MEMORIAL UNION (MU) WEST WING & MEZZANINE DESIGN SERVICES
| Agency: | Oregon State University |
|---|---|
| State: | Oregon |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 5, 2026 |
| Due Date: | Mar 10, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
Oregon State University (“OSU” and/or “Owner”) is conducting a competitive COMPREHENSIVE RESERVE ONE-STEP Request for Proposal (RFP) process to retain ONE (1) Design team to provide all design phase, bidding/permitting and construction administration services for the Memorial Union (MU) West Wing & Mezzanine Design Services (the “Project”).
OSU is seeking responses only from firms accepted into OSU’s Reserve Contract for Professional Services 2024-2030 program. Firms not currently in the Reserve Program can apply for entry into the program by responding to the RFP contained at the following link: https://bid.oregonstate.edu/
OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be submitted to bids@oregonstate.edu by the Due Date/Time. Only Prime Offerors enrolled into OSU’s Reserve Contract for Professional Services 2024-2030 program by the Due Date/Time will be considered.
MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT - A Mandatory Pre-Proposal Conference will be held on February 12, 2026, at 11:00 AM PT at Memorial Union Rm 211 (2501 SW Jefferson Way, Corvallis, OR, 97331).
All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the Question Deadline in order to be addressed. The email subject line should contain the Solicitation Number/Name and Firm Name.
Attachments
Details
OSU is seeking responses only from firms accepted into OSU’s Reserve Contract for Professional Services 2024-2030 program. Firms not currently in the Reserve Program can apply for entry into the program by responding to the RFP contained at the following link: https://bid.oregonstate.edu/
OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be submitted to bids@oregonstate.edu by the Due Date/Time. Only Prime Offerors enrolled into OSU’s Reserve Contract for Professional Services 2024-2030 program by the Due Date/Time will be considered.
MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT - A Mandatory Pre-Proposal Conference will be held on February 12, 2026, at 11:00 AM PT at Memorial Union Rm 211 (2501 SW Jefferson Way, Corvallis, OR, 97331).
All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the Question Deadline in order to be addressed. The email subject line should contain the Solicitation Number/Name and Firm Name.
Procurement Type:
Solicitation Number:
Sole Source:
Attachment Preview
COMPREHENSIVE RESERVE
REQUEST FOR PROPOSAL (RFP) #2026-021008
MEMORIAL UNION (MU) WEST WING & MEZZANINE DESIGN
SERVICES
ISSUE DATE: 2/5/2026
MANDATORY PRE-PROPOSAL CONFERENCE/SITE-
VISIT:
February 12, 2026, at 11:00 AM Pacific Time (PT) at
Memorial Union Room 211
RFP DUE DATE/TIME:
March 10, 2026, at 2:00 PM Pacific Time (PT) via
electronic submission to bids@oregonstate.edu
QUESTION DEADLINE: February 27, 2026, at 12:00 PM Pacific Time (PT)
PROJECT NUMBER: 2619-26C
APPEALS:
CONTRACT ADMINISTRATOR:
Hanna Emerson, Assistant Vice President & Chief
Matt Hausman, Construction Contracts Officer
Procurement Officer
Construction Contracts Administration
The Office of Procurement, Payment, and Travel
Oregon State University
Oregon State University
644 SW 13th Street
644 SW 13th Street
Corvallis, OR 97333
Corvallis, OR 97333
Email: constructioncontracts@oregonstate.edu
Email: hanna.emerson@oregonstate.edu
It is the Offeror’s responsibility to continue to monitor the OSU Business and Bid Opportunities website for
Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be
considered non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts) unless otherwise referenced or stated.
1.0 INTRODUCTION
RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES
Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time
Page 2 of 13
1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive
COMPREHENSIVE RESERVE ONE-STEP Request for Proposal (RFP) process to retain ONE (1) Design
team to provide all design phase, bidding/permitting and construction administration services for the
Memorial Union (MU) West Wing & Mezzanine Design Services (the “Project”).
