Memorial Electrical Lighting Fixtures

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Mar 30, 2026
Due Date:	Apr 29, 2026
Solicitation No:	274-2026-RCPAC-13
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Request for Proposals # 274-2026-RCPAC-13

Title: Memorial Electrical Lighting Fixtures

Issue Date: April 1, 2026

Due Date: April 29, 2026 no later than 4:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Raleigh Convention and Performing

Arts Complex (RCPAC)

Direct all inquiries concerning this RFP to:

John Soto

Capital Projects Manager

Email: john.soto@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material .............................................................. 5

1.9 Communications ................................................................................ 5

1.10 Lobbying ............................................................................................ 5

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 11

3.5 Contract Term…………………………………………………………….11

4. Scope of Services .................................................................................. 12

4.1 Installation.......................................................................................... 12

4.2 Materials ............................................................................................ 12

4.3 Safety................................................................................................. 13

4.4 Additional Information ........................................................................ 13

4.5 Administration .................................................................................... 13

4.6 Diagram ............................................................................................. 14

Appendix I – Proposal Cost Form ................................................................... 15

Appendix II – Proposer Questionnaire ........................................................... 16

Appendix III – Reference Questionnaire (Instructions) ................................. 17

Appendix III – Reference Questionnaire Form ............................................... 18

Appendix IV – Sample Contract ...................................................................... 20

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The Martin Marietta Center for the Performing Arts, located at 2 E. South St., Raleigh,

NC 27601 is seeking a qualified vendor to install 137 lighting systems in the Memorial

Auditorium. The purpose of the lighting system is to ensure patrons are able to see the

areas they are walking at, and to ensure the safety of all employees and patrons.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

John Soto

Email Address

John.soto@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The Martin Marietta Center for the Performing Arts located at 2 E South St, Raleigh, NC

27601-2337 Offers the Best in Theater, Dance, Opera, Orchestral, Popular Music and

More. Includes Memorial Auditorium, Meymandi Concert Hall, Fletcher Opera Theater

and Kennedy Theater. PAC opened in 1932 and hosts 600 performances and 400,000

patrons a year.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

April 1, 2026

Pre-Proposal Meeting/Site-Visit

(Optional)

April 8, 2026

Martin Marietta Center for the Performing

Arts Wilmington St. side,

2 E. South St., Raleigh 27601

Time: 10:00-12:00 EST

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

Evaluation Meeting (anticipated)

NLT 4:00PM EST April 15, 2026

April 22, 2026

NLT 4:00PM EST, April 29, 2026

Week of May 6, 2026

Selection Announced (tentative)

Week of May 13, 2026

1.4 Pre-Proposal Conference

An optional Pre-Proposal conference and site visit for all prospective proposers is

scheduled for April 8, 2026, starting at 10:00 AM EST on the Wilmington Street side of

the Martin Marietta Center for the Performing Arts located at 2 E. South Street, Raleigh,

NC 27601. Prospective Proposers are encouraged to submit written questions in advance.

After the Pre-Proposal conference, Proposers will have the opportunity to attend a site

visit of the area. Date, time, and location of pre-proposal conference is shown above in

the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

John Soto

Email Address

John.soto@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: John Soto

Administrative Office

Raleigh Convention Center

500 S. Salisbury Street

Raleigh, NC 27601

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: John Soto

Administrative Office

Raleigh Convention Center

500 S. Salisbury Street

Raleigh, NC 27601

RFP No. 274-2026-RCPAC-13 (Memorial

Electrical Lighting Fixtures)

RFP No. 274-2026-RCPAC-13 (Memorial

Electrical Lighting Fixtures)

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and three (3) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Solicitation Number:	274-2026-RCPAC-13
Project Title:	Memorial Electrical Lighting Fixtures
Description:	The Martin Marietta Center for the Performing Arts, located at 2 E. South St., Raleigh, NC 27601 is seeking a qualified vendor to install 137 lighting systems in the Memorial Auditorium. The purpose of the lighting system is to ensure patrons are able to see the areas they are walking at, and to ensure the safety of all employees and patrons.
Opening Date:	4/29/2026 4:00 PM
Posted Date:	3/30/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-2026-RCPAC-13	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-04-29T16:00:00.0000000	Posted Date * 2026-03-30T13:53:56.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-04-08T04:00:00.0000000Z	Special Instructions Bid Agent - John.Soto@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Patrick Barbour
Description The Martin Marietta Center for the Performing Arts, located at 2 E. South St., Raleigh, NC 27601 is seeking a qualified vendor to install 137 lighting systems in the Memorial Auditorium. The purpose of the lighting system is to ensure patrons are able to see the areas they are walking at, and to ensure the safety of all employees and patrons.

Memorial Electrical Lighting Fixtures

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