MHS Fall Athletic Bid 26-27 - BID Request

March 2026
To Whom It May Concern:
The West New York School District's Fall Athletic Season is set to commence August 15, 2026 and ends November 1, 2026.
The West New York Board of Education (the "Board") invites you to bid on the attached proposal for:
Memorial High School (MHS) - MHS Fall Athletics Bid 26-27
BID NO: MHS FA - 26-27
The sealed bids are to be received on Wednesday, April 22, 2026, at 2:00 p.m. (Prevailing Time) at the:
Board of Education Offices 6028
Broadway
West New York, New Jersey 07093-2808.
Your particular attention is directed to the submission of the bid guarantee required in the amount of 10% of the bid submitted but
not in excess of $20,000.00: the quantities which are approximate and will be ordered as requested by the Board; and the specification
requirements that successful bidder's quotation will be considered firm for sixty (60) days from the date of receipt of bid (see General
Specification items #6 and #7).
Bidders are cautioned to review the specifications for additional required provisions and documents, the latter including, but not
limited to the following: Bid Guarantee, Guarantee Certificate (Consent of Surety or Surety Consent), NJ Business Registration
Certificate, and other.
Proposals can be secured by contacting the Business Office or by visiting district's online site at (https://bit.ly/3gCZLd8).
Please mark your firm's name on each document and margin of submissions page.
Please be reminded that the Board reserves its right to accept reasonable equivalents and to reject all bids in accordance
with N.J.S.A. 18A:18A-22. If all bids are rejected, the Board will either re- advertise or pursue alternative purchasing means,
including via state contracted vendors.
Best Regards,
Dean Austin
School Business Administrator | Board Secretary

BID # MHS FA - 26-27
:Respondent
WEST NEW YORK BOARD OF EDUCATION REQUEST FOR BIDS
Bid Advertisement
The Board of Education of the Town of West New York, New Jersey, hereby advertises for competitive bids in accordance with
N.J.S.A. 18A:18A-21 (a, b) for the School Year 2026-2027:
Bid Number TITLE
Bid No: MHS FA - 26-27 MHS Fall Athletics Bid 26-27
All necessary bid specification and bid forms may be secured upon written request to:
Mr. Dean Austin
School Business Administrator | Board Secretary
West New York Board of Education
6028 Broadway
West New York, NJ 07093-2808
Phone# ( 2 01 ) 5 53 - 4 0 00 ext. 30 06 3
Fax # (201) 902-2299
Or downloaded from the district's website:
(https://bit.ly/3gCZLd8)
Bids must be sealed, the envelope to bear the following information:
Title:
Bid No:
Name and Address of Bidder:
And delivered either by mail, express delivery service, or dropped off in exterior drop box, to the Business Office of the West New
York Board of Education on or before:
Date: Wednesday, April 22, 2026
Time: 2:00 p.m.
The bid opening process will begin on the above date and time. No bids shall be received after the time designated in the
advertisement (N.J.S.A. 18A:18A-21(b)). The Board of Education does not accept electronic (e-mail) submission of bids.
All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et. seq., Affirmative Action Against Discrimination and
N.J.A.C. 17:27 et. seq.
Each bid shall be accompanied by a bid bond, cashier's check or certified check mad payable to the West New York Board of
Education, for ten percent (10%) of the amount of the total bid, however, not to exceed $20,000.00.
Corporate bidders are required by law (Chapter 33, Laws of 1977) to submit a list of names and addresses of all
stockholders owning 10% or more of their stock.
A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the bid. The bid package will also
include other documents that must be completed and returned with the bid. Failure to comply with Instructions to Bidders and to
complete and submit all required forms may be cause for disqualification and rejection of the bid.
All bidders shall submit with their bid package a copy of the New Jersey Business Registration Certificate as issued by the Department
of the Treasury of the State of New Jersey. (N.J.S.A. 52:32-44)
The Board of Education reserves the right to reject any or all bids pursuant to N.J.S.A. 18A: 18A-2(s), (t), (x), (y), 18A:18A-4(a),
18A:18A-22, and to waive any informalities. The Board further reserves the right to award such alternates as it deems
appropriate, and in any order that the Board feels may be in the best interest of the West New York Public School District.
Mr. Dean Austin
School Business Administrator | Board Secretary
Page | 2

