Metal Roof Replacement

NOTICE TO BIDDERS
ITECEIPT OF SEALED BIDS WILL BE RECEIVED BY THE OWNER, McNEESE STATE UNIVERSITY,
PURCHASING DEPARTMENT, SMITH HALL, ROOM I2O, 150 LAWTON DR., LAKE CHARLES, LA 70605.
or MSU BOX92415, LAI(E CHARLES, LA70609, LTNTIL THE DATE AND TIME INDICATED FORTHE
FOLLOWING BID:
BID NO. D2600044
20.2026
DATE DUE: FRIDAY. MARCH TIME: 10:00 A.M.
METAL ROOF REPLACEMENT. McNEESE STATE UNIVERSITY. LAKF CHARLES. LOUISIANA
70607
PROJECT NO. 0r-107-24-05 ITEM #203: WBS F.01004699
NO PRE.BID CONFERENCE
A MANDATORY SITE VISIT CAN BE ARRANGED BY CONTACTING
RICHARD RHODEN AT 337-475-5887 or email rrhoden@mcneese.edu.
FRONT-END BIDDING DOCUMENTS MAY BE OBTAINED AT THE STATE OF LOUISIANA WEBSITE
VENDOR CENTER, LaPAC, AT https://doa.louisiana.gov/doa/osp/vendor-resources, LaPAC Bids Opporlunities
from State of Louisiana and local agencies. FORADDITIONAL ASSISTANCE AND TO OBTAIN PLANS,
SPECIFICATIONS, DRAWINGS, etc., EMAIL REQUEST TO facilities@mcneese.edu.
FEES FOR SET OF DOCUMENTS: NONE
A CASHIER'S CHECK, CERTIFIED CHECK, OR ACCEPTABLE BIDDER'S BOND PAYABLE TO McNEESE
STATE LTNIVERISITY IN AN AMOUNT NOT LESS THAN FIVE PERCENT (5%) OF THE BID SUBMITTED
MUST ACCOMPANY EACH BID AS A GUARANTEE THAT, IF AWARDED THE CONTRACT, THt]
BIDDER WILL PROMPTLY ENTER INTO A CONTRACT AND EXECUTE SUCH BONDS AS MAY BE
I{EQUIRED.
]'HE SUCCESSFUL BIDDER WILL BE REQUIRED TO FURNISH A PERFORMANCE BOND IN AN
AMOUNT EQUAL TO 100% OF THE CONTRACT AMOUNT AND IN ACCORDANCE WITH R.S.38:2219.
BIDS SHALL BE ACCEPTED ONLY FROM CONTRACTORS WHO ARE LICENSED UNDER LA.
R.S.37:2150-2163 FOR THE CLASSIFICATION OF ROOFING .
NO BID MAY BE WITHDRAWN FOR A PERIOD OF THIRTY (30) DAYS AFTER RECEIPT OF BIDS,
EXCEPT LJNDER THE PROVISIONS OF LA. R.S.38:2214.
THE OWNER RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO WAIVE ANY
INFORMALITIES INCIDENTAL THERETO.
EVIDENCE OF AUTHORITY TO SUBMIT THE BID SHALL BE REQUIRED IN ACCORDANCE WITI_I
R.S.38:2212 (AXl)(C) AND/OR R.S. 39:1594 (CX2XD).
McNEESE STATE UNIVERSITY
DEBET HEBERT
PROCUREMENT SPECIALIST
iJebet(Omcneese. edu
Phone: (337)475-5083

LOUISIANA UNIFORM PUBLIC WORK BID FORM
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The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
adde'da, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools,
appliances and facilities as required to perfomr, in a workmanlike manner, all work and services for the construction and completion
ofih. ,"f..enced project, all in strict iccordance with the Bidding Documents prepared by: Cohesion Architecture. LLC' 2740
De Jardi
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the
Designer has assigned to each ofthe addenda that the Bidder is acknowledging)
TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated "Base Bid"
* but not alternates) the sum of:
($
ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices
designated as altetnates in the unit price description
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Alternate No. for the lumP sum
N/A Doltars ($
Alternate No. 2: for the lumP sum of:
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Alternate No. 3: for the lumP sum of:
N/A ($
-Dollars
NAME OF'BIDDER:
ADDRESS OF BIDDER:
LOUISIANA CONTRACTOR'S LICENSE NUMBER:
NAME OF'AUTHORIZED SIGNATOITY OF BIDDER:
.I'ITI,E
OF AUTHORIZED SIGNATORY OF BIDDER:
**:
SIGNATUIi.E OF AUTHORIZED SIGNATORY OF BIDDER
DATE:
* 'Ihe Unit price l-orm shall be usecl if the contract includes unit prices. Otherwise it is not required and need not be included
with the fonn. 'Ihe number of unit prices that may be included is not limited and additional sheets may be included if needed.
** A CORPORATE I{ESOt,UTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public
rvork as prescribed by LA R.S. 38:2212(8)(5).
IIID SECURITy in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218(A) attached to and
made a part of this bid.

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INSTRUCTIONS FOR BID
BIDDING PROCEDURE
All bids must be submitted on the forms provided for this purpose and must be filled out with ink or
typewritten and signed in ink. Any interlineatiory alteration or erasure shall be suitably authenticated
by affixing in the margin immediately opposite the correction the initials of the Person or persons
signing the bid.
Bidder shall assume full responsibility for timely delivery to the location designated for receipt of bids.
All bids will be opened and read at the Purchasing Department located in Smith Hall, McNeese State
University, 150 Lawton Drive, Lake Charles, Louisiana. Any bids received after the designated opening
time shall not be considered.
BID SUBMITTAL:
Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, in
ink or typewritten, in both words and figures'
In the event of a cliscrepancy between the prices quoted in words and those quoted in figures in the bid,
the words shall control. the prices are to include the furnishing of all materials, plant, equipment, tools,
and all other facilities, and the performance of all labor and services necessary or proper for the
completion of the work except as may be otherwise expressly provided in the contract documents'
h bid must bmitted in a beari the bidder's na
he name of the proiect for which the and in accordance with l\.5.3722163
s lice mber must a he bid envelope on in the amount of $50
or more (and or more if ha us materials are i If forwarded mal sealed
envelo ntainine the bid must be enclosed in her envel ad ified in the bid
form. All bids iance with uirement will be a ected and not
a. Your sealed bid may be mailed or delivered by hand or courier service.
NOTE: FAX, EMAIL OR ANY OTHER ELECTRONIC SUBMISSIONS ARE NOT
ACCEPTABLE.
b. The address for mailing (U.S. Postal Service): McNeese State University, Purchasing Department
8ox9241.5, Lake Charles, LA 70609.
The aclclress for hand or courier service: McNeese State University, Purchasing Department, 150
C.
Lawton Drive, Smith Hall Room 120A, Lake Charles, LA 70607.
d. Biclder is hereby advised that the U.S. Postal Service (USPS) does not make deliveries to the
McNeese Purchasing Department's physical location. If delivering by USI1S to the Box listed
above, please allow JuffiCient time for the mail to then be transmitted to the McNeese Purchasing
Department. The McNeese Purchasing Department must receive the sealed bid at its physical
location by the date and time specified in this bid. Failure to meet the bid opening date and time
shall result in rejection of the bid.
e. Ilidder is solely responsible for ensuring that its courier service provic 'f l h er e m akes inside deliveries
to the McNeese Purchasing Department's physical location. McNeese Purchasing
Department is not responsible for i.,y delays caused by th9 Bidder's chosen means of delivery.
Bicider is solely responsible for the timely deliverv of their bid, Failure to meet the bid openirrg
date and time shall result in reiection of the bid.

OBLIGAIiON OF BIDDER:
At the time of the opening of bids, each bidder will be presumed to have inspected the site and to have
'fhe
read and to be thoroughly familiar with the plans and contract documents (including all addenda).
failure or-omission of lny bidder to examine any form, instrument or document shall in no way relieve
any biclder from any obligation with respect to his bid'
CONDITIONS oF WORKI
Each biclder must injorm himself fully of the conditions relating to the conshuction of the project and
the employment of labor thereon. Faih-rre to do so will not relieve a successful bidder of his obligationto
furnish all materials ancl labor necessary to carry out the provisions of his contract. Insofar as possible,
the contractor, in carrying out the work, must employ such methods or means that will not cause any
interruption of or inteifer6nce with the work of any other contractor.
INTERPR
ADDENDA AND
:
No interpretation of the meaning of the plans, specifications or other pre-bid documents will be rnade to
any bidder orally.
Every request for such interpretation should be in writing and to be given c_onsideration must be
receivecl it least seven (7) diys prior to the date fixed for the opening of bids. Any and all such
ilterpretations and u^y'rnppiemental instructions will be in the form of written addenda to the
specifications which, if issu-ed, will be posted on LaPAC and sent to all prospective bidders at the
rispective addresses furnishecl for such purposes, not later than three (3) days prior to the date fixed for
the opening of bids.
F'ailure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from
any obligation under his bid as submitted. All addenda so issued shall become part of the contract
documents.
ln accordance with R.S. 38:2212 (C) no Addenda will be issued within a period of seventy-two (72) hours
prior to the clate set for receipt of bids, except an Addendum, if necessary, postponing the date of receipt
of bids or canceling the request for bids.
Ileceipt of all Acldenda issued shall be acknowledged in bid proposal and/or returned with bid
proposal.
BID SECURITY:
Each bid must be accompaniecl by a cashier's check or certifiecl check of the bidder, or a bid bond, cluly
executecl by the biclcler as principal and having as surety lheleol a surety company approved by the
()u,ner, in lhe amount of five peicent (5%) of the bid (base bid plus alternates, if any) madg payable to
the Owner. Such cashier's checks or certified checks will be returned to all except the three lowest
bidders within three days after the opening of bids, and the remaining cashier's checks, certified checks,
or bid bonds will be returned promptly ifter the Owner and the accepted bidder have executed the
contract, or, if no awarcl has been made within 60 days after the date of the opening of bids, uPon
clemand of the bidder at any time thereafter, so long as he has not been notified of the acceptance of his
bid.

"freasury
Sureties used for obtaining bonds must appear as acceptable on the U.S. l)epartment of the
Circular 570.
The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds within
L0 clays after he receivei notice of the acceptance of l'ris bid, shall forfeit to the Owner, as liquidated
clamages for such failure or refusal, the security deposited with his bid'
@:
The bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30)
calenclar days after the schedulecl closing time for receiving bids except in _accordance with the
provisions o? A.t 111 of 1983. This bid may be withdrawn at any time prior to the scheduled time for
ihe opening of bids or any authorized postponement thereof.
CONgL@:
McNeese State University reserves the right to reject any or all bids and in particular to reject a bid not
accompanied by any required bid security or data required by the bid documents.
McNeese State University reserves the right to waive any informality or irregularity in any bid receivecl,
deemecl to be in the best interest of the State of Louisiana.
e!NrB4er:
If the Bidder is notified of the acceptance of the bid within thirty (30) days of the opening of bids, he
agrees to execute a contract in the standard contract form currently used by the Owner. T'he bidder
u[t."r to file the contract with the Clerk of Court in the parish-in which the work is to be performed, and
tJdeliver to the Owner the executed contract and receipt for filing same within a period of fourteen (14)
days after notice from the Owner that the instrument is ready for his signature.
gEgunrrv ron rarrueul, p
Simultaneously with the delivery of the executed contract, the Contractor/successful biclder shall
furnish a s,treiy bond or bonds as security for faithJul performance of this contract and for the pavrnent
of all persons performing labor on the project under this contract and furnishing materials in connection
with lhis contract. The surety on such bond or bonds shall be a duly authorized surety company
satisfactory to the Owner. Only those suretl companies currently on-the U.S. Departmen! of Treasuqr
Financial Management Services list (Circular 5 ved bondins companies wi ecl.
f't"t" ug""t ruttl"g the bond must be currently licensed to do business in Louisiana. This will be verified
by the Owner.
'I'he successful bidcler will be required to file a performance bond in the amount equal to 10091, of the
contract amount for the full period of the contract and a payment bond in the atnount of 100% of the
contract price for the full period of the contract.
AFFIDAVIT:
Successful Contractor shall be required to execute an affidavit attesting "THAT PUBLIC CONT'RACT
WAS NOT SECURED THROUGI-I EMPLOYMEN:| OR PAYMENT OF SOLICITOR" in compliance
with'i'itle 38, Section 2224.

LIQUIDAT
COIT,TPIETTON ].IME AND :
T'he biclder agrees to complete the project within the time period stated in the bid documents or pay
liquidatecl .tJnages in the specified amount for each day the project remains incomplete beyoncl the
established completion c1ate.
RECORDATION CERTIFICATE:
Contractor shall upon receipt of executed contract, record the contract with the Clerk of Court in the
parish in which the work is io be performed, obtain a Certificate of Recordation from the Clerk of Court
and deliver that certificate, the eiecuted contract and a Performance and Payment bond to the MSU
Purchasing Department within a period of fourteen days'
PROGRESS PAYMENTS:
The following payment schedule shall apply:
For contracts with a completion date of more than thirty (30) days:
On or about the first day of each month, ninety percent (90%) of the value based on the Contract Price of
labor and materials incorporated in the work ind of materials suitably stored at the site thereof up_ to the
first day of that month, as estimated by the owner, lg:r the aggregate of previous payments ancl upon
substantial completion of the entire work, a sum sufficient to increase the total payment to the ninety
percent (90%) of the Confract Price.
For contracts with a completion date of thirty (30) days or less:
Upon satisfactory completion of the work, ninety percent (90%) of the Contract Price.
ACCEPTANCE:
Upon satisfactory completion of work a Notice by Owner of Acceptance of Work will be executed and
forwarded to the Contractor for recording with the Clerk of Court in the parish in which the work has
been performed. Forty-five (a5) days aftei flling this Notice the Contractor shall furnish the Owner with
a cleai Lien Certificate from the Clerk of Court along with a final invoice for the remaining ten percent
(10%).
EQUAL OPPORTUNITY:
McNeese State University is an equal opportunity employer and looks to its Contractors, Subcontractors,
vendors and suppliers to take affirmative action to affect this commitment in its operations.
INSURANCE:
The Contractor shall not commence work until he has furnished the Owner with satisfactory proof of
insurance coverage as required in the bid documents'
SIGNATURE AUTHORITY:
ln accorclance with L.R.S. 3g:22r2 (AX1)(C) and.f or L..R S. 39:1594 (C)(2)(D), the person signing the bid
must be:

1. A current corporate officer, partnership, member or other indirtidual specifically authorized to submit
a bid as reflected in the appropriate records on file with the Secretary of State; or
2. An inclividual authorized to bind the vendor as reflected by an accompanying corporate resolution,
certificate or affidavif or
3. An individual listed on the State of Louisiana Bidder's Application as authonzed to execute bids.
By signing the bid, the bidder certifies compliance with the above.

Oflice of F'acilitics & Plant Operations
Mcf{eesc tlox 90460
Lake Charlcs, L,\. 70609-0460
$-lll-[-.- !,.-{.1:!*4 s.."1.{": (337) 47s-stJ88 (337) 475-5887
F'ax 475-5347
To whom it concems:
Tax Exemptions
In accordance with applicable rules adopted and promulgated by the Louisiana Department of
Revenue, the Owner s^hall designate theiontractors and all subcontractors as its agents for the
purchase and lease for materiais, supplies or equipment for the project' The contractor and all
subcontractors shall accept the agency designation. The designation and acceptance thereof shall
be made on the form prescribed by the Louisiana Department of Revenue which form shall be part
of the contract between the Owner and the contractor'
The agency relationship between the Owners and the contractors and subcontractors shall relieve
the cJntraitors and subcontractors (1) frompaying state and/or local sales or state or local use
taxes on materials, supplies, or equipment which is affixed to and/or made a part of the real estate
of the project or work which is permanently incorporated the project or work and (2) from
_rnto
paying any state or local use taxes on any materials, supplies, or equipment which is leased and
ur"A J*.t"rively for the project or work. Accordingly, in preparing their bids and computing costs
tlre contractor and subcontractor shall not consider sales andlor use taxes which would otherwise
be due.
The Owner shall furnish to the contractor and subcontractors its Certificate of SalesAjse Tax
Exemptions/Exclusion on the form prescribed by the Louisiana Department of Revenue.
Contractor and subcontractors shall fumish a copy of such certificate to all vendors or suppliers of
any of the materials, supplies, or equipment clescribed above. The form is attached and is available
on-line at: https://dam.ldr. la.gov/taxfoms/l 020(4-l 2)F'pdf
Dr. Sawyer R. Stiller
Contract & D ata Admrnistrator
sstiller@mcneese.edu
'' ExceLlence ll/ith A Personal Tout:h '
EEo/A,4iAD.1

BID BOI\D FORM
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, AS
Principal, and , as Surety, are hereby held and finnly bound
unto McNeese State Unive , as owner in the penal sum of @
total amount of this bid. includins all alternatgs. for which, well and truly to be rnade, hereby jointly
and severally bind ourselves, our heirs, executives, administrators, successors and assigns.
Signed, this day of ,2022.
The condition of the above obligation is such that whereas the Principal has submitted to
Mc@,acertainBid,attachedheretoandherebymadeaparthereof,toenter
into a contract in writing, for the
#203: WBS F.01004699
NOW, THEREFORE,
(a)
If said Bid shall be rejected, or in the alternate,
(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the
Form of Contract attached hereto (properly completed in accordance with said Bid) and
shall furnish a bond for his/her faithful performance of said contract, and for the payment
of all persons performing labor or furnishing materials in connection therewith, and shall
in all other respects perform the agreement created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect, it being
expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in
no event, exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees, that the obligations of said Surety
and its bond shall be in no way impaired or affected by any extension of time within which the Owner
may accept such Bid; and said Surety does hereby waive notice of any such extension.
lN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals,
and such ofthem as are corporations have caused their corporate seals to be hereto affixed these presents
to be signed by their proper officers, the day and year first set forth herein above.
Principal: (L S.)
Surety:
SEAL By: