206 - 2026 Messenger Services

INVITATION TO BID
Page 1of 2
(This is not an order.)
Buyer:Tiffany Johnson
216-664-2629
twhitejohnson@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lauren Drake
Division of Purchases & Supplies 216-664-2627
601 Lakeside Avenue LDrake@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159459 RFB 1505 202600000000206 2026 Messenger Services
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 04, 2026 3:00 PM May 04, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 2026 Messenger Services From
To
Please review and complete SOI pages.
Ship To: Vendor Response
Purchases and Supplies Contract Amount
Division of Purchases & Supplies
$
601 Lakeside Avenue, Room 128
Cleveland, OH 44114
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.

INVITATION TO BID
Page 2of 2
(This is not an order.)
Buyer:Tiffany Johnson
216-664-2629
twhitejohnson@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lauren Drake
Division of Purchases & Supplies 216-664-2627
601 Lakeside Avenue LDrake@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159459 RFB 1505 202600000000206 2026 Messenger Services
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 04, 2026 3:00 PM May 04, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

BID - SCHEDULE OF ITEMS
2026 CITYWIDE MESSENGER SERVICES
FUEL TOTAL
ZONE CITY ZIP CODE RATE SURCHARGE COST
1 CLEVELAND 44113-115 $ $ $
48/36 CLEVELAND 44109, 111 $ $ $
2 CLEVELAND 44103 $ $ $
3 CLEVELAND 44106, 110 $ $ $
4 CLEVELAND 44118 $ $ $
4 CLEVELAND/BRATENAHL 44108 $ $ $
11 CHESTERLAND 44026 $ $ $
13 CHARDON 44024 $ $ $
14 CLEVELAND 441014, 127 $ $ $
15 CLEVELAND 44120 $ $ $
17 BEACHWOOD 44122 $ $ $
22 BEDFORD 44146 $ $ $
26 BENTLEYVILLE 44022 $ $ $
26 CHAGRIN FALLS 44022 $ $ $
27 BAINBRIDGE TWP. 44022 $ $ $
29 AURORA 44202 $ $ $
30 BURTON 44021 $ $ $
34 CLEVELAND WEST 44113 $ $ $
35 CLEVELAND 44102 $ $ $
42 BAY VILLAGE 44140 $ $ $
44 AVON/AVON LAKE 44011, 012 $ $ $
47 AMHERST 44001 $ $ $
49 BROOKLYN 44144 $ $ $
50 CLEVELAND 44135 $ $ $
52 BROOKPARK/AIRPORT 44142, 233 $ $ $
53 BEREA 44017 $ $ $
55 COLUMBIA STATION 44028 $ $ $
56 BRUNSWICK 44212, 233 $ $ $
60 BROOKLYN HTS. 44131 $ $ $
63 BRECKSVILLE/BROADVIEW 44141, 147 $ $ $
65 AKRON 44301-334 $ $ $
65 AKRON 44393-399 $ $ $
65 BABERTON/BATH 44203, 210 $ $ $
62 SEVEN HILLS 44131 $ $ $
64 PENNINSULA 44264 $ $ $
64 RICHFIELD 44286 $ $ $
4 EAST CLEVELAND 44112 $ $ $
4 EUCLID 44117, 119 $ $ $
6 EUCLID 44123, 132 $ $ $
*Cargo Van- Minimum $36.50 *Minivan- Additional $15.00 added to rates listed above.
FUEL TOTAL
ZONE CITY ZIP CODE RATE SURCHARGE COST
ONE YEAR CONTRACT NOT TO EXCEED $49,999.00 PER YEAR
Signed: _________________________ Date: _____________
Page 1 of 5

