MH263034 - Teams to Promote Aging in Place in OMH Supportive Housing (TPAP)

Teams to Promote Aging in Place in
OMH Supportive Housing (TPAP)
Request for Proposals
Grant Procurements
(On-Line Submission Required)
Statewide Financial System (SFS) Identifier- MH263034
AUGUST 2026

New York State Office of Mental Health
TABLE OF CONTENTS
1. INTRODUCTION AND BACKGROUND ........................................................................ 1
1.1 Purpose of the Request for Proposal ................................................................... 1
1.2 Target Population/Eligibility Criteria ..................................................................... 3
1.3 Bidder's Conference ............................................................................................ 3
2. PROPOSAL SUBMISSIONS ......................................................................................... 3
2.1 Designated Contact/Issuing Officer ...................................................................... 3
2.2 Key Events/Timeline ............................................................................................ 4
2.3 Disposition of Proposals ....................................................................................... 4
2.4 Eligible Agencies.................................................................................................. 4
2.5 RFP Questions and Clarifications ........................................................................ 5
2.6 Addenda to Request for Proposals ...................................................................... 5
2.7 Disqualification Factors ........................................................................................ 5
2.8 SFS Prequalification Requirement ....................................................................... 5
2.9 Vendor Registration, Prequalification and Training Resources for Not-for-Profits . 6
3. ADMINISTRATIVE INFORMATION ............................................................................... 8
3.1 Reserved Rights .................................................................................................. 8
3.2 Debriefing ............................................................................................................ 9
3.3 Protests Related to the Solicitation Process ....................................................... 10
3.4 Term of Contracts .............................................................................................. 10
3.5 Minority and Women-Owned Business Enterprises ............................................ 10
3.6 Participation Opportunities for New York State Certified Service-Disabled
Veteran-Owned Business .................................................................................. 12
3.7 Equal Opportunity Employment .......................................................................... 12
3.8 Sexual Harassment Prevention Certification ...................................................... 13
3.9 Gender-Based Violence and the Workplace Certification ................................... 14
3.10 Bid Response .................................................................................................... 14
3.11 Acceptance of Terms and Conditions................................................................. 14
3.12 Freedom of Information Requirements ............................................................... 14
3.13 NYS and OMH Policies ...................................................................................... 14
4. EVALUATION FACTORS AND AWARDS....................................................................15
4.1 Evaluation Criteria .............................................................................................. 15
4.2 Method for Evaluating Proposals ....................................................................... 15
4.3 Process for Awarding Contracts ......................................................................... 16
4.4 Contract Termination and Reassignment ........................................................... 16
4.5 Award Notification .............................................................................................. 16
5. SCOPE OF WORK ........................................................................................................16
5.1 Introduction ........................................................................................................ 16
5.2 Objectives and Responsibilities .......................................................................... 17
5.3 Operating Funding ............................................................................................. 20
6. PROPOSAL NARRATIVE .............................................................................................20
6.1 Notification of LGUs ........................................................................................... 21
6.2 Statement of Need/Population to be Served ...................................................... 21
6.3 Description of Program ...................................................................................... 21
6.4 Description of the Community Partners .............................................................. 23
6.5 Description of Training and Education ................................................................ 23
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New York State Office of Mental Health
6.6 Implementation .................................................................................................. 23
6.7 Agency Experience ............................................................................................ 24
6.8 Diversity, Equity, Inclusion, and Resident Input .................................................. 24
6.9 Financial Assessment ........................................................................................ 25
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New York State Office of Mental Health
Teams to Promote Aging in Place in OMH Supportive Housing (TPAP)
RFP#MH263034
Applicant Checklist
Frequent Issues/Questions:
- Please begin working on your application in SFS no later than 5 business days before the
application due date and submit no later than 48 hours before the due date. This will allow you
time to troubleshoot any issues that arise that may prevent you from submitting. Exceptions will not be
considered or made for an applicant who cannot complete their proposal/application by the due date
and time of the RFP.
- All required forms/templates are available in the "Event Comments and Attachments" section of SFS.
Please note that there are restrictions to the type, size and naming conventions of the files and
attachments uploaded in SFS. For more information, please review the SFS Attachment Guide here.
Failure to comply with these guidelines may result in attachments not being viewable to reviewers.
- No workplan is required at this time. If awarded, a workplan will be developed during the contract
development phase.
- The "Bid Amount" box is required to be filled out in SFS. Please enter the total amount of funding your
organization is requesting from NYS OMH in this box.
- New York State reserves 5-10 business days from the receipt of complete Prequalification Applications
to conduct its review. If supplementary information or updates are required, review times will be longer.
Due to the length of time this process could take to complete, it is advised that nonprofits prequalify as
soon as possible. Failure to successfully complete the prequalification process early enough will
prohibit the submission of the application in SFS.
____________________________________________________________________________
Please complete the following checklist prior to submission of your proposal. This checklist SHOULD NOT
be submitted; it is for your use only.
Confirm the following:
Your organization has met the eligibility requirements outlined in Section 2.4 Eligible Agencies.
Your organization is prequalified in SFS. SFS will prevent submission if your organization is a not-for-
profit and not prequalified (see Sections 2.8 and 2.9 of the RFP documents for more information on
Registration, Prequalification and Training Resources for SFS).
Updates to the RFP can happen at any time, per Section 2.6, check the OMH website for any updates
to the RFP posted by OMH.
Notification of intent to apply was sent to local government unit and proof has been uploaded in SFS.
A list of County Local Mental Hygiene Directors can be found here.
Provider Contact form completed and uploaded in SFS.
Sexual Harassment Prevention Certification Completed and uploaded in SFS.
Gender Based Violence and the Workplace Certification completed and uploaded in SFS.
Proposal Template completed and any applicable attachments labeled with question numbers (for
example, if a question asks for an organization chart, when providing that document, make sure it is
labeled specific to that question number).
Proposal Template and attachments (except budget, see next checkbox) combined into one PDF and
uploaded in SFS under Q1.
Budget Template Completed (left in Excel) and uploaded in SFS under Q2.
Application submitted in SFS prior to the due date and time listed in Section 2.2 Key Events/Timeline
(OMH strongly advises that applicants do not wait until the last day/last few hours to complete and
submit applications/proposals to Grant RFPs. Exceptions will not be considered or made for an
applicant who cannot complete their proposal/application by the due date and time of the RFP).
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New York State Office of Mental Health (OMH)
1. Introduction And Background
1.1 Purpose of the Request for Proposal
The purpose of "Teams to Promote Aging in Place in OMH Supportive Housing or
TPAP" Geriatric Demonstration Project is to facilitate supportive housing residents aging
in place based on their priorities and preferences who are age 55 years and older, as
well as residents younger than 55 years living with complex medical conditions that
necessitate homecare. Older adults living in OMH supportive housing are at risk of
losing community tenure due to emerging unmet care coordination, cross service system
navigation, and homecare needs compounded by lack of connection to social
determinants of health (SDOH) resources, and community and natural supports. Grant
funding will support an enhanced home care rate, provision of at least one paid peer
professional, and enhanced care coordination with the local office for aging and
community partners that addresses social determinants of health and social engagement
needs. OMH supportive housing residents identified as at risk for losing community
tenure will be supported by an interdisciplinary care team of (1) an OMH supportive
housing case manager, (2) a local office for aging case manager, (3) a homecare
professional, and (4) at least one mental health or substance use/gambling peer
professional who will collaborate with the residents to identify outstanding service and
social needs. This will build a person-centered, holistic plan that is based on the older
adult's priorities and preferences for aging in place. A peer professional in this RFP is
defined as a person certified, or provisionally certified, as a mental health Peer Specialist
through the New York Peer Specialist Certification Board or a person certified, or
provisionally certified, as a substance use/gambling Recovery Peer Advocate through
the New York Certification Board. Grantees will also be required to collaborate with
community-based organizations across service systems, including mental health, aging,
substance use, and gambling harms, that also address social determinants of health and
social engagement needs, such as, but not limited to, Social Care Networks, Rural
Health Networks, Cornell Cooperative Extension, Older Adult Rural Support Program,
Regional Economic Development Councils, or Downtown Revitalization Initiatives. This
may include projects focused on community inclusion, the Dwyer Veterans Peer-to-Peer
Support Program, club houses, OASAS and OMH recovery centers, older adult centers,
faith-based, civic, arts, cultural organizations, etc. To foster sharing of best practices in
meeting the holistic needs of OMH supportive housing residents, grantees and their
partners will participate in virtual and in-person learning collaboratives that include cross-
disciplinary training curriculum consisting of trainings chosen in consultation with the
chosen grantees and the Geriatric Interagency Mental Health Substance Use Disorder
Planning Council and the Master Plan for Aging advisory groups.
