Meldrum Street S.A.D.

PROJECT MANUAL
Meldrum Street S.A.D.
BID # RFP-2026-DPS-119
August 2026
Project Owner:
Charter Township of Chesterfield Design Engineer:
47275 Sugarbush Road Spalding DeDecker
Chesterfield, Michigan 48047 905 South Boulevard East
(586) 949-0400 Rochester Hills, MI 48307
(248) 844-5400
Attn: Phil Strunk

CH26003 Meldrum Street S.A.D. Page 2
TABLE OF CONTENTS
PART I - BIDDING REQUIREMENTS, CONTRACT FORMS, AND CONTRACT CONDITIONS
00 01 00 - Bidding Requirements, Contract Forms and Contract Conditions
Advertisement for Bids.....................................................................................................................C-111
Instructions to Bidders......................................................................................................................C-200
Bid.....................................................................................................................................................C-410
Bid Bond...........................................................................................................................................C-435
Notice of Award................................................................................................................................C-510
Agreement........................................................................................................................................C-520
Notice to Proceed.............................................................................................................................C-550
Performance Bond............................................................................................................................C-610
Maintenance & Guarantee Bond......................................................................................................C-612
Payment Bond...................................................................................................................................C-615
00 02 00 - General Conditions EJCDC................................................................................................00700-1
00 03 00 - Supplementary General Conditions EJCDC......................................................................00800-1
PART II - TECHNICAL SPECIFICATIONS
01 01 00 - General Requirements
01 02 00 - Site and Miscellaneous Work
01 03 00 - Supplemental Specifications
01 10 00 - Summary of Work
PART III - SPECIAL PROVISIONS
None at this time
2026

CH26003 Meldrum Street S.A.D. Page 3
Part IV - DRAWINGS
All drawings under this Contract have the following general caption:
CHARTER TOWNSHIP OF CHESTERFIELD
MELDRUM STREET S.A.D.
1. COVER SHEET
2. NOTES AND DETAILS
3 TYPICAL CROSS SECTIONS
4. REMOVAL PLAN
5. CONSTRUCTION PLAN
2026

ADVERTISEMENT FOR BIDS
CHARTER TOWNSHIP OF CHESTERFIELD
MELDRUM STREET S.A.D.
General Notice
The Charter Township of Chesterfield (Owner) is requesting Bids for the construction of the following
Project:
Meldrum Street S.A.D.
CH26003
Chesterfield Township, Michigan
Bids for the construction of the Project will be received at the Chesterfield Township Hall located at 47275
Sugarbush Road, Chesterfield, MI 48047 until August 25th, 2026 at 10:00 am local time. At that time the
Bids received will be publicly opened and read.
The Project includes the following Work:
Meldrum Street resurfacing from Jefferson Ave. to Bayshore St., approximately 1,200 feet,
including HMA base crushing and shaping, subgrade undercutting, a 4-inch HMA cap, driveway
approach and shoulder restoration, driveway replacement, structure cover adjustments, and site
restoration.
The approximate quantities of the major items of Work are:
858 Ton HMA, 4EML
766 Cyd Subgrade Undercutting, Type IV
3,368 Syd HMA Base Crushing and Shaping
Bids are requested for the following Contract: Meldrum Street S.A.D.
Obtaining the Bidding Documents
Information and Bidding Documents for the Project can be found at the following designated website:
MITN website at www.bidnetdirect.com/mitn
The Township is providing the Bidding Documents on the MITN website at www.bidnetdirect.com/mitn.
Please see separate files uploaded which consist of the Project Manual and the Drawings.
Bidder's inquiries shall be directed to Phil Strunk, Spalding DeDecker, pstrunk@sda-eng.com at 248-844-
5400.
EJCDC(R) C-111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 2

Instructions to Bidders.
Bid Security in the amount, form, and subject to the conditions provided in the Instructions to Bidders
must be submitted with each Bid.
Bids may not be withdrawn for a period of 90 days after the actual date of opening thereof. This time
period may be extended by mutual agreement of the OWNER and any Bidder or Bidders.
The Township reserves the right to accept any or all alternative Bids and award the contract to other than
the lowest bidder, to waive any irregularities or informalities or both; to reject any or all Bids; and in
general to make the award of the Contract in any manner deemed by the Township, in its sole discretion,
to be in the best interest of the Charter Township of Chesterfield.
This Advertisement is issued by:
Owner:The Charter Township of Chesterfield
By: Cindy Berry
Title: Township Clerk
Date: August 5, 2026
EJCDC(R) C-111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 2

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms............................................................................................................................1
Article 2- Bidding Documents.....................................................................................................................1
Article 3- Qualifications of Bidders.............................................................................................................2
Article 4- Pre-Bid Conference.....................................................................................................................2
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site.................................................................................................................................2
Article 6- Bidder's Representations and Certifications..............................................................................3
Article 7- Interpretations and Addenda.....................................................................................................3
Article 8- Bid Security.................................................................................................................................3
Article 9- Contract Times............................................................................................................................4
Article 10- Substitute and "Or Equal" Items...............................................................................................4
Article 11- Subcontractors, Suppliers, and Others.....................................................................................4
Article 12- Preparation of Bid.....................................................................................................................5
Article 13- Basis of Bid................................................................................................................................6
Article 14- Submittal of Bid........................................................................................................................6
Article 15- Modification and Withdrawal of Bid........................................................................................7
Article 16- Opening of Bids.........................................................................................................................7
Article 17- Bids to Remain Subject to Acceptance.....................................................................................7
Article 18- Evaluation of Bids and Award of Contract................................................................................7
Article 19- Bonds and Insurance................................................................................................................8
Article 20- Signing of Agreement...............................................................................................................8
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
TOC Page1 of 1

