MCALLEN FIRE STATION NO. 2 HVAC RENOVATION

Esmeralda J. Garcia, Senior Buyer - ejgarcia@mcallen.net

**Questions related to this project will only be acknowledged if submitted exclusively through the Clarifications tab within the bidding portal.**

BID NOTICE

Solicitation Type and Name: Invitation to Bid for McAllen Fire Station No. 2 HVAC Renovation

Solicitation Number: 03-26-C20-550

Summary of Work: The work consists of a new variable refrigerant flow (VRF) heating/cooling system will be used for the HVAC installation..

Bid Opening: Sealed electronic bids addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, March 19, 2026 at 2:00 p.m., Central Daylight Time (CDT) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2nd floor, Conference Room 2A. Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/84084800246?pwd=aOSWfVMb5wbgjalGI9sld617P4GEGH.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 840 8480 0246; Passcode: 411681.  Additional Zoom login/meeting information is available in the City’s bidding portal.  All bid responses are only to be submitted electronically only through the City of McAllen’s bidding portal: https://mcallen.procureware.com, on or before the aforementioned date and time. Original, hard copy and/or late bids shall not be accepted.

Pre-Submittal Conference: City of McAllen, City Hall, 2nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 on Thursday, March 5, 2026 at 2:00 p.m. CST . Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/88996735934?pwd=v8KpjpeQis9Wnbpriu7RDgU63a2Cvo.1 ;
Call in number: +1 346 248 7799 US (Houston); Meeting ID: 889 9673 5934; Passcode: 989408. Additional Zoom login/meeting information is available in the City’s bidding portal.  All prospective respondents are encouraged to be in attendance.

To view this solicitation, access Plans and Specifications, and submit a bid response, you must first register in the City’s bidding portal at https://mcallen.procureware.com .  Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.  Potential bidders are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total bid shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will enter into a contract with the City of McAllen. The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.

Original Bid Security shall be delivered in a sealed envelope and clearly marked as follows: BID SECURITY FOR PROJECT NO. 03-26-C20-550 MCALLEN FIRE STATION NO. 2 HVAC RENOVATION

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):  1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501
Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220

The City of McAllen reserves the right to refuse and reject any or all Bids and to waive any or all formalities or technicalities, or to accept the Bid considered the best value to the City, and to hold the bids for a period of sixty ( 60 ) days without taking action.

Applicable Product Categories: 91017 Energy Computerized Control System (HVAC, Lighting, Utilities, etc) Installation, Maintenance and Repair Services; 91450 Heating, Ventilating and Air Conditioning (HVAC)

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT