MICROSOFT FABRIC READINESS, LICENSING & IMPLEMENTATION ADVISORY SERVICES

BROWNSVILLE PUBLIC UTILITIES BOARD
REQUEST FOR PROPOSALS
FOR
MICROSOFT FABRIC READINESS, LICENSING
& IMPLEMENTATION ADVISORY SERVICES
P041-26
Proposal Due: June 3, 2026 by 5:00 PM
Proposal Acknowledgement: June 4, 2026 at 10:00 AM

LEGAL NOTICE
AND
REQUEST FOR PROPOSALS
P041-26
The Brownsville Public Utilities Board (BPUB) will accept electronic or sealed proposals for
(hereon styled "RFP") Microsoft Fabric Readiness, Licensing & Implementation Advisory Services
until 5:00 PM, June 3, 2026, in the Brownsville PUB Purchasing Office, 1155 FM 511, Olmito, Texas.
Electronic or sealed proposals received after this time will not be considered.
RFP's will be acknowledged by BPUB on June 4, 2026 at 10:00 AM. Firms can call in at 10:00 AM, June
4, 2026 to (956) 214-6020 to listen to the proposal opening.
Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for Proposal (RFP)
and bid opportunities. Registration is available by following the
link: https://www.bidnetdirect.com/texas/brownsville-pub, if you haven't already registered.
Detailed specifications may also be obtained at the following website: https://www.brownsville-
pub.com/rfp_status/open/
Please mark on the outside of the envelope and on any carrier's envelopes: "SEALED PROPOSAL
FOR MICROSOFT FABRIC READINESS, LICENSING & IMPLEMENTATION ADVISORY
SERVICES (P041-26), June 3, 2026, 5:00 PM", and send to the attention of Diane Solitaire, Purchasing
Department, 1155 FM 511, Olmito, TX 78575.
Each proposal shall constitute an offer to the Board, as outlined therein, and shall be irrevocable
for at least ninety (90) days after the time announced for the opening thereof.
The BPUB will not be responsible in the event that the U.S. Postal Service or any other courier
system fails to deliver the sealed proposals to the Brownsville Public Utilities Board, Purchasing Office by
the given deadline above. Proposals will be accepted via electronic transmission through Bidnet only.
The BPUB specifically reserves the right to reject any or all proposals, to waive irregularities or
informalities in any or all proposals and to accept any proposal which is deemed to be in the best interest
of the Board.
BY:
Diane Solitaire
Purchasing
Brownsville Public Utilities Board
(956) 983-6366 - Phone
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 2

Please submit this page upon receipt
ACKNOWLEDGEMENT FORM
P041-26
Microsoft Fabric Readiness, Licensing & Implementation Advisory Services
For any clarifications, please contact Diane Solitaire at Brownsville PUB Purchasing Department at (956)
983-6366 or e-mail: dsolitaire@brownsville-pub.com
Please e-mail this page upon receipt of the legal notice. If you only received the legal notice and you want
the proposal package emailed, please provide an email address in the space designated below.
Check one:
( ) Yes, I will be able to send a RFP; obtained RFP package from website.
( ) Yes, I will be able to send a RFP; please email the RFP package.
Email:
( ) No, I will not be able to send a RFP for the following reason:
If you are unable to send your proposal, kindly indicate your reason for "No response" above and return
this form via email to dsolitaire@brownsville-pub.com. This will ensure you remain active on our
vendor list.
Date
Company:
Name:
Address:
City: State: Zip Code:
Phone: Fax:
Email:
IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE, PLEASE EMAIL THIS PAGE TO EMAIL LISTED ABOVE
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 3

