2026 McClure Avenue Resurfacing Project

Notice to Bidders

Bid 26-013

2026 McClure Avenue Resurfacing Project

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Tuesday July 7, 2026, for the 2026 McClure Avenue Resurfacing Project.

At said place and time, and promptly thereafter, all Bids that have been duly received will be opened and a tab sheet will be immediately sent to all bidders.

The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 P.M. on July 7, 2026. All other bid documents shall be uploaded to

https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.

The proposed Work is generally described follows:

This project in general (approximately 13,383 linear feet in length) includes but is not limited to furnishing all labor, materials, equipment and other as included items necessary for the completion of the following approximate quantities: 2,070 SY of Hot-Mix Asphalt Partial Depth Patching, 890 CY of Undercuts, 620 SY of Class D Patches, 7 Inch, 1,530 SY of Class D Patches, 10 Inch 48,665 SY of Hot-Mix Asphalt Milling, 745 SY of Pavement Removal, 6,875 tons of Hot-Mix Asphalt Binder Course, 4,860 tons of Hot-Mix Asphalt Surface Course, 3,522 FT of Concrete Curb & Gutter Removal & Replacement, 44,983 SF of Sidewalk Removal & Replacement, 144 Structures To Be Adjusted or Reconstructed, 460 LF of New Storm Sewer Installation, 11,384 LF of Thermoplastic Pavement Markings, 4,430 SY of Landscape Restoration, 5 New Street Lights, 230 LF of Detector Loop Replacement and other miscellaneous items of work in accordance with the Contract Plans and Specifications.

All proposals must be accompanied by a bid bond, certified or cashier’s or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council.

The successful bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project.

The successful bidder shall submit a list of qualified references for projects of similar size and scope of the project.

Proposal withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

Questions regarding the bidding process, bonds, or bidding software can be directed to Nickon Etminan, Procurement Manager at (847) 931-5606 or nickon.etminan@elginil.gov. Questions regarding this bid package can be directed to Mike Pubentz, Public Services Director by email at mike.pubentz@elginil.gov. Technical questions regarding the scope of work should be addressed to Chris Ott at Engineering Enterprises, Inc. at cott@eeiweb.com or by calling (630) 466-6757.

Dated: June 17, 2026

Nickon Etminan

Procurement Manager

City of Elgin