ARTICLE 1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE 2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be re-sold
under any circumstances.
2.03 Plan rooms (including construction information subscription services, and electronic and virtual
plan rooms) may distribute the Bidding Documents, or make them available for examination.
Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from
a plan room are encouraged to register as plan holders from the Bidding Documents Website or
Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents
obtained from plan rooms, or for a Bidder's failure to obtain Addenda from a plan room.
2.04 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents in the manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf).
It is the intent of the Engineer and Owner that such Electronic Documents are to be
exactly representative of the paper copies of the documents. However, because the
Owner and Engineer cannot totally control the transmission and receipt of Electronic
Documents nor the Contractor's means of reproduction of such documents, the Owner
and Engineer cannot and do not guarantee that Electronic Documents and
reproductions prepared from those versions are identical in every manner to the paper
copies.
B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon
complete sets of Electronic Documents of the Bidding Documents, described in
Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences
arising from transmission/receipt of Electronic Documents versions of Bidding Documents
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 8

and reproductions prepared from those versions and, further, assumes all risks, costs, and
responsibility associated with use of the Electronic Documents versions to derive information
that is not explicitly contained in printed paper versions of the documents, and for Bidder's
reliance upon such derived information.
ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.01 Bidder is to submit the following information upon request of the Owner prior to the Award to
demonstrate Bidder's qualifications to perform the Work:
A. Written evidence establishing its qualifications including, previous experience with reference
contacts, and present commitments.
B. Subcontractor and Supplier qualification information.
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
ARTICLE 4-PRE-BID CONFERENCE
4.01 No pre-bid conference will be conducted for this Project.
ARTICLE 5-SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
5.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional
lands required for temporary construction facilities, construction equipment, or storage of
materials and equipment, and any access needed for such additional lands, are to be
obtained and paid for by Contractor.
5.02 Existing Site Conditions
A. Underground Facilities: Underground Facilities are shown or indicated on the Drawings,
pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in
Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the
presence or location of Underground Facilities are not intended to be categorized, identified,
or defined as Technical Data.
5.03 Site Visit and Testing by Bidders
A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and
adjacent areas.
B. On request, and to the extent Owner has control over the Site, and schedule permitting, the
Owner will provide Bidder general access to the Site to conduct such additional
examinations, investigations, explorations, tests, and studies as Bidder deems necessary for
preparing and submitting a successful Bid. Owner will not have any obligation to grant such
access if doing so is not practical because of existing operations, security or safety concerns,
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 8

or restraints on Owner's authority regarding the Site. Bidder is responsible for establishing
access needed to reach specific selected test sites.
C. Bidder must comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
ARTICLE 6-BIDDER'S REPRESENTATIONS AND CERTIFICATIONS
6.01 Express Representations and Certifications in Bid Form, Agreement
A. The Bid Form that each Bidder will submit contains express representations regarding the
Bidder's examination of Project documentation, Site visit, and preparation of the Bid, and
certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should
review these representations and certifications, and assure that Bidder can make the
representations and certifications in good faith, before executing and submitting its Bid.
B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express
representations and certifications when it executes the Agreement.
ARTICLE 7-INTERPRETATIONS AND ADDENDA
7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the
Bidding Documents.
7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to
Engineer in writing. Contact information and submittal procedures for such questions are as
follows:
A. Email to Phil Strunk at Spalding DeDecker (pstrunk@sda-eng.com)
7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions
will be issued by Addenda and issued on the bidding document website. Questions received less
than seven days prior to the date for opening of Bids may not be answered.
7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or
clarifications will be without legal effect. Responses to questions are not part of the Contract
Documents unless set forth in an Addendum that expressly modifies or supplements the Contract
Documents.
ARTICLE 8-BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent
(5%) of Bidder's maximum Bid price (determined by adding the base bid and all alternates) and in
the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the
General Conditions. Such Bid bond will be issued in the form included in the Bidding Documents.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract, furnished the required
Contract security, and met the other conditions of the Notice of Award, whereupon the Bid
security will be released. If the Successful Bidder fails to execute and deliver the Contract and
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 3 of 8

furnish the required Contract security within 15 days after the Notice of Award, Owner may
consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder
will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner's
damages in the case of a damages-form bond. Such forfeiture will be Owner's exclusive remedy if
Bidder defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of 7 days after the Effective Date of the
Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will
be released.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within 7 days after the Bid opening.
ARTICLE 9-CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially
completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set
forth in the Agreement.
9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 10-SUBSTITUTE AND "OR EQUAL" ITEMS
10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified
or described in the Bidding Documents without consideration during the bidding and Contract
award process of possible substitute or "or-equal" items. In cases in which the Contract allows
the Contractor to request that Engineer authorize the use of a substitute or "or-equal" item of
material or equipment, application for such acceptance may not be made to and will not be
considered by Engineer until after the Effective Date of the Contract.
10.02 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will
furnish the materials and equipment specified or described in the Bidding Documents, as
supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of
"or-equal" or substitution requests are made at Bidder's sole risk.
ARTICLE 11-SUBCONTRACTORS, SUPPLIERS, AND OTHERS
11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of
the Work if required to do so by the Bidding Documents or in the Specifications. If a prospective
Bidder objects to retaining any such Subcontractor or Supplier and the concern is not relieved by
an Addendum, then the prospective Bidder should refrain from submitting a Bid.
11.02 If requested by Owner, such list must be accompanied by an experience statement with pertinent
information regarding similar projects and other evidence of qualification for each such
Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection
to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given,
request apparent Successful Bidder to submit an acceptable substitute, in which case apparent
Successful Bidder will submit a substitute, Bidder's Bid price will be increased (or decreased) by
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 4 of 8