Wrap around funding will be available to provide services and goods not covered
through existing reimbursement channels that support aging in place in OMH supportive
housing. Examples include, but are not limited to, non-medical transportation,
memberships to community groups and/or gyms, continuing education, supplies to
support personal interests and hobbies, large print calendars, pill containers, and
mobility aids. Wrap-around funding can also be used to provide technological support
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New York State Office of Mental Health (OMH)
based on the residents' needs and preferences. Examples include equipment (laptops,
computers, personal devices, and/or internet access), online communities and devices
to support engagement (Virtual Senior Centers, GetSetUp, Discover Live interactive
virtual tours, animatronic pets, and online support through self-help and peer support
groups), and technology literacy classes (for email, video chats with friends, children,
grandchildren, etc., banking, patient portals, and education on fraud protection) are
additional supports to help people use technology to age in place.
This RFP can be used to expand or enhance existing aging programs in OMH
supportive housing or can be used to develop a new program that meets all the program
requirements. OMH CR-SROs awarded the "Aging in Place Pilot" grant MH253015 may
also apply for this grant for their supportive housing programs.
All types of proposals will be evaluated using the same criteria and applicants must
identify the geographic designation they will serve, rural or non-rural. Rural counties in
NYS are listed in the table below.
New York State Rural Counties (population less than 200,000)
U.S. Census Bureau 2021
Allegany Cortland Jefferson Putnam Tioga
Broome Delaware Lewis Rensselaer Tompkins
Cattaraugus Essex Livingston Schenectady Ulster
Cayuga Franklin Madison Schoharie Warren
Chautauqua Fulton Montgomery Schuyler Washington
Chemung Genesee Ontario Seneca Wayne
Chenango Greene Orleans St. Lawrence Wyoming
Clinton Hamilton Oswego Steuben Yates
Columbia Herkimer Otsego Sullivan
OMH Intends to make 6 awards, with a minimum of 2 in Rural counties.
No waiver of licensure or regulatory requirements accompanies these awards, but OMH
staff will provide operational support, and an Older Adult Technical Assistance Center
(OATAC) will provide programmatic and technical assistance, including support through
subject matter experts at OMH and OASAS who specialize in peer recruitment,
supervision and support for mental health peer specialist and/or substance use/gambling
recovery advocates. . See Section 4.3-4.6 for more information on grant awards.
Notice: Notification of intent to apply should be made to the Local Governmental Unit
(county director of community services) for each county to be served under the program
application, as defined in Section 41 of the New York State Mental Hygiene Law. Proof
of this notification is required to be uploaded to SFS and should not be sent directly to
the procurement unit.
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New York State Office of Mental Health (OMH)
1.2 Target Population/Eligibility Criteria
Residents 55 years or older who meet criteria for supportive housing level of housing
who are at risk of losing community tenure due to:
* need for more intensive cross-service system care coordination and navigation
assistance;
* unmet and emerging homecare needs; and/or
* lack of connection to community and natural support, including resources to meet
social determinants of health needs and social engagement;
Or
* OMH supportive housing residents younger than age 55 years who have complex
co-occurring medical conditions that necessitate the need for homecare.