REQUEST FOR PROPOSAL
GENERAL BACKGROUND
The BPUB, located in Cameron County on the Rio Grande approximately 23 miles from the Gulf
of Mexico, is a home rule city organized and existing under the laws of the state of Texas, including
the City's Charter, as amended (the "charter"). The city owns and operates a combined electric,
water, and wastewater utilities system (collectively, the "system") serving the city and certain areas
outside the city. The City's authority with regard to public utility ownership and services is
generally exercised through the Brownsville Public Utilities Board (the "Board"). The Board,
created and established by Article VI of the Charter as a separate and distinct agency of the city,
has authority to control, manage, and operate the system and to expand and apply System revenues,
subject to certain limitations. The BPUB executive administration includes a General
Manager/Chief Executive Officer, one Assistant General Manager/Chief Operating Officer, one
Chief Administrative Officer, a Chief Financial Officer and a Chief Legal Counsel responsible for
specific divisions. The BPUB employs approximately 600 employees. The Board's fiscal year is
the 12-month period ended September 30th of each year and is referred to herein as the "fiscal
year."
PURPOSE
This Project Scope Summary is provided to expedite vendor quoting and avoid procurement
process delays. It identifies the specific Microsoft Fabric platform components BPUB is seeking
to procure, provides a projected workload profile for sizing, and outlines the information required
to generate a preliminary quote.
BPUB is an established Microsoft customer with active licensing under Microsoft 365, Power BI,
and Azure Active Directory / Entra ID. This procurement evaluation is aligned to BPUB Strategic
Plan 25' - 30', Initiative 30 (SFA-7 / SSD-14 / SSD-15).
ORGANIZATIONAL BACKGROUND
BPUB is completing deployment of an Advanced Metering Infrastructure (AMI) network
encompassing approximately 113,000 endpoints (electric and water combined), with full
completion projected in 2027.
The AMI Support Department manages four integrated source systems that will feed the proposed
Fabric platform:
* SmartWorks Compass MDM (PostgreSQL) - meter data management, VEE processing,
read collection
* Landis & Gyr HES (SaaS) - 15-minute interval electric reads, outage last-gasp events,
device telemetry
* Badger BEACON SaaS (Water HES) - hourly water reads, leak detection flags, device
status
* Cayenta CIS (SQL Server) - customer accounts, billing cycles, service orders
Projected Data Ingestion
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 4

BPUB is currently operating under Microsoft 365 E3 licensing and is actively working toward
migration to G5.
PROPOSED PLATFORM DIRECTION
BPUB has completed an internal evaluation and has identified Microsoft Fabric - specifically
OneLake, Fabric Data Factory, Fabric Lakehouse, and Power BI Direct Lake - as the preferred
enterprise analytics platform. The platform will implement a three-layer Medallion Architecture
(Bronze Silver Gold) using Delta Parquet format within OneLake.
The platform is expected to benefit multiple BPUB departments beyond AMI, including
Operations, Engineering, GIS, SCADA, and Information Technology.
PROPOSAL INFORMATION
All proposal envelopes shall contain a signed original. The original proposals will be opened and
only the Firm's name read aloud at the BPUB Purchasing Office located at 1155 FM 511, Olmito,
TX. All proposals will be managed by BPUB in a manner that avoids disclosure of the contents to
competing Firms and keeps the proposals confidential during any negotiations. All proposals will
be open for public inspection as stated in the public information act, after the contract is awarded;
however, trade secrets and confidential commercial or financial information in the proposals
specifically identified by the Firms will not be open for public inspection. Accordingly, all pages
in the proposal that the Firm considers to be proprietary and confidential should be appropriately
marked.
Direct any questions to Diane Solitaire, Purchasing Department, by email at
dsolitaire@brownsville-pub.com.
Candidates must guarantee their Original Proposal or subsequently clarified proposal for at least
ninety (90) days from the Original Proposal opening date. To obtain the best and final offers, the
BPUB may require written clarifications and explanations of Firm proposals after Original
Proposal submissions when certain candidates have been selected for interviews. The BPUB will
not be liable for any of the Firm's costs or expenses incurred in preparation or presentation of the
Proposal(s). The BPUB also reserves the right to conduct a pre-award survey, or to require other
evidence of technical, production, managerial, financial, or other abilities prior to the award of the
contract.
The BPUB will follow Texas Local Government Code procurement procedures found at: Sections
252.021(b)(c); 252.041(b); 252.042; 252.043(h); 252.049(b).
To ensure that the award is made to the Firm whose proposal best meets the needs of the BPUB,
discussion may be conducted with the top three (3) rated Firms at BPUB's discretion. After the
meeting(s), five (5) working days will be allowed for the Firms to submit all requested additional
information and explanations in writing, which shall be deemed a part of their final offer. The Firm
shall submit with such clarifications and explanations any revised projected schedule. The Firms
shall be treated fairly and equally with respect to any and all opportunities for discussion,
clarification, and explanation of proposals.
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 5

INSTRUCTIONS TO RFP RESPONDENTS
Firm must submit electronic or sealed proposal, one (1) copy, of the entire proposal package.
Proposals shall be submitted to the BPUB Purchasing Office, 1155 FM 511, Olmito, Texas, no
later than 5:00 PM on June 3, 2026.
Sealed envelope must be clearly labeled as follows:
Brownsville Public Utilities Board
Attention: Diane Solitaire
1155 FM 511
Olmito, TX 78575
P041-26 MICROSOFT FABRIC READINESS, LICENSING &
IMPLEMENTATION ADVISORY SERVICES
CONTRACT WITH FIRM/ENTITY INDEBTED TO BPUB
It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,
sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.
FIRM REPRESENTATIVE
The successful Firm agrees to send a personal representative with binding authority for the company
to the BPUB upon request to make adjustments and/or assist with coordination of all transactions as
needed.
VENDOR ACH (DIRECT DEPOSIT) SERVICES
The Brownsville PUB has implemented a payment service for vendors by depositing the payment
directly to the vendor's bank account. Successful vendor(s) will be required to receive payments
directly through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor
must agree to receive payments via ACH (Direct Deposit).
TAX IDENTIFICATION NUMBER (TIN)
In accordance with IRS Publication 1220, Aw9 form, or a W8 form in cases of a foreign vendor,
will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is
not made available to Brownsville PUB, the first payment will be subject to income tax
withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as per
IRS Publication 1220. The W9 or W8 form must be included with proposal response. Attached
are sample forms.
TAXES
The BPUB is exempt from Federal Excise Tax, State Sales Tax and Local taxes. Do not include
tax in the proposal. If it is determined that tax was included in the proposal, it will not be included
in the tabulation or any awards. Tax exemption certificates will be furnished upon request.
SIGNING OF PROPOSAL
Failure to sign proposal will disqualify it. Person signing proposal should show title or authority
to bind their firm to a contract.
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 6

EEOC GUIDELINES
During the performance of this contract, the Firm agrees not to discriminate against any employee
or applicant for employment because of race, national origin, age, religion, gender, marital or
veteran status or physically challenging condition.
CONTRACT AND PURCHASE ORDER
The services shall be performed in Brownsville, Texas. A services contract for the services will be
placed into effect after evaluation and final approval by BPUB Board of Directors.
BROWNSVILLE PUB RIGHTS
1. If only one or no proposal is received by "submission date", the BPUB has the right to
reject, re-advertise, accept and/or extend the proposal by up to an additional two (2) weeks
from original submission date.
2. The right to reject any/or all proposals and to make award as they may appear to be
advantageous to the Brownsville Public Utilities Board.
3. The right to hold proposal for up to 90 days from submission date without action, and to
waive all formalities in proposal.
4. The right to extend the total proposal beyond the original 90-day period prior to an award,
if agreed upon in writing by all parties (BPUB and Firm/contractor) and if proposer/Firm
holds original proposal prices firm.
5. The right to terminate for cause or convenience all or any part of the unfinished portion of
the Project resulting from this solicitation within thirty (30) calendar days written notice;
for cause: upon default by the Firm/contractor, for delay or non-performance by the
Firm/contractor; or if it is deemed in the best interest of the BPUB for BPUB's
convenience.
6. The right to increase or decrease services. In proposal, stipulate whether an increase or
decrease in services will affect proposal price.
CORRECTIONS
Any interpretation, correction, or change to the RFP will be made by ADDENDUM. Changes or
corrections will be issued by the BPUB Purchasing Department. Addenda will be emailed to all
who have returned the Proposal Acknowledgement form. Addenda will be issued as
expeditiously as possible. It is the responsibility of the Contractor to determine whether all addenda
have been received. It will be the responsibility of all respondents to contact the BPUB prior to
submitting a response to the RFP to ascertain if any addenda have been issued, and to obtain any
all addenda, execute them, and return addenda with the response to the RFP. Addenda may also
be posted on the BPUB website.
PROJECTED PROJECT TIMELINE
The BPUB has established the following timeline relating to the selection process. Dates are
estimates only and are subject to change.
Item Date(s)
RFP Advertised May 9 and May 16, 2026
Last day to submit questions: May 22, 2026 by 5:00 PM
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 7