OSU is seeking responses only from firms accepted into OSU’s Reserve Contract for Professional
Services 2024-2030 program. Firms not currently in the Reserve Program can apply for entry into the
program by responding to the RFP contained at the following link: https://bid.oregonstate.edu/
OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be
submitted to bids@oregonstate.edu by the Due Date/Time. Only Prime Offerors enrolled into OSU’s
Reserve Contract for Professional Services 2024-2030 program by the Due Date/Time will be
considered.
MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT - A Mandatory Pre-Proposal Conference will
be held on February 12, 2026, at 11:00 AM PT at Memorial Union Rm 211 (2501 SW Jefferson Way,
Corvallis, OR, 97331).
All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the
Question Deadline in order to be addressed. The email subject line should contain the Solicitation
Number/Name and Firm Name.
1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional
homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley
Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in
Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of
Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of
the Siletz Indians (https://ctsi.nsn.us).
Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as
a premier 21st-century research university. OSU is committed to exceptional research, discovery,
innovation and engagement — and to integrating its research and engagement mission with the
delivery of a high-quality, globally relevant and affordable education for the people of Oregon and
beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only
university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and
Community Engagement.
The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of
nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among
the safest, most highly educated and greenest small cities in the nation.
1.3 Location. Memorial Union (MU) 2501 SW Jefferson Way, Corvallis, OR, 97331. When it was
dedicated on June 1, 1929, the Memorial Union was the first student union in the state and its
funding came from alumni and student contributions. Construction on the grand building was
completed in 1928 and the MU quickly became the center of campus life. Designed by Portland-
based architect and 1907 OAC graduate Lee Thomas, the MU stands as both a student center and
RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES
Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time
Page 3 of 13
memorial to honor the service people who died in WWI and the Spanish-American War. The building
remained virtually unchanged until fall term of 1960 when the two wings were added at each end of
the building for the bookstore and dining commons.
1.4 Summary of Work. This project consists of a major renovation and reimagining of the MU
West Commons Dining Room to a multi-use space to increase student use and activities beyond typical
mealtimes. This space is envisioned as a core student gathering space in the MU and will allow
students to continue to meet and utilize the MU during the closure of the Main Lounge in future phases
of work. This project also includes finish upgrades throughout the mezzanine corridors and the
Trysting Tree Lounge as well as complete HVAC, electrical and light upgrades in the West Wing
commons, lanes & games, mezzanine, and Trysting Tree area. Work not included in the West
Commons are any areas associated with the food vendor spaces. All materials used in the project,
should be readily available and maintainable by MU Facility’s Staff.
1.4.1
Commons Dining Renovation
• Redesign to be dynamic, multi-use gathering space and potentially
reservable event space within
• Capable of hosting a variety of functions such as small group meetings,
poetry slams, large events
• Upgraded and expanded technology, electrical and lighting
• Incorporated multiple screens for event graphics and viewing sports
games
• All new surfaces and finishes
1.4.2
Mezzanine Corridor Renovation
• Updated all finishes (linoleum/marmoleum, sheetrock ceilings and walls,
tile wainscot)
1.4.3
Trysting Tree Lounge Renovation
• Replace carpet, acoustic ceiling tile, lighting and furniture
• Light remodel to reconfigure entry spaces for better function
• Upgraded and expanded technology and electrical
1.4.4
Lanes & Games
• Mechanical ducting only if necessary if final design calls out for it
1.4.5
Mechanical and Electrical
• Replace existing air handling units and associated ductwork for Commons
and Lanes and Games
• New steam to hot water heat exchanger for low temp hot water.
Including new pumps, Variable Frequency Drives (VFDs), piping, controls,
etc.