OMH supportive housing providers must serve the described target population in regions
that are:
* Rural; or
* Non-rural
Based on the county designation indicated in the table (Section 1.1)
1.3 Bidder's Conference
A Bidders' Conference webinar will be held to provide an overview of the RFP
components. This webinar will be recorded and made available on OMH's website
www.omh.ny.gov.
Please Note: to access the recording, you must have a Webex account.
Bidder's Conference Date and time: Thursday, September 10, 2026, 10:00am-
11:00am
To register for the Bidder's Conference, please click here. When your registration is
approved, you'll receive an invitation to join the webinar.
2. Proposal Submissions
2.1 Designated Contact/Issuing Officer
OMH has assigned an Issuing Officer for this project. The Issuing Officer or a designee
shall be the sole point of contact regarding the RFP from the date of issuance of the
RFP until the issuance of the Notice of Conditional Award. To avoid being deemed non-
responsive, an applicant is restricted from contacting any other personnel of OMH
regarding the RFP. Certain findings of non-responsibility can result in rejection for a
contract award. The Issuing Officer for this RFP is:
New York State Office of Mental Health
Contracts and Claims
44 Holland Avenue, 7th Floor
Albany, NY 12229
OMHLocalProcurement@omh.ny.gov
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New York State Office of Mental Health (OMH)
2.2 Key Events/Timeline
RFP Release Date 08/27/2026
Bider's Conference 09/10/2026
Questions and Answers Due 09/17/2026
Questions and Answers Posted on Website 10/08/2026
Proposals Due by 2:00 PM EST* 10/29/2026
Anticipated Award Notification 12/10/2026
Anticipated Contract Start Date 07/01/2027
*OMH strongly advises that applicants do not wait until the last day/last few hours to
complete and submit applications/proposals to Grant RFPs. Exceptions will not be
considered or made for an applicant who cannot complete their proposal/application by
the due date and time of the RFP. Please note that there are restrictions to the type,
size, and naming conventions of the files and attachments uploaded in SFS. For
more information, please review the SFS Attachment Guide here. Failure to
comply with these guidelines may result in attachments not being viewable to
reviewers.
2.3 Disposition of Proposals
All proposals submitted by the due date and time become the property of OMH. Any
proposals not received by the due date and time do not get reviewed and are excluded
from consideration.
2.4 Eligible Agencies
Eligible applicants are not-for-profit agencies with 501(c) incorporation providing OMH
supportive housing, scattered or single site programs.
Agencies that do not meet eligible applicant criteria may partner with an eligible
applicant, but they themselves would not be able to respond to this RFP. The eligible
applicant must submit the proposal and - if awarded a contract - will be the recipient of
the grant funding and assume responsibilities for the contract and fiscal and program
operations.
In addition to eligibility requirements noted above, applicants must submit Letters of
Commitment including the information outlined in Sections, 5.2.2 and 6.3a. Any proposal
that does not include the Letters of Commitment will be rejected and not scored. These
letters are not simply a Letter of Support. These letters must identify partnership
responsibilities, which include significant collaborative commitment to and involvement in
planning, implementation, and oversight of the "Teams to Support Aging in Place in
OMH Supportive Housing" (TPAP) program during the five-year grant period. The
Letters of Commitment must also outline all financial arrangements between partners,
and these arrangements will also be reflected in the Operating Budget and Budget
Narrative. Final contracts can be negotiated after receiving an award. (See Section 4.3
Process for Awarding Contracts)
Prequalification is required for all not-for-profit organizations seeking grant funding from
New York State. Please see Sections 2.8 and 2.9 for additional Prequalification
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New York State Office of Mental Health (OMH)
Information.
Please be advised that all questions regarding Eligibility will be responded to through the
official posting of the Questions and Answers. No questions about Eligibility will be
responded to either individually or prior to the posting of the Q&As.