Proposals due: June 3, 2026 at 5:00 PM
Proposals acknowledgment: June 4, 2026 at 10:00 AM
Proposals evaluated: June 4, 2026 - June 18, 2026
Board of Directors Approval: July 13, 2026 (Tentative)
Contract Award: TBD
Phase 1 Deployment Target Q3-Q4 2026
WORK HOURS/PAYMENT PROCEDURES
The invoice must include the BPUB's Purchase Order number and a brief description of work
completed.
Progress Payments (if applicable): OWNER shall make progress payments on account of the
Contract Price on the basis of FIRM's Applications for Payment on or about the Twentieth (20th)
day after submittal of the Application for Payment each month. All progress payments shall be on
the basis of the progress of the Work.
Final Payment: Upon final completion and acceptance of the Work, BPUB shall pay the Contract
price as provided in Cost Sheet, less any previous payments.
REFERENCE CHECKS
The BPUB will contact prospective firm's references by telephone and/or email. Please complete
the attached Customer Reference form for each reference provided.
RFP IS NOT A BASIS FOR OBLIGATIONS
This request for competitive proposals does not constitute an offer to contract and does not commit
the BPUB to the award of a contract to anyone or to pay any costs incurred in the preparation and
submission of proposals. The BPUB reserves the right to reject any or all proposals that do not
conform to the requirements stated in this document. The BPUB also reserves the right to cancel
all or part of this request for proposals for any reason determined by the BPUB to be in the best
interest of the rate payers.
RIGHTS TO SUBMITTED MATERIALS
All proposals and material submitted to the BPUB by a firm, in response to this informal RFP shall
become the property of the BPUB after the proposal submission deadline. The BPUB's return of
the proposals/material will be subject to the requirements of the laws of the State of Texas.
BUSINESS REQUIREMENTS
Firms shall respond to each of the items listed below. Respondents are encouraged to recommend
as part of their proposal, additional options, features or measures to help the BPUB meet its
objectives in the spaces provided below or on a separate sheet of paper.
UNAUTHORIZED COMMUNICATIONS
After release of this solicitation, Proposer's contact regarding this RFP with members of the RFP
evaluation, interview or selection panels, and employees of the BPUB or officials of the BPUB
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 8

