2026-14 METAL BUILDING

Office of County Commissioners
130 Jacobs Way, Suite 302, Clarkesville, GA 30523
706-839-0200
www.habershamga.com
REQUEST FOR PROPOSALS
Habersham County Board of Commissioners is soliciting proposals for:
RFP 2026-14 Metal Building
RFP Released April 15, 2026
Deadline for Proposal Questions May 4, 2026, at 10:00 AM EST
Mandatory Pre-bid Meeting* May 4, 2026, at 10:00 AM EST
Proposals due May 14, at 2:00 PM EST
Tentative Award Date May 22, 2026
*The mandatory pre-bid meeting will be held at the Habersham County Facilities
Building, located at: 4306 Toccoa Highway, Clarkesville, GA 30523.
SUBMIT PROPOSALS TO:
Habersham County Purchasing,
Finance Department
"Metal Building"
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
purchasing@habershamga.com 706-839-0200
1

Office of County Commissioners RFP
2026-14 Metal Building
Proposals Due Wednesday, May 14, 2026
No later than 2:00PM EST
Table of Contents
Timeline............................................................................................................ 1
Table of Contents.............................................................................................. 2
Submittal Requirements...................................................................................... 3
Qualifications and Experience.............................................................................. 3
Terms & Conditions............................................................................................ 3-5
Insurance Coverage Requirements....................................................................... 5
Scope of Work.................................................................................................. 6
Questions and Interpretations.............................................................................. 6
Bidder Pricing Sheet.......................................................................................... 7
References....................................................................................................... 8
W-9................................................................................................................ 9
E-Verify Agreement and Affidavit ........................................................................... 10
ACH Form......................................................................................................... 11
2

Submittal Requirements
Each bidder must submit their proposal, enclosed in a sealed envelope or box, and
marked with the bidders' name, address and labeled: "Metal Building" and addressed
to:
Habersham County
Purchasing, Finance Department
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
Proposals shall be received no later than 2:00 PM, Thursday May 14, 2026, at
Habersham County's Administration Building at 130 Jacobs Way, Clarkesville, GA
30523, at which time and place all proposals will be publicly opened and
acknowledged.
All proposals shall constitute, for a period of 90 calendar days, an irrevocable
offer to provide the goods/services set forth in the specification and proposal.
Hand delivered copies may be delivered to the above address ONLY between
the hours of 8:00 AM and 5:00 PM, Monday through Friday, to the Board of
Commissioners Office, Room No. 302 located on the top floor, excluding holidays
observed by the Habersham County Board of Commissioners. For a complete listing of
holidays, please visit http://www.habershamga.com.
Qualifications and Experience
Proposals must provide the following information to establish the qualifications and
experience of the Bidder:
1. Certification that the Bidder or its officers or any predecessor companies
are not under any part of the Bankruptcy Act nor ever filed under the Bankruptcy
Act within the previous seven years.
Terms & Conditions
1. The initial term of a contract awarded as a result of this RFP shall be from
date of award through completion of contract.
2. Submittals received after the due date and time will not be considered.
Modifications received after the due date will not be considered. The Habersham
County Government assumes no responsibility for the premature opening of a
proposal not properly addressed and identified, and/or delivered to the improper
3

designation.
3. Habersham County reserves the right to reject any and all proposals. The
County will not discriminate against any vendor submitting a proposal because of
race, creed, color, national origin, or handicap. The County is an equal
opportunity employer.
4. Habersham County encourages all proposers to promote opportunities for
diverse business, including Minority Business Enterprises ("MBE"), Female
Business Enterprises ("FBE"), and Small Business Enterprises ("SBE") to be
included as sub-consultants and/or bidders. However, nothing herein should be
construed to indicate that a MBE, FBE, or SBE may not apply and be selected
independently. MBEs, FBEs, and SBEs that meet qualifications of this RFP are
encouraged to submit their proposals for consideration.
5. Habersham County reserves the right to exercise discretion and apply its
judgement with respect to all proposals submitted The County also reserves the
right to reject all proposals, either in part or in its entirety, or to request and
obtain, from one or more of consulting firms submitting proposals, supplementary
information as may be necessary for County staff to analyze the proposals.
6. Habersham County may elect to award a contract in multiple phases, as is
deemed to be in the County's best interest. Should the County award projects in
phases, the County reserves the right to award the phases to the same firm. All
proposals submitted in response to the RFP become property of Habersham
County and public records and will be subject to public view.
7. All proposals shall constitute, for a period of 90 calendar days, an
irrevocable offer to provide the goods/services set forth in the specifications and
proposal.
8. At no time shall the successful vendor reproduce Habersham County's logo,
return address or any other identifying or proprietary information for any other
purpose. Also, the vendor shall not use Habersham County in any advertisements
without the written consent of the County. Refer to
https://www.habershamga.com/document_center.cfm?fid=277&ysnDC=1; County
Commissioners Documents and Information; to download a copy of the Application
for Permission to Use County Logo.
9. Habersham County Government is tax exempt. The selected vendor will be
provided with Habersham County's Sales and Use Tax Certificate of Exemption
number upon request.
10. All bidders will be required to provide a Certificate of Insurance as proof of
insurance and Workman's Compensation Insurance while under contract with
Habersham County. Workman's Compensation Insurance should be as required
by the State of Georgia.
4