BID # MHS FA - 26-27
:Respondent
West New York Board of Education
West New York, New Jersey
Goods and Services
Bid Specifications
&
Performance Specifications
for
MHS Fall Athletics Bid 26-27
Bid No:
MHS FA - 26-27
Wednesday, April 22, 2026
Bid Opening Date
2:00 p.m.
Bid Opening Time
Mr. Dean v. B. Austin
School Business Administrator |Board Secretary
Page | 3

BID # MHS FA - 26-27
:Respondent
ETHICS
ETHICS IN PURCHASING
Statement to Vendors
School District Responsibility
Recommendation of Purchases
It is the desire of the West New York Board of Education to have all Board employees and officials practice
exemplary ethical behavior in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any favoritism to any vendor.
Each recommended purchase should be based upon quality of the items, service, price, delivery, and other
applicable factors in full compliance with N.J.S.A. 18A:18A-1 et.seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods,
services, favors, and any other items of value from vendors doing business with the West New York Board of
Education or anyone proposing to do business with the West New York School District.
Vendor Responsibility
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the West New York Public School District, shall
neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift,
gratuity, or other thing of value of any kind to any official or employee of the West New York Public School District
or to any member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of the West New
York Public School District, in any manner which might tend to impair the objectivity or independence of
judgment of said official or employee.
No communication shall be conducted by the vendor with any District employee, regarding this RFP other than
with those district employees who are explicitly authorized by way of statutory authority vested in their title
and/or position within the district's organization structure (e.g. Qualified Purchasing Agent, Business
Administrator, Business Manager). Violation of this provision may result in the rejection of Proposal.
Vendor Certification
Vendors or potential vendors will be asked to certify that no official or employee of the West New York Board of
Education or immediate family members are directly or indirectly interested in this request or have any interest
in any portions of profits thereof. The vendor participating in this request must be an independent vendor and
not an official or employee of the West New York Board of Education.
Dean Austin
School Business Administrator | Board Secretary
Page | 4

BID # MHS FA - 26-27
:Respondent
WEST NEW YORK BOARD OF EDUCATION
BUSINESS OFFICE
TO: All Vendors
UNAUTHORIZED ORDERS
Official Notification
Authorized Purchases
The West New York Board of Education only recognizes purchases made through the approved purchase order process.
All purchases require a:
Written Purchase Order with authorized signatures and a Purchase Order Number.
Unauthorized Purchases
Any Board of Education employee who orders and/or receives any materials, supplies or services without first going
through the approved purchase order process has made an unauthorized purchase.
Change Orders
Approval process for change orders must comply with provisions under N.J.A.C. 5:30-11.1 et seq.
Vendors' Responsibility
* Do NOT Honor Requests!
Vendors are not to honor or accept any requests for goods or services unless the vendor receives a written
purchase order with authorized signatures and a purchase order number.
* Contact the Business Office!
Please alert Dean Austin at (201) 553-4000 if any Board employee attempts to place an order without an
authorized purchase order or effect a change order without proper approvals.
* You will NOT Get Paid!
The West New York Board of Education will not be held responsible for any unauthorized orders, change
orders or purchases.
Authorized Signatures
The West New York Board of Education will only recognize purchase orders signed by:
Clara Herrera Dean Austin
Superintendent of Schools School Business Administrator
Board Secretary
Page | 5

