8500376 - Master Planner and Master Architect Services

Agency: Dallas/Fort Worth International Airport
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Nov 1, 2019
Due Date: Dec 13, 2019
Solicitation No: 8500376
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8500376 - Master Planner and Master Architect Services
Solicitation Contact Release Date Pre-Submittal
Meeting Date
Submittal
Due Date
Request for Qualifications 11/15/2019
2:00 PM (C)
12/13/2019
11:00 AM (C)
Agreement

Attachment Preview

DALLAS/FORT WORTH INTERNATIONAL AIRPORT
DESIGN, CODE AND CONSTRUCTION DEPARTMENT
REQUEST FOR QUALIFICATIONS STATEMENTS
FOR
MASTER PLANNER MASTER ARCHITECT SERVICES
AGREEMENT NO. 8500376
November 1, 2019
Contract No. 8500376
Page 1 of 25
Request for Qualifications Statements
Rev 04/27/19
Advertisement
The Dallas/Fort Worth International Airport Board will receive Statement of Qualifications for the following
items at the location stated below until the due date and time stated:
SOLICITATION: 8500376 Master Planner Master Architect Services
PRE-QUALIFICATIONS CONFERENCE: November 15, 2019 3:30pm (Central Standard Time)
QUALIFICATIONS DUE DATE AND TIME: December 13, 2019 11:00am (Central Standard Time)
MINORITY/WOMEN BUSINESS ENTERPRISE (M/WBE) GOAL: 35%
CONTACT: Contract Administrator DEBBIE DANIELS (972) 973-1733
LOCATION: DFW International Airport Board, Design, Code and Construction Offices, 3003 South
Service Road, DFW Airport, TX 75261.
Additional information is available on the Dallas Fort Worth International Airport website at
www.dfwairport.com/business/solicitations
The DFW Airport, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, or national origin in consideration for
an award.
Contract No. 8500376
Page 2 of 25
Request for Qualifications Statements
Rev 04/27/19
Part 1
Information and Instructions to Respondents
1) Services Being Procured
a) General – This Request for Qualifications Statements (“RFQS”) from qualified Respondents
(“Respondent[s]”1) by the Dallas/Fort Worth International Airport Board (“Board”) seeks to procure
generally the following services (“Services”): Master Planning and Master Architect Services (MPMA) at
the Dallas/Fort Worth International Airport (“Airport”) and as detailed in Appendix 4 – The Agreement
(Scope of Services).
b) 2254 Services – The 2254 Services that Board seeks to procure under this solicitation are:
i) Professional Services that involve the practice of engineering, as that term is defined in Chapter 2254;
Subchapter A; of the Texas Government Code, including Section 2254.002 of that Subchapter, and
the Texas Occupations Code; Title 6; Subtitle A; Regulation of Engineering and Related Practices;
and
ii) Professional Services that involve the practice of architecture, as that term is defined in Chapter 2254;
Subchapter A; of the Texas Government Code, including Section 2254.002 of that Subchapter, and
the Texas Occupations Code; Title 6; Subtitle B; Regulation of Architecture and Related Practices;
and
iii) Professional Services that involve the practice of land surveying, as that term is defined in Chapter
2254; Subchapter A; of the Texas Government Code, including Section 2254.002 of that Subchapter,
and the Texas Occupations Code; Title 6; Subtitle C; Regulation of Land Surveying and Related
Practices; and
c) Exempt Services – The Board also seeks to procure certain ancillary and related personal, professional
and planning services that are related to the 2254 Services and that are exempt from formal,
competitive procurement requirements pursuant to Chapter 252 of the Texas Local Government Code;
Section 252.022(a)(4) at the Dallas/Fort Worth International Airport (“Airport”). The 2254 Services and
Exempt Services are collectively referred to as the “Services”.
d) Specific – A more detailed Scope of Services sought in this solicitation is set forth in Appendix 4 – The
Agreement. The services will be performance based and The Consultant will be required to maintain and
update this KPI Scorecard, or as agreed to in Delivery Order, in relation to defined Key Performance
Indicators which will be agreed with the Owners Authorized Representative (OAR).
2) Federal Funding, Instructions, and Federally Mandated Agreement Provisions
a)
As detailed in Appendix 4 – The Agreement.
3) Method of Source Selection
The 2254 Services being procured under this solicitation are governed by the competitive procurement
requirements set forth in Chapter 2254; Subchapter A; of the Texas Government Code; the focus of this
solicitation is on meeting those competitive procurement requirements. If one or more Agreements are
awarded pursuant to this solicitation, Delivery Orders, however, may subsequently be issued involving
Exempt Services that are exempt from any competitive procurement requirements under Chapter 252 of the
Texas Local Government Code; Section 252.022(a)(4). Any Respondent submitting a Qualifications
Statement pursuant to this solicitation and forming teams to provide Services should familiarize itself with the
Exempt Services that may be the subject of future Delivery Orders. However, the primary purpose of this
solicitation is a qualifications-based procurement based upon a Respondent’s particular qualifications to
perform the 2254 Services.
Depth of Qualifications Analysis to be Performed by Board: Section 2254.004; Texas Government Code:
Section 2254.004 of the Texas Government Code provides:
“(a) In procuring architectural, engineering, or land surveying services, a governmental entity shall:
(1) first select the most highly qualified provider of those services on the basis of demonstrated
competence and qualifications; and
(2) then attempt to negotiate with that provider a contract at a fair and reasonable price.”
Board’s Position on Respondent Qualifications; Role of Subconsultants/Subcontractors: Accordingly, Board’s
qualifications-based evaluation in this solicitation will focus on the specific qualifications attributable to each
1The Board may use the term “Consultant” in this RFQS to describe a Respondent that has been determined to
qualify as an awardee of an Agreement.
Contract No. 8500376
Page 3 of 25
Request for Qualifications Statements
Rev 04/27/19
Respondent itself, as it is the top ranked Respondent with which successful negotiations occur that will be in
privity of contract with Board, if it chooses to award an Agreement pursuant to this solicitation. Although the
qualifications of a Respondent’s Subconsultants/Subcontractors may factor into Board’s evaluation of a
Respondent’s qualifications because it reflects on a Respondent’s ability to bring qualified Subconsultants/
Subcontractors to this transaction, a Respondent that may be awarded an Agreement pursuant to this
solicitation is ultimately responsible for the qualifications of Subconsultants/Subcontractors it chooses to
utilize to provide Services.
Procurement Phases: This procurement will be conducted in 3 phases as follows:
a) Responsibility/Responsiveness Phase – Each Respondent’s Qualifications Statement will be evaluated
to determine whether it is responsive and each Respondent will be evaluated to determine whether it is
responsible;
b) Qualifications Evaluation Phase – Each Respondent that is determined to be responsible and also
whose Qualifications Statement is determined to be responsive will then be evaluated based upon
qualifications. The Respondents will be ranked according to such evaluations from the most highly
qualified provider of Services on the basis of demonstrated competence and qualifications to the least
highly qualified; and
c) Negotiations Phase – Board will enter into negotiations with the highest ranked Respondent in an
attempt to negotiate an Agreement at a fair and reasonable price. If negotiations are unsuccessful
with the highest ranking Respondent, Board will formally end such negotiations and enter into
negotiations with the next ranked Respondent. This process will be followed until Board is able to
successfully negotiate an Agreement or determines to cancel this solicitation.
4) Nature of Agreement(s) Anticipated for Award
a) Master Agreement/Delivery Orders – The type of Agreement that is anticipated to be awarded pursuant
to this solicitation is a general services agreement for basic Services, as set forth in Appendix 4 – The
Agreement, attached to this RFQS. The Agreement will serve as a “master agreement” for future
Services, which will be provided through separately issued Delivery Orders. No Services will be
provided independently under the Agreement, absent a Delivery Order for Services. The Agreement
will set forth general contractual provisions applicable to any Delivery Order issued under it and will also
establish basic negotiated terms concerning compensation.
b) Delivery Order Scopes – Each Delivery Order will include, among other things, a more detailed Scope of
Services for the specific project and will include a project schedule and/or additional compensation
terms based on those originally set forth in the Agreement.
c) No Obligation to Issue Delivery Order – Even if an award or multiple awards of an Agreement result
during this solicitation, Board will be under no obligation to issue any Delivery Order to any successful
awardee, once an Agreement with it is executed.
5) Board Selection Committee – Board intends to appoint a Selection Committee to evaluate Qualifications
Statements received for this solicitation in accordance with Part 3 of this RFQS.
6) Minimum Qualifications – Each Respondent should have a minimum of 10 years’ relevant experience in
providing the Services at an commercial airport, large municipalities or multistate type facilities with
comparable requirements. This minimum qualification requirement does not apply to
Subconsultants/Subcontractors.
7) Insurance Requirements – The insurance requirements applicable to any Agreement that may be executed
pursuant to this solicitation are set forth on Appendix 4 – The Agreement to this RFQS.
8) Proposed Form of Agreement – A proposed form of Agreement that Board anticipates executing with a
successful awardee is attached to this RFQS as Appendix 4 – The Agreement. The Agreement included in
this RFQS is a Board form that it expects a successful awardee to execute. The Agreement does contain
certain provisions that are drafted in blank that will be completed by Board if a successful awardee is
identified (e.g. identification of Consultant Key Personnel or Subconsultants/Subcontractors, terms concerning
compensation, etc.). However, the stated terms and provisions contained within the Agreement (requiring no
modification as a result of the contents of an accepted Qualifications Statement) are not negotiable and any
Qualifications Statement submitted that takes exceptions to the Agreement, proposes modifications to its
language or otherwise attempts to change its content may be deemed non-responsive.
Contract No. 8500376
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Request for Qualifications Statements
Rev 04/27/19
9) Conflicts of Interest/Participation in Additional Pending or Upcoming Solicitations
a) Existing Business Relationships with Airport – Board recognizes that certain Persons desiring to
participate in this solicitation may currently provide services to Board or to another Person doing
business at the Airport, either through a direct contract with Board or such other Person or as a
Subconsultant/Subcontractor, Affiliate or similar Person.
b) Participation in Additional Pending or Upcoming Solicitations – Board also recognizes that certain
Persons desiring to participate in this solicitation may also be participating in other pending or upcoming
solicitations, such that potential conflicts of interest may arise if the Person is both successful in this
solicitation and other solicitations.
c) Questionnaire – Accordingly, Board has included in this RFQS at Form 3 – Questionnaire, a request for
information about Persons (including Respondents, Subconsultants/Subcontractors, Affiliates or similar
Persons) currently doing business at the Airport or that are participating or will participate in other
solicitations, so that it may properly evaluate whether any Respondent, Subconsultant/Subcontractor or
any Person associated with them, has or may develop a potential conflict of interest.
d) Independent Consultant Sought – Board’s goal in this solicitation is to obtain an Agreement with a
Respondent that is satisfactorily, in Board’s opinion, independent of current business relationships at
the Airport.
e) Potential Board Actions – Depending on the nature of Respondents participating in this solicitation and
the information Board obtains in the Qualifications Statements, Board may determine that it is not in its
best interests to further consider a specific Respondent’s Qualifications Statement because such
Respondent (or its Subconsultants/Subcontractors, Affiliates or similar Persons) may have potential
conflicts of interest as a result of existing contract or service relationships at the Airport.
f) No Prohibition – Nothing in this RFQS prohibits any Person from participating in multiple Qualifications
Statements (e.g. as a prime on one Qualifications Statement and as a Subconsultant/Subcontractor to a
prime on another Qualifications Statement) or participating in other solicitations being conducted by
Board.
10) Diversity
a) Applicable Board Diversity Program – The Board’s Diversity Program applicable to this solicitation is
set forth in Appendix 4 – The Agreement (Exhibit B - M/WBE Special Contract Provisions) attached to
this RFQS. By submitting a Qualifications Statement in response to this solicitation, each Respondent
agrees to comply with such applicable Diversity Program.
b) Diversity – Board encourages Minority/Women Owned Business Enterprise (M/WBE) firms to participate
in this solicitation and encourages teaming arrangement Qualifications Statements which include
M/WBE participation. Teams should be large enough to provide adequate resources to accomplish the
Services and small enough to provide opportunity for significant and material participation by every
team member.
c) Title VI Procurement Notice – Board, in accordance with the provisions of Title VI of the Civil Rights Act
of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all potential
Respondents that it will affirmatively ensure that disadvantaged/small/minority and woman-owned
businesses enterprises will be afforded full and fair opportunity to submit Qualifications Statements in
response to this procurement and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award of an Agreement.
11) No Offer by Board – This solicitation does not constitute an offer by Board to enter into an agreement and
cannot be accepted by any Respondent to form an agreement.
12) Qualifications Statements Deadline – Your Qualifications Statement in response to this RFQS must be
received by Board’s Contract Administrator CA NAME, and in accordance with Appendix 5 – Solicitation
Schedule.
13) Pre-Qualifications Statements Conference – Each Respondent may attend the Pre-Qualifications
Statements Conference as detailed in Appendix 5 – Solicitation Schedule.
Contract No. 8500376
Page 5 of 25
Request for Qualifications Statements
Rev 04/27/19

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