BID - SCHEDULE OF ITEMS
2026 CITYWIDE MESSENGER SERVICES
7 EASTLAKE 44095 $ $ $
7 HIGHLAND HTS. 44143 $ $ $
7 MAYFIELD/MAYFIELD HTS. 44124, 143 $ $ $
9 GATES MILLS 44040 $ $ $
10 MENTOR 44060 $ $ $
12 GRAND RIVER 44045 $ $ $
13 MADISON 44057 $ $ $
13 MONTVILLE 44064 $ $ $
18 MAPLE HTS. 44137 $ $ $
19 GARFIELD HTS. 44125 $ $ $
23 LYNDHURST 44124 $ $ $
26 HUNTING VALLEY 44022 $ $ $
26 MORELAND HILLS 44022 $ $ $
28 MACEDONIA 44056 $ $ $
30 HIRAM/HUNTSBURGH 44080, 046 $ $ $
30 MIDDLEFIELD 44062 $ $ $
31 HUDSON 44236 $ $ $
33 MANTUA 44255 $ $ $
33 KENT 44240 $ $ $
37 LAKEWOOD 44107 $ $ $
39 FAIRVIEW PARK 44126 $ $ $
46 ELYRIA/EATON TWP. 44035, 036 $ $ $
46 GRAFTON 44044 $ $ $
46 LORAIN/LAGRANGE 44050, 055 $ $ $
51 MIDDLEBURG HTS. 44130 $ $ $
56 HINCKLEY 44233 $ $ $
57 MEDINA 44256 $ $ $
58 LITCHFIELD 44253 $ $ $
19 CUYAHOGA HTS. 44125 $ $ $
61 INDEPENDENCE 44131 $ $ $
65 FAIRLAWN 44333 $ $ $
65 MONROE FALLS/MONTROSE 44262, 321 $ $ $
8 WILLOUGHBY 44092, 094 $ $ $
7 WICKLIFFE/WILLOWICK 44092 $ $ $
9 WAITE HILL 44094 $ $ $
22 VALLEY VIEW 44125 $ $ $
22 WARRENSVILLE HTS. 44128 $ $ $
22 WOODMERE 44122 $ $ $
*Cargo Van- Minimum $36.50 *Minivan- Additional $15.00 added to rates listed above.
FUEL TOTAL
ZONE CITY ZIP CODE RATE SURCHARGE COST
25 WALTON HILLS 44146 $ $ $
ONE YEAR CONTRACT NOT TO EXCEED $49,999.00 PER YEAR
Signed: _________________________ Date: _____________
Page 2 of 5

BID - SCHEDULE OF ITEMS
2026 CITYWIDE MESSENGER SERVICES
28 TWINSBURG 44087 $ $ $
40 WESTLAKE 44145 $ $ $
47 WELLINGTON 44090 $ $ $
56 VALLEY CITY 44280 $ $ $
58 WADSWORTH 44281 $ $ $
DELIVERY TO COLUMBUS FOR DEPT. OF HEALTH
MONDAY THRU FRIDAY- SERVICE REQUIREMENT
PACKAGE PICKUP-UP LOCATION- CLEVELAND DELIVERY LOCATION OF PACKAGE- COLUMBUS:
R RATE SURCHARGE TOTAL
RATE-CAR: $________ $________ $________
RATE-VAN: $________ $________ $________
SATURDAY AND SUNDAY- SERVICE REQUIREMENT
PACKAGE PICKUP-UP LOCATION- CLEVELAND DELIVERY LOCATION OF PACKAGE- COLUMBUS:
R RATE SURCHARGE TOTAL
RATE-CAR: $________ $________ $________
RATE-VAN: $________ $________ $________
TIME: PACKAGE DELIVERY MUST BE MADE BETWEEN 11:00AM-1:00PM
DELIVERY TO OHIO EPA IN REYNOLDSBURG, OHIO
DIVISION OF WATER
SERVICE REQUIREMENT
PACKAGE PICKUP-UP LOCATION - CLEVELAND
DELIVERY LOCATION OF PACKAGE - REYNOLDSBURG
* Rate - Van: $____________
* Rate - Car: $____________
* Quoted rate is to cover complete cost from pick-up to drop-off location
ONE YEAR CONTRACT NOT TO EXCEED $49,999.00 PER YEAR
Signed: _________________________ Date: _____________
Page 3 of 5

BID - SCHEDULE OF ITEMS
2026 CITYWIDE MESSENGER SERVICES
MISCELLANEOUS:
AFTER HOURS: 6:00 PM- 7:00AM- MONDAY-FRIDAY
RATE SUR-CHARGE TOTAL
RATE-CAR: $________ $________ $________
RATE-VAN: $________ $________ $________
Added to Base Rate for Both Rush & Route Runs
ALL DAY SATURDAY & SUNDAY:
RATE SUR-CHARGE TOTAL
RATE-CAR: $________ $________ $________
RATE-VAN: $________ $________ $________
Added to Base Rate for Both Rush & Route Runs
HOLIDAYS:
RATE SUR-CHARGE TOTAL
RATE-CAR: $________ $________ $________
RATE-VAN: $________ $________ $________
Added to Base Rate for Both Rush & Route Runs
WEIGHT: CAR/VAN- FOR DELIVERIES OVER 30LBS- COST PER LB: $________ (Include all
charges)
DETENTION TIME: NOTE- 10 MINUTES IS ALLOCATED AT BOTH PICK-UP AND DELIVERY
POINTS- CAR/VAN-COST PER MINUTE: $________ (Include all charges) Add to base rate
FRAGILE: CAR/VAN- ADDITIONAL COST: $________ (Include all charges) Add to base rate
INSIDE DELIVERY: CAR/VAN- ADDITIONAL COST: $________ (Include all charges) Add to
base rate
SPECIAL HANDLING EQUIPMENT CAR/VAN- ADDITIONAL COST: $________ (Include all
charges) Add to base rate
INCLEMENT WEATHER CONDITIONS CAR/VAN ADDITIONAL
ONE YEAR CONTRACT NOT TO EXCEED $49,999.00 PER YEAR
Signed: _________________________ Date: _____________
Page 4 of 5

BID - SCHEDULE OF ITEMS
2026 CITYWIDE MESSENGER SERVICES
ADDITIONAL COST: $__________ (LEVEL 2) Include all charges
ADDITIONAL COST: $__________ (LEVEL 3) Include all charges
Emergency Services with
approved quotes for Lump Sum Allowance Estimated Value $5,000.00
Delivery Orders
ONE YEAR CONTRACT NOT TO EXCEED $49,999.00 PER YEAR
Signed: _________________________ Date: _____________
Page 5 of 5

SPECIFICATIONS/DESCRIPTION OF PRODUCTS AND/OR SERVICES
CITY OF CLEVELAND-DEPARTMENT OF FINANCE
SECTION C- SUPPLEMENTAL GENERAL CONDITIONS
2026 CITYWIDE MESSENGER SERVICES
C-1 SCOPE
The City of Cleveland (City) is seeking competitive bids to provide messenger services for its
various Departments/Divisions. The City reserves the right to add/ delete locations on the
contract. Items to be delivered will vary. Same day delivery options must be available. The
successful Courier Company should be able to communicate the delivery status with tracking
number of all deliveries via phone or by email. Courier Company will be required to invoice on a
weekly basis. Hold times on calls for service shall not exceed two (2) minutes.
Courier is responsible for observance of traffic/packing regulations and shall not be reimbursed
for any parking tickets received while performing these services. Courier services must meet all
City requirements, be approved to offer such services and shall include all related costs for
compliance in the bid.
C-2 REQUIREMENTS
Time Guarantee - One hour for all deliveries in downtown Cleveland and ninety minutes for all
other areas in Northeast Ohio.
Security Requirements - Delivery personnel must have uniforms and picture identification for
security purposes upon entering City facilities.
Protection of City Documents/Items - items must be transported in a weather proof container and
shall be tracked in an approved manner that assures delivery and documents time and place item
is picked up/received and to whom the items was released.
C-3 DELIVERY SPECIFICATIONS
Courier shall provide the following information:
1. Delivery process- Detail exactly how the delivery process works, from initial contact
point to final delivery.
2. References- Provide three (3) current references for delivery services, with references
having used delivery services for a minimum period of one (1) year.
3. Services- Detail all services covered in the specifications.
4. Insurance/Certification- Including the following:
Page 1 of 9

SPECIFICATIONS/DESCRIPTION OF PRODUCTS AND/OR SERVICES
CITY OF CLEVELAND-DEPARTMENT OF FINANCE
SECTION C- SUPPLEMENTAL GENERAL CONDITIONS
2026 CITYWIDE MESSENGER SERVICES
A. P.U.C.O Certification Number
B. Interstate Commerce Certification Number
C. Cargo Insurance
D. Employee Dishonest Insurance
E. General Liability Insurance
F. Intrastate Vehicular Liability
G. Interstate Vehicular Liability
H. Reconstructions Insurance
Invoicing - All invoices for payment submitted by courier must be typed in a clear and concise
manner stating unit rate. Rates must correspond with the rates from the contract. Invoices must
match delivery order issued to Courier Company. Invoices must be numbered. Dates of delivery
must be clearly stated.
Deliveries - Deliveries shall begin upon award of the contract. Or as soon thereafter as may be
required by the various departments/divisions of the City, and thereafter continue for the period
of the contract.
No deliveries are to be made without a valid Delivery Order (DO) from the City.
C-4A DIVISION OF ASSESSMENTS AND LICENSES
Specifications and Procedures for Delivery of Documents
* The Division of Assessments and Licenses reserves the right to cancel service at any time
during the contract period.
* All Courier drivers must be in a company uniform and carry a company photo ID.
MONDAY THRU FRIDAY - Service Requirements - Including Holidays Package Pick-up Location
Cleveland City Hall
601 Lakeside Avenue
Assessments and Licenses - Room 122 Cleveland, Ohio 44144
Package Delivery Location : Various
Time:
Package pickups will range between 8:00 am - 5:00 pm Package deliveries must be made between
8:30 am - 5:00 pm
SCOPE:
The Division of Assessments and Licenses is seeking bids to provide secured courier services for
pick-up and delivery of various types of licensing, permitting, billing and/or administrative
Page 2 of 9

SPECIFICATIONS/DESCRIPTION OF PRODUCTS AND/OR SERVICES
CITY OF CLEVELAND-DEPARTMENT OF FINANCE
SECTION C- SUPPLEMENTAL GENERAL CONDITIONS
2026 CITYWIDE MESSENGER SERVICES
documents which may include monetary instruments. All documents will be picked-up at the
Division of Assessments and License site and delivered to various, specified locations. The delivery
sites will be communicated to the vendor at dispatch as well as clearly identified on the document.
Upon completion of the pick-up and delivery, vendor shall provide a copy of a work order and a
receipt signed by vendor's driver and City of Cleveland, Division of Assessments and Licenses
representative showing a total count of items picked up from and delivered to the designated
location. Vendor is responsible for any loss of the City of Cleveland, Division of Assessments and
Licenses documents caused by damage or negligence on their part. Same day delivery options
must be available. Courier Company must be able to provide status of delivery options.
Courier Company should be able to provide status of delivery by phone and email with tracking
number. Courier Company will be required to invoice on a monthly basis. Hold times on calls for
service should not exceed two minutes.
REQUIREMENTS:
Courier can provide notarized affidavits after delivery, including the first and last name of the
individual who accepted or refused the delivery
Time Guarantee - One hour for all deliveries in downtown Cleveland and ninety minutes for all
other areas in Northeast Ohio.
Security Requirements - Delivery personnel must have uniforms and picture identification for
security purposes upon entering The City of Cleveland, Division of Assessments and Licenses.
Protection of The City of Cleveland, Division of Assessments and Licenses Documents/Items -
Items must be transported in a weather proof container and shall be tracked in an approved
manner that assures delivery and documents time and place item is picked up/delivered and to
whom the items was released.
C-4B DEPARTMENT OF PUBLIC HEALTH, DIVISION OF AIR QUALITY MONITORING
SECTION
Specifications and Procedures for Delivery of Air Monitoring Samples to the Ohio
Department of Health Lab - (7 days a week, 365 days per year)
* The City of Cleveland, Division of Air Quality (CDAQ) reserves the right to cancel this
courier service at anytime throughout the contract period.
* All courier drivers must be in a company uniform and carry a company photo ID.
* Estimated one year cost
* Estimated two year cost
MONDAY thru FRIDAY- Service Requirements
Page 3 of 9