11. Information provided within the bidder's proposal are subject to open
records request per Georgia Law. For more information, please visit
https://www.habershamga.com/open-records-request.cfm.
12. Habersham County follows the purchasing policies and procedures adopted
on October 21, 2024 through Habersham County Ordinance to Chapter 1; Article
4, Division 2. Refer to
http://www.habershamga.com/document_center.cfm?fid=339&synDC=1; Finance
Department Policies; for complete document.
Insurance Coverage Requirements
ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE,
WORKER'S COMPENSATION LIABILITY INSURANCE, AND ANY OTHER
INSURANCE REQUIRED BY APPLICABLE STATE, FEDERAL, AND
ADMINISTRATIVE LAW.
Such proof shall be submitted with the bid/proposal and show evidence of
insurability satisfactory to Habersham County as to form and content. If the proposal is
selected by the County, the Bidder must maintain, at a minimum, the insurance policies
and minimums indicated in the selected proposal. If the Bidder maintains broader
coverage and/or higher limits than shown in the proposal, Habersham County shall be
entitled to coverage for the higher limits maintained by the Bidder.
Any and all Insurance Coverage(s) and Bonds required under the terms and
conditions of the contract shall be maintained during the entire length of the contract,
including any extensions or renewals thereto, and until all work has been completed to
the satisfaction of Habersham County. Evidence of said insurance coverages shall be
provided on or before the inception date of the Contract.
Bidder shall provide written notice to Habersham County immediately if it becomes
aware of or receives notice from any insurance company that coverage afforded under
such policy or policies shall expire, be cancelled or altered.
Certificates of Insurance are to list Habersham County Government, its' Officers,
Officials and Employees as an Additional Insured (except for Workers' Compensation and
Professional Liability). This insurance shall apply as Primary Insurance before any other
insurance or self-insurance, including any deductible, non-contributory, and Waiver of
Subrogation provided in favor of Habersham County. If Habersham County shall so
request, the Bidder will furnish the County for its inspection and approval such policies of
insurance with all endorsements, or confirmed specimens thereof certified by the
insurance company to be true and correct copies.
The obligations for the Bidder to procure and maintain insurance shall not be
constructed to waive or restrict other obligations. It is understood that neither failure to
comply nor full compliance with the foregoing insurance requirements shall limit or relieve
the Bidder from any liability incurred as a result of their activities/operations in conjunction
with the Contract and/or Scope of Work.
5

Scope of Work and Instructions to Bidders
Habersham County is seeking proposals from qualified contractors who specialize in the
design and construction of Metal Buildings for the erection of a 40' x 40' metal building. The
building will be constructed on and anchored to existing asphalt pad.
The mandatory pre-bid meeting will be held May 4, 2026, at 10:00 AM at the Habersham
County Facilities Building, located at: 4306 Toccoa Highway, Clarkesville, GA 30523.
Requirements:
1. Color: Biege.
2. Metal gauge: Standard
3. 14' leg height.
4. One 36" entry door on one end.
5. Three 12'x12' garage door openings on one side.
6. Please include garage doors/installation as separate item.
Questions and Interpretations
No inquiries or interpretation of meaning concerning this Request for Proposal will
be made to any interested party orally. Every inquiry or request for interpretation should
be made in writing via e-mail. All inquiries and requests for interpretation should be sent
via e-mail to purchasing@habershamga.com. All questions and all answers will be
posted on the website https://www.habershamga.com/bids. It will be the responsibility of
interested parties to periodically check the website for any new information.
6

Office of County Commissioners
130 Jacobs Way, Suite 302, Clarkesville, GA 30523
706-839-0200
www.habershamga.com
Pricing Sheet
RFP 2026-14 Metal Building
Quoting Company Name:
Company Representative:
Company Address:
Company Phone Number:
Representative Phone:
Representative Email:
Please provide Price breakdown as indicated below:
Category: Description: Price:
Design
Material:
Labor:
Roll-Up doors (x3):
Roll-Up door installation:
Shipping
Other:
Total Price:
I agree to all terms and expectations of the above quote specification and hereby submit this
as our official proposal.
Signature of Authorized Company Representative Date
7

References
Proposers should include list of references as part of their proposal submission.
Proposers are required to demonstrate successful performance of the proposed
pool resurfacing and customer service level by submitting references from three (3)
user departments during the past three (3) years.
1. Company Name
Contact Person
Telephone E-Mail Address
2. Company Name
Contact Person
Telephone E-Mail Address
3. Company Name
Contact Person
Telephone E-Mail Address
*If there is anything else you would like to explain, please leave your comments
below:
8

W-9 Request for Taxpayer
Form Give form to the
Identification Number and Certification
(Rev. March 2024) requester. Do not
Department of the Treasury send to the IRS.
Go to www.irs.gov/FormW9 for instructions and the latest information.
Internal Revenue Service
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.
1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded
entity's name on line 2.)
2 Business name/disregarded entity name, if different from above.
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to
only one of the following seven boxes. certain entities, not individuals;
see instructions on page 3):
Individual/sole proprietor C corporation S corporation Partnership Trust/estate
LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . . Exempt payee code (if any)
Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax
classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax
box for the tax classification of its owner. Compliance Act (FATCA) reporting
Other (see instructions) code (if any)
3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,
(Applies to accounts maintained
and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check
outside the United States.)
this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . .
5 Address (number, street, and apt. or suite no.). See instructions. Requester's name and address (optional)
6 City, state, and ZIP code
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Social security number
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
- -
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
or
TIN, later.
Employer identification number
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on whose number to enter. -
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Signature of
Here U.S. person
General Instructions New line 3b has been added to this form. A flow-through entity is
required to complete this line to indicate that it has direct or indirect
Section references are to the Internal Revenue Code unless otherwise foreign partners, owners, or beneficiaries when it provides the Form W-9
noted. to another flow-through entity in which it has an ownership interest. This
change is intended to provide a flow-through entity with information
Future developments. For the latest information about developments
regarding the status of its indirect foreign partners, owners, or
related to Form W-9 and its instructions, such as legislation enacted
beneficiaries, so that it can satisfy any applicable reporting
after they were published, go to www.irs.gov/FormW9.
requirements. For example, a partnership that has any indirect foreign
What's New partners may be required to complete Schedules K-2 and K-3. See the
Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
Line 3a has been modified to clarify how a disregarded entity completes
this line. An LLC that is a disregarded entity should check the Purpose of Form
appropriate box for the tax classification of its owner. Otherwise, it
should check the "LLC" box and enter its appropriate tax classification. An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS is giving you this form because they
Cat. No. 10231X Form W-9 (Rev. 3-2024)
.epyt
ro
tnirP
.3
egap
no
snoitcurtsnI
cificepS
eeS

Contractor Affidavit under O.C.G.A. 13-10-91(b)(1)
By executing this affidavit, the undersigned, who is the duly elected/appointed
<insert title> of , <name of
entity> the contractor, and is duly authorized to make this Affidavit on behalf of the
contractor, verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that
the individual, firm or corporation which is engaged in the physical performance of
services on behalf of Habersham County, Georgia has registered with, is authorized to
use and uses the federal work authorization program commonly known as E-Verify, or
any subsequent replacement program, in accordance with the applicable provisions and
deadlines established in O.C.G.A. 13-10-91. Furthermore, the undersigned
contractor will continue to use the federal work authorization program throughout the
contract period and the undersigned contractor will contract for the physical
performance of services in satisfaction of such contract only with subcontractors who
present an affidavit to the contractor with the information required by O.C.G.A.
13-10-91(b). Contractor hereby attests that its federal work authorization user
identification number and date of authorization are as follows:
Federal Work Authorization User Identification Number (E-Verify Number)
Date of Authorization
Name of Contractor
Name of Project
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , , 20 in (city), (state).
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE DAY OF ,202 .
NOTARY PUBLIC
My Commission Expires: