Medical Equipment Warehousing, Logistics and Deployment Services for North Liberty Hospital

Agency:	University of Iowa
State:	Iowa
Type of Government:	State & Local
NAICS Category:	423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers 493110 - General Warehousing and Storage 541614 - Process, Physical Distribution, and Logistics Consulting Services
Posted Date:	Feb 12, 2024
Due Date:	Feb 26, 2024
Solicitation No:	18190
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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18190

Medical Equipment Warehousing, Logistics and Deployment

Services for North Liberty Hospital

Issue Date: 2/12/2024

Questions Deadline: 2/19/2024 03:00 PM (CT)

Response Deadline: 2/26/2024 03:00 PM (CT)

Contact Information

Contact: Chandra Wojno

Address: Purchasing

PCO

202

202 PCO

Iowa City 52242-2500

Phone: (319) 335-0378

Fax:

(319) 335-2443

Email: chandra-wojno@uiowa.edu

Page 1 of 16 pages

Deadline: 2/26/2024 03:00 PM (CT)

18190

Event Information

Number:

18190

Title:

Medical Equipment Warehousing, Logistics and Deployment Services for North

Liberty Hospital

Type:

Request for Qualifications - Sealed

Issue Date:

2/12/2024

Question Deadline: 2/19/2024 03:00 PM (CT)

Response Deadline: 2/26/2024 03:00 PM (CT)

Notes:

The University of Iowa solicits proposals for Medical Equipment Warehousing,

Logistics and Deployment Services for North Liberty Hospital.

Please be aware that this is an extensive bid. All Suppliers are cautioned to

allow ample time for the submittal of RFP responses well before the due date

time requirement. Bids must be submitted via the eBid system.

Billing Information

Contact: AP

Address: AP

PCO

202

202 PCO

Iowa City, IA 52242-2500

Phone: (319) 335-0115

Fax: (319) 335-2443

Bid Attachments

Professional_Services_Agreement_April_2021 (1).docx

Professional Services Agreement

Standard Terms and Conditions Updated (2023-05-15).pdf

University of Iowa Standard Terms and Conditions

NorthLiberty_ItemSummary_20240202.xls

NorthLiberty_ItemSummary_20240202

Requested Attachments

Audited Financial Statements

Supplier must provide audited financial statement as sated in the bid attributes.

Proposal

(Attachment required)

Supplier must provide a detailed proposal.

Download

Page 2 of 16 pages

Deadline: 2/26/2024 03:00 PM (CT)

18190

Bid Attributes

1 Request for Qualifications

RFQL responses MUST be submitted electronically through the eBid system. RFQL responses submitted by any

other means will not be accepted.

Read & Acknowledged

(Required: Check if applicable)

2 General

The University of Iowa, located in Iowa City, Iowa (hereafter, “University”) desires to obtain written proposals from

qualified suppliers to provide Medical Equipment Warehousing, Logistics and Deployment Services for

North Liberty Hospital; in a timely, accurate and professional manner. The objective of requesting proposals is to

acquire services of a reputable and proven supplier with a demonstrated ability to provide logistics services .

Although the University has listed general criteria that will be used in its final evaluation, the University does not

intend these criteria to limit the Supplier's creativity in preparing a proposal it believes will accomplish the

University's goals. The use of specific supplier will be based on the Supplier's performance.

The required documentation of expertise and qualifications outlined in this request is intended to serve primarily as

a general guide for each statement of qualifications, with the minimum requirements listed. Each Supplier is

expected to submit a fully detailed statement of qualifications, which adequately describes the advantages and

benefits the University would realize by selecting the Supplier.

The University may at its option, require oral presentations if deemed necessary, in considering the University's best

interest.

Interested Suppliers are invited to submit qualifications for the Supplier and the individual qualifications of the

Supplier’s representative(s) designated as key personnel to be assigned to the University if selected, as described

in the RFQL.

Read and Acknowledged

(Required: Check if applicable)

Page 3 of 16 pages

Deadline: 2/26/2024 03:00 PM (CT)

18190

3 Background

The University of Iowa

The University is a broad-based public university of international stature. As of 2022-2023 The University has

31,317 students and is recognized for its academic achievement; leadership in research; and its teaching hospital

The University of Iowa Hospitals and Clinics. As of 2022 The University has an overall budget of $4.4 billion and

employs approximately 19,000 full-time faculty and staff. More information can be found at the Office of the

Registrar.

The University of Iowa Hospital and Clinics

The University of Iowa Hospitals and Clinics serves as the teaching hospital and comprehensive medical center for

the State of Iowa. As part of its mission, UI Hospitals and Clinics, in conjunction with UI Carver College of Medicine

and other health science colleges at The University of Iowa, provides world-class family-centered health care,

extensive medical research, and comprehensive teaching programs for many health care professions. The hospital

employs more than 924 physicians and dentists, and more than 2,445 professional nurses. More than 10,224

additional staff members support all aspects of patient care services. The hospital provides 811 inpatient beds and

more than 1 million patient visits take place in the clinics every year. UI Hospitals and Clinics is consistently ranked

by U.S. News & World Report magazine as one of the nation's best hospitals, with many of its clinical specialties

ranked among the top twenty-five in the country.

Forevergreen Road Campus

To address the state’s critical health care needs, the University of Iowa Hospitals and Clinics (hereinafter “UIHC”) is

constructing a $525 million medical center at the corner of Forevergreen Road and Highway 965 in North Liberty,

Iowa. The Forevergreen Road campus is being built to accommodate both inpatient needs, as well as clinical and

academic space. The building will include 48 beds, 21 emergency care rooms, 16 operating rooms and two

procedure rooms, laboratories, a pharmacy, advanced diagnostic imaging, outpatient clinics, as well as teaching

and research space to prepare the next generation of Iowa physicians. University of Iowa Health Care has seen an

increased demand for its complex care services in recent years and has consistently operated at greater than 90%

occupancy. The new medical center will begin to help address capacity constraints of the University of Iowa

Hospitals & Clinics’ Iowa City campus.

4 Objective and Intent

The objective of requesting proposals is for the University of Iowa (hereinafter, “University”) to acquire the services

of a reputable and proven Supplier with a demonstrated ability to work in partnership with the University and

designee to provide receipt, inventory, storage, monitoring, re-delivery and deployment, assembly and placement of

Furniture, Fixture and Equipment (FF&E) for the Forevergreen Road Campus project. This bid outlines the

requirements that must be met. In order for a supplier’s proposal to be fully considered, it is important that suppliers

follow the instructions outlined below in responding to this bid. The project is expected to start in mid to early

February 2024 and last through December 31, 2026.

This project is scheduled for a full install of equipment within a 5-month period. The University has engaged the

services of Carter, Inc. to serve as our Transition and Activation Planner. Carter, Inc. will be directing all moves and

installations in coordination with contractor & University schedules. Carter, Inc. will communicate between the

general, sub-contractors, UI Capital Management, and all vendors/suppliers to ensure project equipment loading

occurs within schedule and appropriate to the overall plan. Carter, Inc. will be providing direction to the awarded

Supplier on behalf and in conjunction with UI Capital Management as the Project Implementation Team. To maintain

schedules, we require a robust storage capacity with a skilled labor force to move products from the point of

purchase all the way to installation of the project as directed by the Project Implementation Team comprising of the

University, Carter, Inc., and the fit-out schedule.

Bids MUST be submitted electronically through the eBid system. Bids submitted by any other means will not be

accepted.

Please confirm acceptance and understanding.

Read and Acknowledge

(Required: Check if applicable)

Page 4 of 16 pages

Deadline: 2/26/2024 03:00 PM (CT)

18190

5 Scope of Work

The successful supplier will work in partnership with the University and will be expected to fulfill the following scope

of work pertaining to Medical Equipment Warehousing, Logistics and Deployment Services for the Forevergreen

Road Campus Project:

1. Provide receiving, storage, re-delivery (to dock and/or room), unpacking/uncrating, minor assembly/carpentry

installation service and debris/packing-materials removal and multiphase redelivery of the FF&E of the

Forevergreen Road Campus Project.

2. Warehouse storage will be large enough to accommodate storage needs of the Forevergreen Road Campus

Project.

3. Identify and store properly all medical equipment and accessories.

4. Inspect products for damage from the factory or incurred during shipping, and coordinate the replacement of

damaged products, if necessary.

5. Redelivery and deployment within the site; including wall mounting, assembly, and calibration (when needed)

of FF&E. Supplier will only provide the services they are certified to provide.

6. Utilize project load schedule to prioritize storage/moves to accommodate the project team as equipment is

needed on site.

7. Assist in shipments, and delivery status.

The University uses the Attainia system that details purchase order information; access can be granted

to this system or reports of purchase order information will be provided.

8. Provide detailed, timely, and coordinated reports for tracking and delivery.

9. Sticker equipment in the warehouse with appropriate room numbers.

10. Blanket wrap transportation.

11. Coordinate tasks in deploying equipment; asset tagging or acquisition of model/serial # for records.

12. Coordination and place equipment in a room-by-room manner.

13. Maintain the manpower and capacity to provide all of these services based on a project schedule agreed

upon with the UI Healthcare and the Project Implementation Teams.

The University's preference is for a Supplier to be ready to engage as . Suppliers should detail their

ability to quickly integrate and engage effectively with the University.

6 Scope of Work - Changes

The University reserves the right to change the scope of work, as required. Notices of such changes will be made in

writing by the University to the Supplier.

Read and Acknowledged

(Required: Check if applicable)

7 Equipment and Items

The Excel File titled NorthLiberty_ItemSummary_20240202 details the list of items that will be utilized at the

Forevergreen Road Campus Project. This list includes all items that may ship to the warehouse of the awarded

supplier as well as items that may be shipped directly to the site. It is expected that the awarded supplier's

warehouse be an appropriate storage location for all items on the list.

Proposals must detail the location, capacity (i.e., in available square/cubic feet), proximity to the North Liberty site,

environment, and security features of the proposed warehouse location.

Proposals must clearly detail any items that cannot be stored at the proposed warehouse location. Information must

include the reason for the inability to store said items.

Read and agree to terms

(Required: Check if applicable)

Page 5 of 16 pages

Deadline: 2/26/2024 03:00 PM (CT)

18190

Medical Equipment Warehousing, Logistics and Deployment Services for North Liberty Hospital

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