BID # MHS FA - 26-27
:Respondent
WEST NEW YORK BOARD OF EDUCATION
Business Office
6028 Broadway West New York, NJ 07093-2808
ADVISORY INFORMATION FOR RESPONDENTS
1. PROMPTNESS OF PROPOSAL SUBMITTAL
It is the responsibility of the respondent to ensure that their proposal is presented in a sealed envelope at the
District's Business Office, Office of the School Business Administrator or designee, prior to the advertised date and
time fixed for closure of the Proposal period. This will occur promptly for this Proposal on Wednesday, April 22,
2026 @ 2:00 P.M. No extensions or exceptions will be made. The Business Office is opened Monday through Friday
from 8:00 am - 4:00 pm according to the school calendar. Access to the Business Office may be delayed because of
parking. Respondents may also submit proposals to the School Business Administrator or his designee at the
proposal opening meeting to be held in the Conference Room at 6028 Broadway West New York, NJ prior to the
advertised proposal opening date and time. Once again, proposals will not be received after the time designated in
the advertisement.
2. PARKING
Parking in the vicinity of the West New York Board of Education Administration Building is at a premium.
Allow enough time to locate a parking space. Be prepared to park two or three blocks from the Board Offices.
3. MAIL
Mail is brought to the Board Offices in mailbags, approximately 11:00 a.m. each day. The mail is then sorted within
the district system, by departments. The Business Office routinely receives its mail at approximately 11:30 a.m.
4. UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type are usually made from 10:00 a.m. on. These items are delivered to the district central
warehouse. The warehouse personnel deliver the packages to the respective locations throughout the district.
There may be some delay in getting Proposals to the Business Office.
5. HAND DELIVER PROPOSALS - SUGGESTED PRACTICE
Keeping the aforementioned items in mind, the Board suggests that respondents arrange to hand deliver their
proposal to the Business Office, and personally turn it in to the office of the School Business Administrator before
the advertised date and time. Please understand that Proposals arriving after the advertised date and time for any
reason, cannot be accepted or opened or considered.
Page | 6

BID # MHS FA - 26-27
:Respondent
WEST NEW YORK BOARD OF EDUCATION
MEMORIAL HIGH SCHOOL FALL ATHLETIC BID
2026-2027
Qualified Product Specification:
BRAND NAMES AND/OR DESCRIPTIONS USED IN THESE SPECIFICATIONS ARE TO ACQUAINT THE
BIDDERS WITH THE TYPES OF GOODS AND SERVICES DESIRED.
THEY WILL BE USED AS A STANDARD BY WHICH GOODS AND SERVICES OFFERED AS EQUIVALENT
WILL BE EVALUATED.
Page | 7

BID # MHS FA - 26-27
:Respondent
MHS FALL 2026-2027
CHEER ORDER
Page | 8

BID # MHS FA - 26-27
:Respondent
Memorial High School Fall 26-27 Cheerleading
List Item Item # Quantity Lettering/Sizes Unit Total
No. Price Price
1 Rebel skirt 2682319 28 $52 each Initial Art
design # D- 473995 ) 1
inch orange waistband
black in front & orange
in back
Girl full length shell. MHS in
2 Rebel Shell 2682318 28 center chest $93 each (black
in front & orange in back)
3 Omni Cheer black PI4409 30 Solid metallic black 6"
metallic Poms poms $12 each
4 Omni Cheer orange PI4409 30 Solid metallic ornage 6" poms
metallic Poms $12 each
5 Chase Crop V neck BR500U 28 Omni Cheer chase black
long sleeve liner crop v neck long sleeve
body liner $19.99 each
Sizes; 8 XS, 14 S, 3m,
1L, 1Xl, 1XXL
6 JBL speaker JBLPARTYBOX110AM 1 Black portable speaker $379
7 Black Epic 30 A4 Women's Cooling
sports E13220 Performance Crew $5.19
Tshirts (plus $10 for customize)
sizes: 6 XS, 12 S, 8m, 2L,
1Xl, 1XXL
Page | 9

BID # MHS FA - 26-27
:Respondent
MHS FALL
2026-2027
COLOR GUARD
Page | 10