Material Handlers (2) - Department of Public Works

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Request for Proposal (RFP)
Solicitation Number 6704
Description Material Handlers (2) - Department of Public Works
Date of Issuance 9/11/2026
Inquiries Deadline Date & Time (local) 9/25/2026, 2 PM
Due Date & Time (local) 9/29/2026, 2 PM
Pre-Submission Conference No
Buyer Name LaBudde
INTRODUCTION
The Kent County Purchasing Division is soliciting proposals for two (2) heavy duty, tier 4, direct injected
diesel powered, material handlers for waste handling operations at two separate facilities. North Kent
Transfer Station (NKTS) is located at 2908 10 Mile Road, Rockford, MI and Waste-To-Energy (WTE) facility
is located at 950 Market Ave. SW, Grand Rapids, MI.
The material handler for NKTS will be used to load up to twenty (20) 115 cubic yards, solid waste transfer
trailers per day while also sorting construction and demolition materials that are delivered to the site.
NKTS receives approximately 130,000 tons of municipal solid waste (MSW) annually. Of this,
approximately 20% is construction and demolition debris. Items like steel, aluminum, cardboard and
scrap metal will be the primary targets for sorting but additional items such as wood and shingles may
also be separated. The material handler will work in conjunction with the facility's front-end loaders to
facilitate the transfer of waste from the site. The NKTS machine will be equipped with a rotator and
heavy duty, demolition and sorting, two-jaw grab and will operate primarily within the transfer station
building with varying working heights generally between 25 and 30 feet. The machine will mobilize
throughout the facility as needed over the relatively smooth concrete floor being used to sort and move
material as required.
The material handler for the WTE facility will primarily be used to feed an SSI PRI-MAX PR2200 refuse
shredder/reducer at a rate of 25 tons/hour or up to 1,000 lbs. per minute of MSW. Additionally, the
material handler will fill a backup role in loading 115 cubic yard transfer trailers parked on the tipping
floor surface, adjacent to the machine. The WTE machine will be equipped with a rotator and heavy-
duty, orange-peel type grapple capable of at least 1 cubic yard material per pick. The WTE tipping floor is
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concrete base with protective bituminous overlay and has a maximum working height of 30' in the
intended work area.
The proposed delivery date is preferred to be no later than (120) days from the date of award. Variations
from the specifications will be considered. Such variations shall be plainly marked and an explanation
provided.
SPECIFICATIONS
1. Color: Factory standard. If alternative colors are available, a color palette is to be provided to
Kent County to choose from.
2. Engine:
a. Tier 4, direct injected, diesel power
b. Regeneration should not affect the performance or operating characteristics of the
machine. Must have the ability to perform work while undergoing the regen process.
c. Manufacturer: Cummins or Kent County approved equal
d. Horsepower (minimum): Machine must function, meet lifting capacity, and have efficient
cycle times. Efficient use of available horsepower with good fuel efficiency is far more
beneficial than a higher horsepower machine with lower fuel economy performing at
the same level of operation.
e. Air cleaner with removable element and vortex type pre-cleaner with air restriction
indicator. Air intake system must be proven for use in dusty environments.
f. Programmable inactivity automatic shutdown
g. Radiator spacing and cooling system sized to efficiently cool the machine while working
in dusty conditions. Fin spacing to be maximized to allow for ease of cleaning and
passage of debris through the radiator.
h. All coolers/radiators must be readily and easily accessible for cleaning
i. In all cases stacked coolers are to be avoided
j. Equipped with auto-reversing fan
k. Engine block heater with receptacle (required)
l. Cold weather package (include pricing as an option)
m. Equipped with GPS telematics system monitoring alarms, fluid temperatures, pressures,
idle time, hours, fault codes and other diagnostic signals. Kent County to have login
access throughout the ownership period.
3. Transmission:
a. Hydrostatic
b. Two speeds (min)
4. Travel Features and External Features:
a. Puncture proof tires
b. Travel alarm inclusive of audible warning and flashing light
c. Equipped with 4-point stabilizer system. If equipped with standard blade, two stabilizers
may be eliminated if full machine capacity is maintained.
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5. Lighting
a. Equipped with amber warning beacon to operate while machine is in operation
b. Equipped with full coverage LED lighting designed to illuminate working area
6. Hydraulic System
a. Equipped with load limit control
b. Equipped with separate hydraulic cooler
7. Guarding and protection
a. Equipped with necessary guarding to protect equipment, auxiliary lines and glass from
damage
b. Well placed and functional cat walks and rails allowing for ease of access and
maintenance of the machine
c. Bulletproof glass
8. Operating requirements
a. Lift capacity fully extended at ground level: 4 tons
b. Reach at ground level (boom and stick only): 40' from center pivot to further reach of
the stick
c. Joystick controlled
d. Equipped with programmable height and reach limitation system
e. Rotating bucket/grab attachment point on main boom
9. Cab
a. Variable hydraulically controlled height adjustment allowing operation of the machine
throughout the entirety of the cab height/elevation range
b. Cushioned or dampened minimizing vibration
c. Sound deadened cab
d. Climate controlled to provide safe and comfortable operations in temperatures ranging
from -10 degrees F to 100 degrees F
e. AM/FM Radio with Bluetooth connectivity
f. 40 Channel CB Radio
g. House-mounted rear-view camera with in-cab video display
h. Premium seat
i. Full height back support with headrest
ii. Premium fabric
iii. Adjustable air cushioned
iv. Equipped with seatbelt
v. Adjustable lumbar support
vi. Fully adjustable armrests
vii. Fully adjustable horizontal and vertical positioning
i. 10 lb. fire extinguisher mounted on exterior of cab with 5 lb. minimum mounted in cab
10. Greasing system
a. Auto-grease lubrication system covering all primary operational joints, pins, and gears
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11. Magnet Generator System: Unit to be equipped with 15 kw magnet generator system with plug
in at end of stick that will allow use of full machine capacity when equipped with magnet
12. NKTS - Sorting/Demolition Grab
a. Manufacturer: Rotar or equal
b. Equipped with rotator
c. Heavy duty two jaw design
d. Sized to maximize capacity of loading municipal solid waste and construction demolition
debris into 50 to 53 foot long open top trailers. The machines' secondary purpose is
sorting through construction demolition material primarily consisting of metal, wood,
shingles, drywall, windows, doors, and roofing materials salvaging the desirable material
such as metal, cardboard, vinyl siding, etc.
13. WTE - Orange Peel Grapple
a. Heavy duty design sized to maximize capacity of the machine for feeding both the refuse
shredder as well as loading transfer trailers (if needed)
b. Option (if available) - Load scale system for tonnage handled
14. Manuals: (2) Printed and (1) Electronic (PDF) version of parts, service manuals and operations
manuals for each machine and their attachments. Final payments will not be made until all
manuals and parts illustrations are complete and delivered, no exceptions
15. Training to be provided upon drop-off for startup, operations and maintenance of the unit. A
minimum of 12 day on site to be factored in
Kent County will award and contract for the goods and services in this Solicitation in an efficient and
timely manner. In no event will notification of award be more than 45 days from the date of submission.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
DELIVERY DATE WARRANTY
Respondent, at time of submission, shall in good faith quote a delivery date after full and careful
consideration of materials, production schedules, labor availability and other relevant factors.
Respondent shall notify Kent County Purchasing in writing within (10) business days of purchase order
receipt if the confirmed delivery date is later than the quoted delivery date. The County reserves the
right to either accept the confirmed delivery or cancel the purchase order. Respondent acknowledges
that any agreement pursuant to this solicitation is in reliance upon Respondent's confirmation of
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delivery. Respondent may incur liquidated damages if delivery is more than (15) business days from the
confirmed delivery date.
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent County
employees.
BID BOND
No Bid Bond is required if Respondent's offer is less than $500,000. If the offer is withdrawn after
Solicitation opening, Respondent may be removed from the Bidder's List ("Vendor Registration")
pursuant to Kent County Purchasing Central Purchasing and Open Market Procedures for Goods and
Services section D.13 Failure to Perform Satisfactory.
Each offer over $500,000 must be accompanied by a Bid Bond executed by the Respondent and payable
to County of Kent for 5% of the total amount of the offer. Attorneys-in-fact who sign Bid Bonds, Payment
Bonds or Performance Bonds must file a certified dated copy of their Power of Attorney. A certified
check, bank draft, cashier's check, or negotiable U.S. Government bond (at par value) may be submitted
In lieu of a Bid Bond. Personal checks are NOT acceptable.
If requested, the Original Bid Bond must be received by the Kent County Purchasing Division within 2
business days of request. Bid Bonds of unsuccessful Respondents will be returned after the Solicitation is
awarded. The Bid Bond of the successful Respondent will be retained until the contract is fully executed
by all parties involved.
PERFORMANCE AND PAYMENT BOND
Each contract over $50,000 must be accompanied by a Performance Bond and a Payment Bond, each
payable to the Owner (County of Kent) and each in the amount of 100% of the contract price with a
corporate surety approved by the funding agency, for the faithful performance of the contract.
REQUEST FOR PROPOSAL SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/time specified by the designated clock (local time). Late, faxed, or emailed submissions will NOT be
considered.
See Proposal and Pricing Form (Attached)
Submissions may be submitted electronically on the Bid Opportunities page of the Kent County
Purchasing Division's website. Respondent must include a complete proposal as 1 non-password
protected PDF document.
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The time required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including technological difficulties, and deems the County and its service provider
harmless and without fault. Successful electronic submissions are confirmed via Respondent's email.
Respondent shall view the link in the confirmation email to determine accuracy prior to due date/time.
Page number maximums are strongly recommended but not compulsorily disqualifying. Kent County is
not liable for costs incurred prior to award. A submission constitutes an irrevocable offer for a period of
45 days from the due date/time. In the event the notification of award is not made within 45 days from
the due date/time, the Respondent may withdraw or provide a written extension of their submission.
Submissions may only be withdrawn by written request if the request is received before the due
date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
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PROPOSAL AND PRICING FORM RFP 6704: EXHIBIT A
State the amount required for immediate ownership of two (2) - Material Handlers
LUMP SUM PURCHASE
State the dollars required for immediate ownership of the equipment.
1. Machine purchase price FOB Destination:
NKTS: $ _______________
WTE: $
Alternates:
A. Machine mounted scaling/weighting system: $_________________
B.
2. Full Machine Premier Comprehensive Warranty
(travel time, mileage or truck usage charges are to be
Included in the quoted cost. Provide a complete list of
exceptions for items not considered covered by warranty.
Warranty for this line is for a period of 5 year or
10,000 hours correlated with line item 3 below,
respondent may Provide additional options if desired
on separate attachments).
NKTS$
WTE$
3. Guaranteed preventative maintenance to 10,000 hours following all manufacturers
recommended service intervals and maximum cost of repairs for 5 years or 10,000 hours
(separate documentation may be submitted further detailing the breakdown of the service
interval charges. Consideration of warranty in line 2 above to be considered when providing
pricing for the repair costs associated with this item. Monthly billing for PM ONLY to be made
based upon hour meter reading but total for 10,000-hour period to be noted here)
NKTS:$________________________(PM Service Only to 10,000 hours)
NKTS:$_______________________(Repairs not covered by warranty and PM service cost
combined)
WTE:$________________________(PM Only to 10,000 hours)
WTE:$_______________________(Repairs not covered by warranty and PM service cost
combined)

I have read and understand the terms and conditions of the Contract for the Material Handler
Guaranteed Maintenance, Exhibit B (Circle One): YES/NO
Guaranteed respondent purchase buyback price at 10,000 hours. *
NKTS:$
WTE:$
4. Trade-In Value: 2020 Fuchs ML320 (EXHIBIT C) (including
Grapple) with approximately 10,100 hours. Machine
was purchased new in 2020 and dealer maintained.
(See attached photos for more information. Respondent may perform onsite inspection or
request specific information) *
$
5. Guaranteed Delivery Date (If machine is not delivered by the date noted, a comparable
machine will be supplied for the use of Kent County Department of Public Works at no
additional cost to the County)
_
*Kent County reserves the right to decline number 4 and 5.
1. Provide preventative maintenance service scope and schedule.
2. Provide a summary of field service charges include labor rate, trip charge, mileage charges,
parts, environmental fees, shop supplies, and all other fees for servicing the material handler
both in the field at in the shop. (A separate document or rate sheet may be attached and
included with the bid).
3. Warranty: Provide full description of the Standard Warranty that comes with the purchase of
the unit and the details of the Full Premier Warranty priced above.
4. Location of closest service facility (Address): _________________________________________
5. Typical field service availability (Days): ______________________________________________
6. Location of parts facility (Address): _________________________________________________
7. Typical parts availability (Days): ____________________________________________________
8. Alternatives: List any alternatives with corresponding costs, noting whether these costs are to
be added to the bid, deducted from the bid, or "no change" if selected. A separate breakdown
of alternatives may be included as an attachment to the bid. (If attachment is provided, please
note below.)

9. Complete the following: (a separate build sheet may be supplied, the information requested
below)
a. Make and Model:___________________________________________________________
b. Weight(dry):_______________________________________________________________
c. Engine: __________________________________________________________________
i. Flywheel Horsepower: _____________________________________________________
ii. Engine Manufacturer and model_____________________________________________
d. Reach
e. Capacity at full reach: _____________________________________________
f. Cab Features: _____________________________________________________________
g. Lighting: __________________________________________________________________
h. Rotator (make/model): Note accordingly if different for NKTS and WTE.
_____________________________________________________________
i. NKTS Demolition and Sorting Grab: (Make/Model)
____________________________________
j. WTE Orange Peel Grapple: (Make/Model):
______________________________________________________________
Company name________________________________ Date________________

EXHIBIT B
GUARANTEED & SCHEDULE PREVENTATIVE MAINTENANCE AGREEMENT
THIS AGREEMENT made on the ____ day of ______ 2026, between the Kent County Department of
Public Works, of 1045 Wealthy St SW, GR 49504, Grand Rapids, Michigan, hereinafter called the
"DPW" and XXXXX hereinafter called the "Respondent".
Whereas, the Respondent has filed a proposal with the DPW for the guaranteed maintenance of a
Material Handler as described in said proposal; and whereas, the DPW desires to purchase the
Material Handler as described in the proposal. Now, Therefore, in consideration of mutual
covenants and agreements, the parties hereto agree as follows:
ARTICLE I - THE CONTRACT
The following documents are incorporated herein by reference and are deemed to be part of this
Contract as if set forth in full herein:
A. This Agreement
B. Kent County Purchase Order
C. Request for Proposal ####
D. The Information provided by to Respondents by Kent County Purchasing Division
subsequent to issuing Request for Proposal ####
E. Respondent's Response to Request for Proposal ####
F. All Provisions required by law to be inserted in this Agreement whether actually
inserted or not.
ARTICLE II - CONTRACT TERMS
This agreement shall continue for a period of 10,000 hours of operation as recorded by the engine
R.P.M. hour meter from the date of delivery and Kent County functional acceptance of said
equipment.
ARTICLE III - THE CONTRACT SUM
The DPW has purchased the Material Handler described in these proposal documents and has
agreed to pay Respondent $ _____________________________________
Model Number _____________ Serial Number ______________________
ARTICLE IV - THE GUARANTEED MAXIMUM COST OF REPAIRS
1. The DPW hereby agrees to pay the Respondent the reasonable and usual cost for parts and
labor for the repair and maintenance of the equipment pursuant to this Contract. The
Respondent hereby agrees that it shall not charge the DPW for repairs and maintenance in
excess of the Guaranteed Maximum Cost of Repairs in the amount of $
2. The Respondent agrees to act with all due diligence upon notification by the DPW to service
and perform: