with Virginia amusement ride regulations.
3. Proven safety record with no major violations in the past 3 years.
4. Sufficient inventory of rides, games, and concessions to serve a fair with 10,000+
attendees.
5. Ability to provide insurance coverage as outlined below.
Proposal Requirements
All proposals must include:
- Company overview: history, structure, experience.
- Written responses to “Minimum Company Qualifications.”
- List of proposed rides with current photographs, games, and concessions, including
descriptions and photos.
- Staffing plan, including ride supervisors and safety personnel.
- Marketing approach for the fair.
- Fee structure and proposed revenue-sharing model with the County.
- Copies of business licenses, safety certifications, and amusement device inspection
records.
- Certificate of Insurance showing compliance with required coverage.
- References from at least 3 fairs/events within the last 5 years.
- Signed W-9.
- Signed “Doing Business in the Commonwealth of Virginia” form.
Insurance Requirements
The successful proposer must maintain, at minimum:
- General Liability: $1,000,000 per occurrence.
- Workers’ Compensation and Employer’s Liability: statutory requirements.
- Business Automobile Liability: $1,000,000 combined single limit.
- Professional/Operations Liability: $1,000,000 per claim.
Certificates of Insurance must name Franklin County Board of Supervisors, its officers,
employees, and agents as additional insured.
Submitting Proposals
Deadline: January 30, 2026, at 4:00 p.m.
Format: One (1) original, three (3) copies, and one (1) electronic copy on USB.
Delivery Address:
Corey White
Assistant Director of Finance
1255 Franklin Street, Suite 111
Rocky Mount, VA 24151
Proposals submitted via email or fax will not be accepted.
Schedule
- Distribution of RFP: January 16, 2026
- Requests for Clarification Due: January 23, 2026
- Responses Posted: January 26, 2026
- Proposal Due Date: January 30, 2026
- Review of Proposals: February 2-6, 2026
- Interviews: February 9-13, 2026
- Selection/Award of Contract: February 17, 2026
Evaluation Criteria
- Completeness of Proposal – 20%
- Company Qualifications & Experience – 25%
- Ability to Meet County Requirements – 30%
- Fee Structure & Revenue Sharing – 25%
TOTAL: 100%
General Provisions
A. ANTI-DISCRIMINATION: By submitting a proposal, the offeror represents and warrants to
Franklin County, Virginia that it will conform to the provisions of the Federal Civil Rights Act of
1964, as amended, the Virginia Fair Employment Contracting Act of 1975, as amended, where
applicable, the Virginians with Disabilities Act, the Americans With Disabilities Act, Section 2.2-
4311 of the Virginia Public Procurement Act (VPPA), and all other applicable federal, state and
local anti-discrimination laws, codes, rules, and regulations. Without limiting the foregoing,
during the performance of this contract, the offeror agrees as follows:
1. The offeror will not discriminate against any employee or applicant for employment because
of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state
or federal law relating to discrimination in employment, except where there is a bona fide
occupational qualification reasonably necessary to the normal operation of the offeror. The
offeror agrees to post in conspicuous places, available to employees, notices setting forth the
provisions of this nondiscrimination clause.
2. The offeror, in all solicitations or advertisements for employees placed by or on behalf of the
offeror, will state that such offeror is an equal opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting these requirements.
4. The offeror will include the provisions of the above 1, 2 and 3 in every subcontractor or
purchase order over $10,000 in connection with this RFP, so that the provisions will be binding
upon each subcontractor or vendor.
B. DRUG-FREE WORKPLACE: During the performance of the contract, the offeror agrees to (i)
comply with the drug-free workplace provisions of Virginia Code 2.2-4312; (ii) provide a drug-
free workplace for the offeror’s employees; (iii) post in conspicuous places, available to
employees, a statement notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance is prohibited in the offeror’s
workplace and specifying the actions that will be taken against employees for violations of such
prohibition; (iv) state in all advertisements or solicitations for employees that the offeror
maintains a drugfree workplace; and (v) include the provisions of the foregoing clauses in every
subcontract or purchase order of over $10,000 in connection with this RFP, so that the
provisions will be binding upon each subcontractor or vendor.
C. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting its proposal, the offeror
represents and warrants that it does not and will not during the performance of this contract
employ illegal alien workers or otherwise violate the provisions of the federal Immigration
Reform and Control Act of 1986.
D. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed
in all respects by the laws of the Commonwealth of Virginia and any litigation with respect
thereto shall be brought in a court of appropriate jurisdiction in Franklin County, Virginia. The
offeror shall comply with all applicable federal, state and local laws, codes, rules and
regulations.
E. ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, the offeror represents and
warrants that its proposal is made without collusion or fraud and that it has not offered or
received any kickbacks or inducements from any other offeror, supplier, or subcontractor in
connection with their proposal, and that it has not conferred on any public employee having
official responsibility for this procurement transaction any payment, loan, subscription, advance,
deposit of money, services or anything of more than nominal value, present or promised, unless
consideration of substantially equal or greater value was exchanged. Furthermore, the
provisions, requirements, and prohibitions contained in Sections 2.2-4367 through 2.2-4377 of
the Virginia Code, pertaining to bidders, offerors, contracts, and subcontractors, are applicable
to this RFP and any resulting contract, as are the provisions, requirements, and prohibitions
contained in Sections 2.2-3100 through 2.2-3131 of the Virginia Code.
F. QUALIFICATIONS OF OFFEROR: Franklin County may make such reasonable
investigations as deemed proper and necessary to determine the ability of the offeror to
provide the services/furnish the goods as required under this RFP, and the offeror shall furnish
Franklin County all such information and data for this purpose as may be requested. Franklin
County reserves the right to inspect the offeror’s physical facilities prior to award to satisfy
questions regarding the offeror’s capabilities. Franklin County further reserves the right to reject
any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy
Franklin County that such offeror is properly qualified to carry out the obligations of the
contract and to provide the services and/or furnish the goods contemplated therein.
G. DEBARMENT STATUS: By submitting its proposal, the offeror represents and warrants that it
is not currently debarred by the Commonwealth of Virginia, or any city, county, town or political
subdivision therein, from submitting bids or proposals on contracts for the type of goods and/or
services covered by this solicitation, nor is it an agent of any person or entity that is currently so
debarred.
H. NONDISCRIMINATION TOWARDS OFFERORS: A bidder, offeror or contractor shall not be
discriminated against in the solicitation or award of this contract because of race, religion, color,
sex, sexual orientation, gender identity, national origin, age, disability, status as a service
disabled veteran, or any other basis prohibited by state law relating to discrimination in
employment or because the bidder or offeror employs ex-offenders unless Franklin County has
made a written determination that employing ex-offenders on the specific contract is not in its
best interest. FRANKLIN COUNTY DOES NOT DISCRIMINATE AGAINST FAITH-BASED
ORGANIZATIONS.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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