other than the Purchasing Manager or Purchasing Staff is prohibited and may result in
disqualification from this procurement process. No officer, employee, agent or representative of
the Proposer shall have any contact or discussion, verbal or written, with any members of the
BPUB Board of Directors, members of the RFP evaluation, interview, or selection panels, BPUB
staff, or directly or indirectly through others, seek to influence any BPUB Board member, BPUB
staff regarding any matters pertaining to this solicitation, except as herein provided. If a
representative of any Proposer violates the foregoing prohibition by contacting any of the above
listed parties with whom contact is not authorized, such contact may result in the Proposer being
disqualified from the procurement process.
INDEMNIFICATION
FIRM COVENANTS AND AGREES TO FULLY INDEMNIFY AND HOLD HARMLESS,
THE BPUB AND THE BOARD OF DIRECTORS, EMPLOYEES, OFFICERS, AGENTS
AND REPRESENTATIVES OF THE BPUB, INDIVIDUALLY OR COLLECTIVELY,
FROM AND AGAINST ANY AND ALL COSTS, CLAIMS, LIENS, DAMAGES, LOSSES,
EXPENSES, FEES, FINES, PENALTIES, PROCEEDINGS, ACTIONS, DEMANDS,
CAUSES OF ACTION, LIABILITY AND SUITS OF ANY KIND AND NATURE,
INCLUDING BUT NOT LIMITED TO, PERSONAL OR BODILY INJURY, DEATH AND
PROPERTY DAMAGE, MADE UPON THE BPUB DIRECTLY OR INDIRECTLY
ARISING OUT OF, RESULTING FROM OR RELATED TO SERVICE PROVIDER'S
ACTIVITIES UNDER THIS CONTRACT, INCLUDING ANY ACTS OR OMISSIONS OF
SERVICE PROVIDER, ANY AGENT, OFFICER, DIRECTOR, REPRESENTATIVE,
EMPLOYEE, CONSULTANT OR SUB-CONTRACTOR OF SERVICE PROVIDER, AND
THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS AND
REPRESENTATIVES WHILE IN THE EXERCISE OF PERFORMANCE OF THE
RIGHTS OR DUTIES UNDER THIS CONTRACT, ALL WITHOUT HOWEVER,
WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE BPUB UNDER
TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER
TEXAS LAW.
THE PROVISIONS OF THIS INDEMNITY ARE SOLELY FOR THE BENEFIT OF THE
PARTIES HERETO AND NOT INTENDED TO CREATE OR GRANT ANY RIGHTS,
CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. FIRM
ENDORWILL PROMPTLY ADVISE THE BPUB, AS WELL WILL BPUB ADVISE FIRM
IN WRITING OF ANY CLAIM OR DEMAND AGAINST THE BPUB OR FIRM KNOWN
TO FIRM OR BPUB RELATED TO OR ARISING OUT OF SERVICE PROVIDER'S
ACTIVITIES UNDER THIS CONTRACT.
IT IS THE EXPRESS INTENT OF THE PARTIES TO THIS CONTRACT, THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION, IS AN INDEMNITY EXTENDED BY
FIRM TO INDEMNIFY, PROTECT AND HOLD HARMLESS, THE BPUB FROM THE
CONSEQUENCES OF THE BPUB'S OWN NEGLIGENCE, PROVIDED HOWEVER,
THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL APPLY ONLY
WHEN THE NEGLIGENT ACT OF THE BPUB IS A CONTRIBUTORY CAUSE OF THE
RESULTANT INJURY, DEATH, OR DAMAGE, AND SHALL HAVE NO APPLICATION
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 9

WHEN THE NEGLIGENT ACT OF THE BPUB IS THE SOLE CAUSE OF THE
RESULTANT INJURY, DEATH, OR DAMAGE. FIRM FURTHER AGREES TO
DEFEND, AT ITS OWN EXPENSE AND ON BEHALF OF THE BPUB AND IN THE
NAME OF THE BPUB, ANY CLAIM OR LITIGATION RELATED TO SERVICES
UNDER THIS CONTRACT BROUGHT AGAINST THE BPUB AND/OR ITS BOARD OF
DIRECTORS, EMPLOYEES, OFFICERS, AGENTS AND REPRESENTATIVES, IN
CONNECTION WITH ANY SUCH INJURY, DEATH, OR DAMAGE FOR WHICH THIS
INDEMNITY WILL APPLY, AS SET FORTH ABOVE.
MINIMUM QUALIFICATIONS
The proposing Firm must:
(a) Be independent and non-product affiliated. This does not prohibit the firm from
recommending a product or products.
(b) Have no fewer than two years of experience in providing similar type of services - reference
checks may be used in evaluation of proposals.
(c) Maintain the minimum insurance requirements stated elsewhere.
(d) Present sufficient qualified personnel to carry out the project in a timely fashion.
(e) Demonstrate experience in conducting the work for government institutions and/or utilities
of similar or larger size and scope.
(f) Have experience with similar type of services and cost estimating.
PROPOSAL SUBMISSION REQUIREMENTS
a. It is the proposing Firm's responsibility to provide all required information, including
required attachments. No information beyond that specifically requested is required, and
proposing Firms are requested to keep their submissions to the shortest length consistent
with making a complete presentation of qualifications. Unless otherwise indicated, a
proposal that does not provide all of the information requested below may be rejected.
b. The proposals must follow all formats and address all portions of the RFP set forth herein
providing all information requested.
c. To this end, the proposing Firm shall complete and/or submit the following documents as
part of the sealed proposal package presented in the following format and order:
(1) All proposals must be:
(a) Clearly legible;
(b) Sequentially page-numbered and include the proposing Firm's name at the top of
each page;
P041-26 Microsoft Fabric Readiness, Licensing & Implementation Advisory Services Page 10