20-114 Medical Services for Family Arena

Agency: St. Charles County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 621111 - Offices of Physicians (except Mental Health Specialists)
  • 624190 - Other Individual and Family Services
Posted Date: Sep 18, 2020
Due Date: Oct 6, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
COVID-19 Info from the Department of Public Health

Bid Number: IFB 20-114
Bid Title: 20-114 Medical Services for Family Arena
Category: SCCMO Services
Status: Open

Publication Date/Time:
9/18/2020 8:00 AM
Closing Date/Time:
10/6/2020 2:30 PM
Related Documents:

Attachment Preview

IFB 20-114
Medical Services for Family Arena
St. Charles County is seeking bids for Medical Services for Family Arena. The vendor must
guarantee the quoted prices for a period of one year. The County, with the consent of the
vendor, shall have the option for two (2) one-year extensions under the same terms and
conditions. The county reserves the right to terminate the contract for any violation, by the
successful bidder, of any term or condition of the contract by giving ninety (90) days written
notice stating the reasons therefore and giving the party time to remedy any deficiencies. All
bid prices submitted must be guaranteed for ninety (90) days.
One [1] signed original and one [1] signed copy of the bid must be received in a sealed
envelope plainly marked 20-114 Medical Services for Family Arenawith the date and time
of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 10/06/2020 at 2:30 pm, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select
bid and click on “related documents”. No phone calls please. The time it takes for final bid
results to be made public depends on the complexity of the project and the cost of the project.
All questions or clarifications concerning this Request for Bid must be submitted in writing via E-
mail (preferred), mail or fax to:
Pam Luesse
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-7589
For questions or inquiries concerning the specifications please contact:
Don Newman, Director of Operations
St. Charles County Family Arena
2002 Arena Parkway
St. Charles, Missouri 63303
Fax: (636)896-4205
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM on 9/30/2020. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County’s website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
20-114 Medical Services for Family Arena
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Family Arena
Bid Response from (please complete)
Name of Company or individual
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials,
and employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may
be disqualified at the sole discretion of St. Charles County.
20-114 Medical Services for Family Arena
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Family Arena
Bid Response from (please complete)
Name of Company or individual
St. Charles County reserves the right to reject any and all bids or parts of a bid and
waive technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will
be accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to
sales made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the
date of the notice of award.
The County, with the consent of the vendor, shall have the option to renew said contract
for two (2) additional twelve (12) month periods at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee
the completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information
contained in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
All prices and notations must be in blue ink or typewritten on the attached form.
Mistakes must be crossed out, corrections typed adjacent and must be initialed in blue
ink by the person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County
or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and
Sealed proposals received after the designated time of the receipt of the sealed
proposals will be considered as “No Bid” and “Void” and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made to the low responsive, responsible bidder, or to the offeror whose
proposal is most advantageous to the County, price and other factors considered
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Family Arena
Bid Response from (please complete)
Name of Company or individual
including geographic location. When payments are to be made to the County, award will
be made to the most advantageous offer.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if
wording in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement
in the unit and extension prices, the unit price shall govern.
Automobile, General and Professional Liability and Property Damage: The successful
Bidder shall maintain the following minimum amounts of automobile, general liability, and
property damage insurance coverage during the life of the contract; $1,000,000 for bodily injury
or death to any one person; $3,000,000 per occurrence for automobile and general liability
coverage and property damage of at least $1,000,000. A Combined Single limit Policy in the
amount of $3,000,000 is an acceptable alternative. Automobile coverage must include non-
owned vehicles.
Worker’s Compensation and Employer’s Liability: The successful contractor shall maintain
insurance coverage for Worker’s Compensation with statutory limits and Employer’s Liability
coverage with limits no less than $500,000 during the life of the contract.
All such insurance shall be written through an insurance company licensed to do business in the
State of Missouri and acceptable to Saint Charles County.
The Contractor agrees to furnish Saint Charles County with a Certificate of Insurance naming it
as an Additional Insured on each of their respective policies and include a provision for at least
30 days written notice of any material change or cancellation. Such certificates shall be
supplied to the county at the time of the award.
The County’s approval or acceptance of such certificates of insurance shall in no way release or
relieve the respective contractor from any responsibility, liability or obligation.
It shall be the contractor’s responsibility to keep the respective insurance policies and coverage
current and in force for the life of the contract
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer’s hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
20-114 Medical Services for Family Arena
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Bid Response from (please complete)
Name of Company or individual

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