• Replace West Wing A/C Chiller in Room 0046, associated cooling tower
and piping
RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES
Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time
Page 4 of 13
• CHW (Chilled Water) and HHW (Heating Hot Water) piping in place for
future connections
• Add metering to switchboard, Panel - SD-W. Monitor (14) 3-pole circuits
• Add metering to switchboard Panel - MDP. Monitor (17) 3-pole circuits
• Add conduit capacity for future projects
1.4.6
West Wing Elevator (potential in SOW)
• Replace West Wing Elevator Cab 1 from Ground to Mezzanine
1.5 Scope of Services. The scope of services shall include Schematic Design (SD), Design
Development (DD), Construction Documents (CD), Bidding/Permitting and Construction
Administration services in support of the Project. The initial contract will include a predetermined
Design Contingency allowance of $10,000.00 for ancillary services and other project-related design
needs as determined by the Project Manager and all design phase services except for Construction
Administration which will be added at a later date via amendment.
It is anticipated that the project may require a team of consisting of at least the following disciplines:
structural engineering, mechanical/HVAC design/engineering, fire protection design/engineering,
plumbing design/engineering, electrical design/engineering, lighting design/engineering, audio
visual, data, and technology design/engineering, interior design for finishes and furnishings,
acoustics design/engineering, signage design, code analysis and cost estimation (SD, DD and CD
phases). Some support documentation, in the form of graphic exhibits and text, may be required for
any associated reporting and public outreach programs.
Conceptual design study and programming documentation is included with this RFP solicitation
request as a reference that was done in 2024. This programming and conceptual design are complete
and approved.
1.6 Schedule. The anticipated dates for Board of Trustees and Capital Governance meetings are:
• Capital Governance for Schematic Design - September 2026
• Board of Trustees for Schematic Design – October 2026
• Capital Governance for Design Development – March 2027
• Board of Trustees for Design Development – March 2027
• Capital Governance for Bidding/GMP – October of 2027
Currently, the exact day for Capital Governance or Board of Trustees meetings is not known but the
months provided above should help provide the framework for the schedule required in your proposal.
1.7 Design Standards. The design of the Project must follow OSU’s Design Standards, including
OSU’s requirements for sustainable development and Division 01 General Requirements.
2.0 SCHEDULE
Issue Date
Mandatory Pre-Proposal Conference/Site-Visit
Question Deadline
Final Addendum Issuance (if necessary)
Proposal Due Date/Time
2/5/2026
2/12/2026 at 11:00 AM PT
2/27/2026 at 12:00 PM PT
By 3/6/2026
3/10/2026 at 2:00 PM PT
RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES
Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time
Page 5 of 13
The following dates are tentative and subject to change without notice:
Notice of Intent to Award
By 3/27/2026
Estimated Contract execution
By 4/10/2026
Estimated Notice to Proceed
By 4/10/2026
OSU will make every effort to adhere to the above schedule. It is, however, subject to change.
3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS
3.1 Questions.
3.1.1 All questions and contacts with OSU regarding any information in this RFP must be
addressed in writing via email to constructioncontracts@oregonstate.edu no later than the
Question Deadline as stated in Section 2.0. If an offeror is unclear about any information
contained in this document or its exhibits (Project, scope, etc.), they are urged to submit
those questions for formal clarification.
3.2 Solicitation Process Revision Requests.
3.2.1 Offerors may submit a written request for change of particular solicitation process
provisions to the Chief Procurement Officer at the address or email listed in this document.
Such requests for change shall be received no later than the Question Deadline listed above.
3.2.2 Such requests for change shall include the reasons for the request and any proposed
changes to the solicitation process provisions.
3.3 Change or Modification.
3.3.1 Any change or modification provided by the Owner for this RFP or the documents
included as exhibits to this RFP shall be made by a duly issued Addendum made available to
all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each
Offeror to visit the website and download any addenda. No information received in any
manner different than as described herein shall serve to change the RFP in any way,
regardless of the source of the information.
3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or
the documents included as exhibits to this RFP.
3.4. Appeals.
3.4.1 Appeals related to the OSU solicitation process and award decisions and actions shall
be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts). All written appeals must be delivered to the Chief
Procurement Officer, at the address given in this RFP.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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