2.5 RFP Questions and Clarifications
All questions or requests for clarification concerning the RFP shall be submitted in
writing to the Issuing Officer by e-mail to OMHLocalProcurement@omh.ny.govby the
"Questions Due" date indicated in Section 2.2 and will be limited to addressing only
those questions submitted by the deadline. No questions can be submitted or will be
answered after this date. No questions will be answered by telephone or in person.
Please enter "Teams to Promote Aging in Place in OMH Supportive Housing (TPAP)" in
the subject line of the email.
The questions and official answers will be posted on the OMH website by the date listed
in the timeline Section 2.2.
2.6 Addenda to Request for Proposals
In the event that it becomes necessary to revise any part of the RFP during the
application submission period, an addendum will be posted on the OMH website and the
NYS Contract Reporter.
It is the applicant's responsibility to periodically review the OMH Procurement website
and the NYS Contract Reporter to learn of revisions or addendums to this RFP. No
other notification will be given.
2.7 Disqualification Factors
Following the opening of bids, a preliminary review of all proposals will be conducted by
the Issuing Officer or a designee to review each proposal's submission for completeness
and verify that all eligibility criteria have been met. Additionally, during the proposal
evaluation process, evaluators will also be reviewing eligibility criteria and confirm that
criteria has been met. During these review processes, proposals that do not meet basic
participation standards will be disqualified, specifically:
* Proposals from applicants that do not meet the eligibility criteria as outlined in
Section 2.4; or
* Proposals that do not comply with bid submission and/or required format
instructions as specified in Section 2.9; or
* Proposals from eligible not-for-profit applicants who have not completed Vendor
Prequalification, as described in Section 2.8, by 2:00 PM EST on the Proposal
Due Date posted in Section 2.2.
2.8 SFS Prequalification Requirement
Pursuant to the New York State Division of Budget Bulletin H-1032, dated June 7, 2013,
New York State has instituted key reform initiatives to the grant contract process which
require not-for-profits to be Prequalified in order for proposals to be evaluated and any
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New York State Office of Mental Health (OMH)
resulting contracts executed.
Proposals received from eligible not-for-profit applicants who have not been Prequalified
by the proposal due date of 2:00 PM EST on the Proposal Due Date posted in Section
2.2 will not be able to submit their bid response through SFS.
Please do not delay in beginning and completing the prequalification process.
The State reserves five (5) days to review submitted prequalification applications.
Prequalification applications submitted to the State for review less than 5 days
prior to the RFP due date and time may not be considered. Applicants should not
assume their prequalification information will be reviewed if they do not adhere to
this timeframe.
2.9 Vendor Registration, Prequalification and Training Resources for Not-for-Profits
NOTE: All applications must be submitted through the Statewide Financial System
(SFS). No applications will be accepted electronically, via US Postal Service or
express mail delivery service, or hand delivered.
For any application that does not contain all of the required documentation and/or
"See Attached" responses that were to be uploaded, the application will be
reviewed and scored as submitted. For any incomplete response or missing
and/or inappropriately submitted documentation, points will be deducted. It is the
responsibility of the applicant to ensure, prior to submission, that the application
is appropriate and complete. A workplan is not required for this RFP.
Each proposal submission through SFS is required to contain:
* Operating Budget (Appendix B)
All applicants must be registered with the New York Statewide Financial System
(SFS) and all Not-for-Profit agencies must be Prequalified prior to proposal
submission.
Not-for-profit organizations must Register as a vendor with the Statewide Financial
System and successfully Prequalify to be considered for an award.
This grant opportunity is being conducted as an SFS bid event. Not-for-profit vendors
that are not prequalified can initiate and complete bid responses. However, not-for-profit
vendors that are not prequalified will NOT be allowed to submit their bid response for
consideration.
Information on Registration and Prequalification are available on the Grants
Management Website. A high-level synopsis is provided below.
Registering as an SFS Vendor
To register an organization, send a complete Grants Management Registration Form for
Statewide Financial System (SFS) Vendors and accompanying documentation where
required by email to grantsmanagement@its.ny.gov. You will be provided with a
username and password allowing you to access SFS.
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